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LAWS 

RELATING TO 

PUBLIC BUILDINGS, 


WITH 


INSTRUCTIONS TO SUPERINTENDENTS, CUSTODIANS, 
AND DISBURSING OFFICERS. 


COMPILED XJNDEPv AUTHORITY OF THE FIRST AUDITOR, BY 

H. McNEILL. 


) 


■> 


p B 


WASHINGTOIT: 

GOVERNMENT PRINTING OFFICE. 
1886 . 




Trkasury Department, 
Docnment No. 932. 
First Auditor. 


SEt 15 laoj} 


eg 5/ 


I 


LAWS REUTING TO PUBLIC BUILDINGS. 


< 5 ^ 





LAND. 

No land shall be purchased on account of the United States, except 
under a law authorizing such purchase. 

R. S., 3736, May 1, 1820. 

The President of the United States is authorized to procure the assent 
of the legislature of any State, within which any purchase of land has 
been made for the erection of forts, magazines, arsenals, dock yards, 
and other needful buildings, without such consent haying been obtained. 

R. S., 1838 , April 28, 1828. 

No public money shall be expended upon any site or land purchased 
by the United States for the purposes of erecting thereon any armory, 
arsenal, fort, fortification, navy-yard, custom-house, light house, or other 
public building, of any kind whatever, until the written opinion of the 
Attorney-General shall be had in favor of the validity of the title, nor 
until the consent of the legislature of the State in which the laud or site 
may be, to such purchase, has been given. The district attorneys of 
the United States, upon the application of the Attorney-General, shall 
furnish any assistance or information in their power in relation to the 
titles of the public property lying within their respective districts. And 
the Secretaries of the Departments, upon the application of the At¬ 
torney-General, shall procure any additional evidence of title which he 
may deem necessary, and which may not be in the possession of the 
officers of the Government, and the expense of procuring it shall be paid 
out of the appropriations made for the contingencies of the Departments 
respectively. 

R. S., 355, September 11, 1841. 

* ♦ * That in the selection of a site for any public building not 

yet commenced, reference shall be had to the interest and convenience 
of the public, as well as to the best interests of the Government; and 
the Secretary of the Treasury shall have power, and it shall be his duty, 
to set aside any selection which in his opinion has not been made solely 
with reference thereto. 

No expenditure shall be made upon any building, a site for which 
has been selected, and work upon which has not been commenced, until 

3 



4 


such of the persons who acted as commissioners in selecting such site 
shall make and file with the Secretary of the Treasury an oath or affir¬ 
mation that he is not, at the time of making the affidavit, and was not at 
the date of making the selection of such site, directly or indirectly in¬ 
terested in the property selected for the same, and a similar affidavit 
shall be made and filed by each and every person hereafter appointed 
as such commissioner, before any site shall be finally adopted. In either 
case a failure on the part of any commissioner to make and file such an 
affidavit shall render the selection void. 

Sup., p. 112, June 23, 1874. 

It shall be the duty of all officers of the United States having any of 
the title papers (property purchased, or about to be purchased, for 
erection of public buildings) in their possession, to furnish them forth¬ 
with to the Attorney-General. Ko public money shall be expended 
until the written opinion of the Attorney-General shall be had. 

Sup., p. 267, February 27, 1877. 

And the Secretary of the Treasury is authorized to acquire, by private 
purchase or by condemnation, the necessary lands for public buildings 
and light-houses to be constructed, and for which money is appropriated, 
including all imblic-building sites authorized to be acquired under any 
of the acts of the first session of the Forty-seventh Congress; and there 
may be expended by the Secretary of the Treasury, from the several 
amounts appropriated for the construction of public buildings, the ex¬ 
penses incident to the procuring of sites for said buildings respectively. 

Vol. 22, p. 605, March 3, 1883. 

If any person or persons shall knowingly and unlawfully cut, or shall 
knowingly aid, assist, or be employed in unlawfully cutting, or shall 
wantonly destroy or injure, or procure to be wantonly destroyed or in¬ 
jured, any timber-tree, or any shade or ornamental tree, or any other 
kind of tree, standing, growing, or being upon any lands of the United 
States, which, in pursuance of law, have been reserved, or which have 
been purchased by the United States for any public use, every such 
person or persons so ofiFending, on conviction thereof before any circuit 
or district court of the United States, shall, for every such offense, pay 
a fine not exceeding five hundred dollars, or shall be imprisoned not 
exceeding twelve months. 

If any.person or persons shall knowingly and unlawfully break or de¬ 
stroy any fence, wall, hedge, or gate inclosing any lands of the United 
States, which have, in pursuance of any law, been reserved or jiur- 
chased by the United States for any public use, every such person so 
offending, on conviction, shall, for every such offense, pay a fine not ex¬ 
ceeding two hundred dollars, or be imprisoned not exceeding six months. 

If any person or persons shall knowingly and unlawfully break, open, 
or destroy any gate, fence, hedge, or wall inclosing any lands of the 
United States, reserved or purchased as aforesaid, and shall driv <3 any 


5 


cattle, horses, or hogs upon the lands aforesaid for the purpose of de¬ 
stroying the grass or trees on the said grounds, or where they may de¬ 
stroy the said grass or trees, or if any such person or persons shall 
knowingly permit his or their cattle, horses, or hogs to enter through any 
of said inclosures upon the lands of the United States aforesaid, where 
the said cattle, horses, or hogs may or can destroy the grass or trees*or 
other property of the United States on the said land, every such person 
or persons so offending, on conviction, shall pay a fine not exceeding five 
hundred dollars, or be imprisoned not exceeding twelve months: Pro¬ 
vided, That nothing in this act shall be construed to apply to unsur¬ 
veyed public lands and to public lands subject to pre-emption and home¬ 
stead laws, or to public lands subject to an act to promote the devel¬ 
opment of the mining resources of the United States, approved May 
tenth, eighteen hundred and seventy-two. 

Sup., p. 186, March 3, 1875. 

Authority is hereby given to the Secretary of the Treasury to lease, 
at his discretion, for a period not exceeding five years, such unoccupied 
and unproductive property of the United States under his control, for 
the leasing of which there is no authority under existing law, and such 
leases shall be reported annually to Congress. 

Sup., p. 460, March 3, 1879. 


APPROPUIATIONS. 

All warrants drawn by the Secretary of the Treasury, upon the Treas¬ 
urer of the United States, shall specify the particular appropriation to 
which the same should be charged; and the moneys paid by virtue of 
such warrants shall, in conformity therewith, be charged to such ap¬ 
propriation in the books of the Secretary, First Comptroller, and Eeg- 
ister. 

R. S., 3675, September 2,1789; March 3, 1809. 

All estimates for the compensation of officers authorized by law to 
be employed shall be founded upon the express provisions of law, and 
not upon the authority of executive distribution. 

R. S., 3662, March 3,1855. 

All sums appropriated for the various branches of expenditure in 
the public service shall be applied solely to the objects for which they 
are respectively made, and for no others. 

R. S., 3678, March 3,1809; February 12,1868. 

No accounting or disbursing officer of the Government shall allow or 
pay any account or charge whatever, growing out of, or in any way 
connected with, any commission or inquiry, except courts-martial or 
courts of inquiry in the military or naval service of the United States, 
until special appropriations shall have been made by law to pay such 


6 


accounts and charges. This section, however, shall not extend to the 
contingent fund connected with the foreign intercourse of the Govern¬ 
ment, placed at the disposal of the President. 

R. S., 3681, August 26, 1842. 

Ko part of the contingent fund appropriated to any Department, 
Bureau, or office, shall be applied to the purchase of any articles, ex¬ 
cept such as the head of the Department shall deem necessary and 
proper to carry on the business of the Department, Bureau, or office, 
and shall by written order direct to be procured 

R. S., 3683, August 26, 1842. 

Whenever any estimate submitted to Congress by the head of a De¬ 
partment asks an appropriation for any new specific expenditure, such 
as the erection of a public building or the construction of any public 
work, requiring a plan before the building or work can be properly 
completed, such estimate shall be accompanied by full plan and de¬ 
tailed estimates of the cost of the whole work. All subsequent esti¬ 
mates for any such work shall state the original estimated cost, the ag¬ 
gregate amount theretofore appropriated for the same, and the amount 
actually expended thereui^on, as well as the u mount asked for the cur¬ 
rent year for which estimate is made. And if the amount asked is in 
excess of the original estimate, the full reasons for the excess, and the 
extent of the anticipated excess, shall be also stated. 

R. S., 3663, June 17,1844; March 3,1855. 

No moneys appropriated for contingent, incidental, or miscellaneous 
purposes shall be expended or paid for official or clerical compensation. 

R. S., 3682, July 12, 1870. 

No Department of the Government shall expend, in any one fiscal 
year, any sum in excess of appropriations made by Congress for that 
fiscal year, or involve the Government in any contract for the future 
payment of money in excess of such appropriations. 

R. S., 3679, July 12, 1870. 

All aiipropriations for public buildings under the control of the Treas¬ 
ury Department shall be available immediately upon the approval of 
the act containing such appropriations. 

R. S., 3684, Juue 10, 1872. 

All balances of appropriations contained in the annual appropriation 
bills and made specifically for the service of any fiscal year, and re¬ 
maining unexpended at the expiration of such fical year, shall only 
be applied to the payment of expenses properly incurred during that 
year, or to the fulfillment of contracts properly made within that year; 
and balances not needed for such purposes shall be carried to the sur¬ 
plus fund. This section, however, shall not apply to appropriations 
known as permanent or indefinite appropriations. 

R. S., 3690, July 12, 1870. ‘ 


7 


All balances of appropriations which shall have remained on the 
books of the Treasury, without being drawn against in the settlement 
of accounts, for two years from the date of the last appropriation made 
by law, shall be reported by the Secretary of the Treasury to the Au¬ 
ditor of the Treasury, whose duty it is to settle accounts thereunder, 
and the Auditor shall examine the books of his office, and certify to the 
Secretary whether such balances will be required in the settlement of 
any accounts pending in his office 5 and if it appears that such balances 
will not be required for this purpose, then the Secretary may include 
such balances in his surplus-fund warrant, whether the head of the 
proper Department shall have certified that it may be carried into the 
general Treasury or not. But no appropriation for the payment of the 
interest or principal of the public debt, or to which a longer duration 
is given by law, shall be thus treated. 

R. S., 3691, Jnly 12, 1870. 

From and after the first day of July, eighteen hundred and seventy- 
four, and of each year thereafter, the Secretary of the Treasury shall 
cause all unexpended balances of appropriations which shall have re¬ 
mained upon the books of the Treasury for two fiscal years to be car¬ 
ried to the surplus fund and covered into the Treasury: Provided^ That 
this provision shall not apply to permanent specific appropriations, ap¬ 
propriations for rivers and harbors, light houses, fortifications, public 
buildings, or the pay of the ^^avy and Marine Corps ; but the appro¬ 
priations named in this proviso shall continue available until otherwise 
ordered by Congress. * * * And provided further^ That this sec¬ 

tion shall not operate to prevent the fulfillment of contracts existing at 
the date of the passage of this act. 

Sup., p. 48, June 20, 1874. 

From and after the first day of July, eighteen hundred and eighty- 
two, and of each year thereafter, the Secretary of the Treasury shall 
cause all unexpended balances of the permanent and indefinite appro¬ 
priations for collecting the revenue from customs which shall have re¬ 
mained upon the books of the Treasury for two fiscal years to be carried 
to the surplus fund and covered into the Treasury. 

Vol. 22 , p. 256, August 5, 1882. 

* * * And hereafter all estimates of appropriations and estimates 

of <leficiencies in appropriations intended for the consideration and 
seeldng the action of any of the committees of Congress shall be trans¬ 
mitted to Congress through the Secretary of the Treasury, and in no 
other maimer; and the said Secretary shall first cause the same to be 
properly classified, compiled, indexed, and printed, under the supervis¬ 
ion of the chief of the division of warrants, estimates, and appropria¬ 
tions of his Department. 

Vol. 23, p. 254, July 7, 1884. 


8 


* * * That the Secretary of the Treasury be, and he is hereby, 
authorized and directed to defer operations on any public buildings that 
are authorized by existing laws but not actually commenced, or to 
proceed with the same, as may, in his opinion, be for the best interests 
of the public service: Provided^ That all moneys heretofore appropri¬ 
ated for the construction of public buildings and now remaining to the 
credit of the same on the books of the Treasury Department, or which 
may hereafter be appropriated for such buildings, shall remain avail¬ 
able until the completion of the work for which they are, or may be, 
appropriated; and upon the final completion of each or any of said 
buildings, and the payment of all outstanding liabilities therefor, the 
balance or balances remaining shall be immediately covered into the 
Treasury. 

Sup., p. 112, June 23, 1874. 

And hereafter no money shall be paid nor contracts made for pay¬ 
ment for any site for a public building in excess of the amount spe¬ 
cifically appropriated therefor j and no money shall be expended upon 
any public building on which work has not yet been actually begun, 
until after drawings and specifications, together with detailed estimates 
of the cost thereof, shall have been made by the Supervising Architect 
of the Treasury Department, and said plans and estimates shall have 
been approved by the Secretary of the Treasury, Secretary of the 
Interior, and the Postmaster-General; and all appropriations made for 
the construction of such building shall be expended within the limita¬ 
tions of the act authorizing the same or limiting the cost thereof j and 
no change of said plan involving an increase of expense exceeding ten 
per centum of the amount to which said building was limited shall be 
allowed or paid by any officer of the Government without the special 
authority of Congress. 

Sup., p. 159, March 3, 1875. 

* # * That no act passed authorizing the Secretary of tfie Treas¬ 
ury to purchase a site and erect a public building thereon shall be held 
or construed to appropriate money unless the act in express language 
makes such appropriations. 

Vol. 22, p. 305, August 7, 1882. 


DUTIES OF DISBURSING AGENTS. 

All officers, agents, or other persons, receiving public moneys, shall 
render distinct accounts of the application thereof, according to the ap¬ 
propriation under which the same may have been advanced to them. 

R. S., 3623, March 3, 1809. 

All claims and demands whatever by the United States or against 
them, and all accounts whatever in which the United States are con- 


9 


cemed, either as debtors or as creditors, shall be settled and adjusted 
in the Department of the Treasury. 

R. S., 236, March 3, 1817. 

All persons charged by law with the safe-keeping, transfer, and dis¬ 
bursement of the public moneys, other than those connected with the 
Post-Office Department, are required to keep an accurate entry of each 
sum received and of each payment or transfer. 

R. S., 3643, August 6, 1846. 

The Secretary of the Treasury shall cause all accounts of the expend¬ 
iture of public money to be settled within each fiscal year, except where 
the distance of the places where such expenditure occurs may be such 
as to make further time necessary; and in respect to expenditures at 
such places, the Secretary of the Treasury, with the assent of the Presi¬ 
dent, shall establish fixed periods at which a settlement shall be re¬ 
quired. 

R. S., 250, March 3, 1817. 


Every i)erson who shall have moneys of the United States in his hands 
or possession shall pay the same to the Treasurer, an assistant treas¬ 
urer, or some iiublic depositary of the United States, and take his re¬ 
ceipt for the same, in duplicate, and forward one of them forthwith to 
the Secretary of the Treasury. 

R. S., 3621, March 3, 1857. 

Every officer or agent of the United States who receives public money 
which he is not authorized to retain as salary, pay, or emolument, shall 
render his accounts monthly. Such accounts, with the vouchers neces¬ 
sary to the correct and prompt settlement thereof, shall be sent by 
mail, or otherwise, to the Bureau to which they pertain, within ten days 
after the expiration of each successive month, and, after examination 
there, shall be passed to the proper accounting officer of the Treasury 
for settlement. Disbursing officers of the Navy shall, however, render 
their accounts and vouchers direct to the proper accounting officer of 
the Treasury. In case of the non-receipt at the Treasury, or proper 
Bureau, of any accounts within a reasonable and proper time there 
after, the officer whose accounts are in default shall be required to fur¬ 
nish satisfactory evidence of having complied with the provisions of 
this section. The Secretary of the Treasury may, if in his opinion the 
circumstances of the case justify and require it, extend the time here¬ 
inbefore prescribed for the rendition of accounts. Nothing herein con¬ 
tained shall, however, be construed to restrain the heads of any of the 
Departments from requiring such other returns or reports from the offi¬ 
cer or agent, subject to the control of such heads of Departments as 
the public interest may require. 

R. S., 3622, July 7, 1862; March 2,1867; July 15, 1870; February 27,1877. 


10 


Every officer or agent of the United States who, having received 
public money which he is not authorized to retain as salary, pay, or 
emolument, fails to render his accounts for the same as provided by 
law, shall be deemed guilty of embezzlement, and shall be fined in a 
sum equal to the amount of the money embezzled, and shall be impris¬ 
oned not less than six months or more than ten years. 

R. S., 5491, July 17, 1862. 

Every officer who neglects or refuses to make any return or report 
which he is required to make at stated times by any act of Congress or 
regulation of the Department of the Treasury, other than his accounts, 
within the time prescribed by such act or regulation, shall be fined not 
more than one thousand dollars and not less than one hundred. 

R. S., 1780, July 18, 1866. 

It shall be the duty of every disbursing officer having any public 
money intrusted to him for disbursement, to deposit the same with the 
Treasurer or some one of the assistant treasurers of the United States, 
and to draw for the same only as it may be required for payments to 
be made by him in pursuance of law, (and draw for the same only in 
favor of the persons to whom payment is made) j and all transfers from 
the Treasurer of the United States to a disbursing officer shall be by 
draft or warrant on the Treasury or an assistant treasurer of the 
United States. In places, however, where there is no Treasurer or as¬ 
sistant treasurer, the Secretary of the Treasurer may, when he deems 
it essential to the public interest, specially authorize in writing the de¬ 
posit of such public money in any other public depository, or, in writ¬ 
ing, authorize the same to be kept in any other manner, and under such 
rules and regulations as he may deem most safe and effectual to facili¬ 
tate the payments to public creditors. 

R. S., 3620, June 14, 1866; February 27, 1877. 

Whenever any person accountable for public money, neglects or re¬ 
fuses to pay into the Treasury the sum or balance reported to be due 
to the United States, upon the adjustment of his account, the First 
Comptroller of the Treasury shall institute suit for the recovery of the 
same, adding to the sum stated to be due on such account, the commis¬ 
sions of the delinquent, which shall be forfeited in every instance where 
suit is commenced and judgment obtained thereon, and an interest of 
six per centum per annum, from the time of receiving the money until 
it shall be repaid into the Treasury. 

R. R., 3624, March .3,1797. 

Whenever any officer employed in the civil, military, or naval service 
of the Government, to disburse the public money appropriated for those 
branches of the public service, respectively, fails to render his accounts, 
or to pay over, in the manner and in the times required by law, or by 


11 


the regulations of the Department to which he is accountable, any sum 
of money remaining in his hands, it shall be the duty of the First or 
Second Comptroller of the Treasury, as the case may be, who shall be 
charged with the revision of the accounts of such officer, to cause to be 
stated and certified the account of such delinquent officer to the Solicitor 
of the Treasury, who is hereby authorized and required immediately to 
proceed against such delinquent officer, in the manner directed in the 
six preceding sections. 

R. S., 3633. (See 3627, 3628,3629,3630,3631, and 3632.) 

The First Comptroller shall make an annual report to Congress of 
such officers as shall have failed to make settlement of their accounts 
for the preceding fiscal year, within the year, or within such farther 
time as may have been prescribed by the Secretary of the Treasury for 
such settlement. 

R. S., 272, March 3,1817. 

Every officer charged with the payment of any of the appropriations 
made by any act of Congress, who pays to any clerk, or other employe 
of the United States, a sum less than that provided by law, and re¬ 
quires such employe to receipt or give a voucher for an amount greater 
than that actually paid to and received by him, is guilty of embezzle¬ 
ment, and shall be fined in double the amount so withheld from any 
employe of the Government, and shall be imprisoned at hard labor for 
the term of two years. 

R. S.. 5483, March 3, 1853. 

Every disbursing officer of the United States who deposits any public 
money intrusted to him in any place or in any manner, except as au¬ 
thorized by law, or converts to his own use in any way whatever, or 
loans with or without interest, or for any purpose not prescribed by 
law withdraws from the Treasurer or any assistant treasurer, or any au¬ 
thorized depository, or for any purpose not prescribed by law transfers 
or applies any portion of the public money intrusted to him, is, in every 
such act, deemed guilty of an embezzlement of the money so deposited, 
converted, loaned, withdrawn, transferred, or applied j and shall be 
punished by imprisonment with hard labor for a term not less than one 
year nor more than ten years, or by a fine of not more than the amount 
embezzled or less than one thousand dollars, or by both such fine and 
imprisonment. 

R. S., 5488, June 14, 1866. 

If the Treasurer of the United States, or any assistant treasurer, or 
any public depositary, fails safely to keep all moneys deposited by any 
disbursing officer or disbursing agent, as well as all moneys deposited 
by any receiver, collector, or other person having moneys of the United 
States, he shall be deemed guilty of embezzlement of the moneys not 
so safely kept, and shall be imprisoned not less than six months nor 


12 

more than ten years, and fined in a sum equal to the amount of money 
so embezzled. 

R. S., 5489, March 3, 1857. 

Every officer or other person charged by any act of Congress with the 
safe-keeping of the public moneys who fails to safely keep the same, 
without loaning, using, converting to his own use, depositing in banks, 
or exchanging for other funds than as specially allowed by law, shall 
be guilty of embezzlement of the money so loaned, used, converted, de¬ 
posited, or exchanged ; and shall be imprisoned not less than six months 
nor more than ten years, and fined in a sum equal to the amount of money 
so embezzled. 

R. S., 5490, August 6, 1846. 

Every jierson who, having moneys of the United States in his hands 
or possession, fails to make deposit of the same with the Treasurer, or 
some assistant treasurer, or some public depositary of the United States, 
when required so to do by the Secretary of the Treasury, or the head of 
any other proper Department, or by the accounting officers of the Treas¬ 
ury, shall be deemed guilty of embezzlement thereof, and shall be im¬ 
prisoned not less than six months nor more than ten years, and fined in 
a sum equal to the amount of money embezzled. 

R. S., 5492, Auguste, 1846; March 3, 1857. 

The provisions of the five preceding sections shall be construed to 
apply to all persons charged with the safe-keeping, transfer, or dis¬ 
bursement of the public money, whether such persons be indicted as 
receivers or depositaries of the same. 

R. S., 5493, August 6, 1846 ; February 8, 1875. 

If any officer charged with the disbursement of the public moneys 
accepts, receives, or transmits to the Treasury Department, to be 
allowed in his favor, any receipt or voucher from a creditor of the 
United States, without having paid to such creditor, in such funds as the 
officer received for disbursement, or in such funds as he may be author¬ 
ized by law to take in exchange, the full amount specified in such re¬ 
ceipt or voucher, every such act is an act of conversion, bj^ such officer, 
to his own use, of the amount specified in such receipt or voucher. 

R. S., 5496, August 6, 1846. 

Every officer of the United States, or person holding any place of 
trust or profit, or discharging any official function under, or in connec. 
tion with, any executive department of the Government of the United 
States, or under the Senate or House of Eepresentatives of the United 
States, who acts as an agent or attorney for prosecuting any claim 
against the United States, or in any manner, or by any means, other¬ 
wise than in discharge of his proper official duties, aids or assists in the 
prosecution or support of any suoh claim, or receives any gratuity, or 
any share of or interest in any claim from any claimant against the 


13 


United States, with intent to aid or assist, or in consideration of having 
aided or assisted, in the prosecution of such claim, shall pay a fine of 
not more than five thousand dollars,' or suffer imprisonment not more 
than one year, or both. 

R. S., 5498, February 26, 1853. 

Xo exchange of funds shall be made by any disbursing officer or agent 
of the Government, of any grade or denomination whatsoever, or con¬ 
nected with any branch of the public service, other than an exchange 
for gold, silver, United States notes, and national-bank notes j and every 
such disbursing officer, when the means for his disbursements are fur¬ 
nished to him in gold, silver. United States notes, or national-bank notes, 
shall make his payments in the moneys so furnished j or when they are 
furnished to him in drafts, shall cause those drafts to be presented at 
their place of payment, and properly paid according to law, and shall 
make his payments in the money so received for the drafts furnished, 
unless, in either case, he can exchange the means in his hands for gold and 
silver at par. And it shall be the duty of the head of the proper Depart¬ 
ment immediately to suspend from duty any disbursing officer or agent 
who violates the provisions of this section, and forthwith to report the 
name of tbe officer or agent to the President, with the fact of the viola¬ 
tion, and all the circumstances accompanying the same and within the 
knowledge of the Secretary, to the end that such officer or agent may 
be promptly removed from office, or restored to his trust and the per¬ 
formance of his duties, as the President may deem just and proper. 

R. S., 3651, August 6, 1846; February 22, 1862 ,* July 11, 1862; March 3, 1863 ; 

June 3, 1864. 

No officer of the United States shall, either directly or indirectly, sell 
or dispose of to any person, for a premium, any Treasury note, draft, 
warrant, or other public security, not his private projierty, or sell or dis¬ 
pose of the avails or proceeds of such note, draft, warrant, or security, 
in his hands for disbursement, without making return of such premium, 
and accounting therefor by charging the same in his accounts to the 
credit of the United States j and any officer violating this section shall 
be forthwith dismissed from office. 

R. S., 3652, August 6, 1846. 

Before any bill of costs shall be taxed by any judge or other officer, 
or any account payable out of the money of the United States shall be 
allowed by any officer of the Treasury, in favor of clerks, marshals, or 
district attorneys, the party claiming such account shall render the 
same, with the vouchers and items thereof, to a United States circuit 
or district court, and, in presence of the district attorney or his sworn 
assistant, whose presence shall be noted on the record, prove in open 
court, to the satisfaction of the court, by his own oath or that of other 
persons having knowledge of the facts, to be attached to such account, 
that the services therein charged have been actually and necessarily 
performed as therein stated; and that the disbursements charged have 


14 


been fully paid in lawful money; and the court shall thereupon cause 
to be entered of record an order approving or disapproving the account, 
as may be according to law, and just. United States commissioners 
shall forward their accounts, duly verified by oath, to the district 'at¬ 
torneys of their respective districts, by whom they shall be submitted 
for approval in open court, and the court shall pass upon the same in 
the manner aforesaid. Accounts and vouchers of clerks, marshals, and 
district attorneys, shall be made in duplicate, to be marked respectively 
“original” and “ duplicate.” And it shall be the duty of the clerk to for¬ 
ward the original accounts and vouchers of the officers above specified, 
when approved, to the proper accounting officers of the Treasury, and 
to retain in his office the duplicates, where they shall be open to public 
inspection at all times. Nothing contained in this act shall be deemed 
in any wise to diminish or affect the right of revision of the accounts to 
which this act applies by the accounting officers of the Treasury, as- 
exercised under the laws now in force. 

Sup., p. 145, February 22, 1875. 

At the termination of each fiscal year all amounts of moneys that are 
represented by certificates, drafts, or checks, issued by the Treasurer, or 
by any disbursing officer of any Department of the Government, upon 
the Treasurer or any assistant treasurer, or designated depositary of 
the United States, or upon any national bank designated as a deposi¬ 
tory of the United States, and which shall be represented on the books 
yf either of such offices as standing to the credit of any disbursiug of¬ 
ficer, and which were issued to facilitate the payment of warrants, or for 
any other purpose in liquidation of a debt due from the United States, 
and which have for three years or more remained outstanding, unsatis¬ 
fied, and unpaid, shall be deposited by the Treasurer, to be covered into- 
the Treasury by warrant, and to be carried to the credit of the parties 
in whose favor such certificates, drafts, or checks were respectively is¬ 
sued, or to the persons who are entitled to receive pay therefor, and into 
an appropriation account to be denominated “ outstanding liabilities.’ 

R. S., 306, May 2, 1S6C. 

The certificate of the Eegister of the Treasury, stating that the 
amount of any draft issued by the Treasurer, to facilitate the payment 
of a warrant directed to him for payment, has remained outstanding 
and unpaid for three years or more, and has been deposited and covered 
into the Treasury in the manner prescribed by the preceding section, 
shall be, when attached to any such warrant, a sufficient voucher in sat¬ 
isfaction of any such warrant or part of any warrant, the same as if the 
drafts correctly indorsed and fully satisfied were attached to such war¬ 
rant or part of warrant. And all such moneys mentioned in this and in 
the preceding section shall remain as a permanent appropriation for the 
redemption and payment of all such outstanding and unpaid certificates,, 
drafts, and checks. 

R. S., 307, May 2, 1866. 


15 


The payee or the bona fide holder of any draft or check, the amount 
of which has been deposited and covered into the Treasury pursuant to 
the preceding sections, shall, on presenting the same to the proper of¬ 
ficer of the Treasury, be entitled to have it paid by the settlement of an 
account and the issuing of a warrant in his favor, according to the prac¬ 
tice in other cases of authorized and liquidated claims against the 
United States. 

R. S., 308, May 2, 1866. 

The amounts, except such as are provided for in section three hundred 
and six, of the accounts of every kind of disbursing officer, which shall 
have remained unchanged, or which shall not have been increased by 
any new deposit thereto, nor decreased by drafts drawn thereon, for the 
space of three years, shall in like manner be covered into the Treasury, 
to the proper ap{)ropriation to which they belong; and the amounts 
thereof shall, on the certificate of the Treasurer that such amount has 
been deposited in the Treasury, be credited by the proper accounting 
officer of the Department of the Treasury on the books of the Depart¬ 
ment, to the officer in whose name it had stood on the books of any 
agency of the Treasury, if it appears that he is entitled to such credit. 

R. S., 309, May 2, 1866. 

The Treasurer, each assistant treasurer, and each designated deposi¬ 
tary of the United States, and the cashier of each of the national banks 
designated as such depositaries, shall, at the close of business on every 
thirtieth day of June, report to the Secretary of the Treasury the con¬ 
dition of every account standing, as in the preceding section specified, 
on the books of their respective offices, stating the name of each depos¬ 
itor, with his official designation, the total amount remaining on deposit 
to his credit, and the dates, respectively, of the last credit and the last 
debit made to each account. And each disbursing officer shall make a 
like return of all checks issued by him, and which may then have been 
outstanding and unpaid for three years and more, stating fully in such 
report the name of the payee, for what purpose each check was given, 
the office on which drawn, the number of the vou cher received there¬ 
for, the date, number, and amount for which it was drawn, and, when 
known, the residence of the payee. 

R. S , 310, May 2, 1866. 

Whenever any original check is lost, stolen, or destroyed, disbursing 
officers and agents of the United States are authorized, after the expi¬ 
ration of six months, and within three years from the date of such 
check, to issue a duplicate check; and the Treasurer, assistant treasurers^ 
and designated depositaries of the United States are directed to pay 
such duplicate checks, upon notice and proof of the loss of the original 
checks, under such regulations in regard to their issue and payment, 
and upon the execution of such bonds, with sureties, to indemnify the 
United States, as the Secretary of the Treasury shall prescribe. This 


16 

sectioQ shall not apply to any check exceeding in amount the sum of 
one thousand dollars. 

R. S., 3646, February 2, 1872. 

In case the disbursing officer or agent by whom such lost, destroyed, 
or stolen original check was issued, is dead, or no longer in the service 
of the United States, it shall be the duty of the proper accounting 
officer, under such regulations as the Secretary of the Treasury shall 
prescribe, to state an account in favor of the owner of such original 
check for the amount thereof, and to charge such amount to the account 
of such officer or agent. 

R. S., 3647, February 7, 1872. 


COMMISSION'S TO DISBUESING AGENTS. 

No officer in any branch of the public service, or any other person 
whose salary, pay, or emoluments are fixed by law or regulations, shall 
receive any additional pay, extra allowance, or compensation, in any 
form whatever, for the disbursement of public money, or for any other 
service or duty whatever, unless the same is authorized by law, and the 
appropriation therefor explicitly states that it is for such additional pay, , 
extra allowance, or compensation. 

R. S., 1765, March 1839 ; August 23, 1842 ; May 1.1876. 

The collectors of customs in the several collection districts are re¬ 
quired to act as disbursing agents for the payment of all moneys that 
are or may hereafter be appropriated for the construction of custom¬ 
houses, court-houses, post-offices, and marine hospitals; with such com- 
pensatioD, not exceeding one-quarter of one per centum, as the Secre¬ 
tary of the Treasury may deem equitable and just. 

R. S., 3657, June 12, 1858. 

Where there is no collector at the place of location of any public work 
specified in the preceding section, the Secretary of the Treasury may 
appoint a disbursing agent for the payment of all moneys appropriated 
for the construction of any such public work, with such compensation 
as he may deem equitable and just. 

R. S. 3658, July 28, 1866. 

The Secretary of the Treasury may designate any officer of the United 
States, who has given bonds for the faithful performance of his duties, 
to be disbursing agent for the payment of all moneys appropriated for 
the construction of public buildings authorized by law within the dis¬ 
trict of such officer. 

R. S., 255, March 3, 1869. 

No extra compensation exceeding one-eighth of one per centum shall 
in any case be allowed or paid to any officer, person, or corporation for 


17 

disbursing moneys appropriated to the construction of any public build¬ 
ing. 

R. S., 3654, Marcli 3, 1869. 

* * * That the provisions contained in, the act approved March 

third, eighteen hundred and sixty-nine, entitled *‘An act making ap¬ 
propriations to supply deficiencies in the appropriations for the service 
of the Government for the fiscal year ending June thirtieth, eighteen 
hundred and sixty-nine, and for other purposes,” limiting the compensa¬ 
tion to be allowed for the disbursement of moneys appropriated for the 
construction of any public building, was intended and shall be deemed 
and held to limit the compensation to be allowed to any disbursing offi¬ 
cer who disburses moneys appropriated for and expended in the con¬ 
struction of any public building as aforesaid to three-eighths of one per 
centum for said services. 

Sup., p. 166, March 3, 1875. 

* * * And any disbursing agent who has been or may be ap¬ 
pointed to disburse any appropriation for any United States court¬ 
house and post-office, or other building or grounds, not located within 
the city of Washington, shall be entitled to the compensation allowed 
by law to collectors of customs for such amounts as have been or may 
be disbursed. 

Vol. 22, p. 306, August 7, 1882. 

The assistant treasurers shall be entitled to the following salaries, to 
be paid quarter-yearly at the Treasury of the United States, to wit: 

First. The assistant treasurer at Boston, to five thousand dollars a 
year. 

Second. The assistant treasurer at Kew York, to eight thousand dol¬ 
lars a year. 

Third. The assistant treasurer at Philadelphia, to five thousand dol¬ 
lars a year. 

Fourth. The assistant treasurer at Baltimore, to five thousand dol¬ 
lars a year. 

Sixth. The assistant treasurer at New Orleans, to four thousand five 
hundred dollars a year. 

Seventh. The assistant treasurer at Saint Louis, to five thousand 
dollars a year. 

Eighth. The assistant treasurer at San Francisco, to six thousand 
dollars a year. 

Ninth. The assistant treasurer at Cincinnati, to five thousand dollars 
a year. 

Tenth. The assistant treasurer at Chicago, to five thousand dollars a 
year. 

R. S., 3596, August 6, 1846; March 3, 1853; March 3,1855; April 7, 1866; 

June 15, 1870; February 12, 1873; March 3, 1873. 

10438 P B -2 


18 


The salaries named in the preceding section shall be in full for the 
services of the respective officers, and none of them shall charge or 
receive any commission, pay, or perquisite, for any official service of 
any character or description whatsoever. Every such officer who makes 
any such charge, or receives any such compensation, shall be deemed 
guilty of a misdemeanor, and shall be fined or im[)risoned, or both. 

R. S., 3597, August 6, 1846. 

* * * That in lieu of the salaries, moieties, and perquisites of 
whatever name or nature, and commissions on disbursements, now paid 
to and received by the collectors, naval officers, and surveyors con¬ 
nected with the customs service in the several collection districts of the 
United States hereinafter named, there shall be paid, from and after the 
first day of July, eighteen hundred and seventy-four, an annual salary 
as follows: 

To the collector of the district of New York, twelve thousand dol¬ 
lars. 

To the collectors of the districts of Boston and Charlestown, Mas¬ 
sachusetts j and Philadelphia, Pennsylvania, each eight thousand dol¬ 
lars. 

To the collectors of the districts of San Prancisco, California; Balti¬ 
more, Maryland; and New Orleans, Louisiana, each seven thousand 
dollars. 

To the collector of the district of Portland and Falmouth, Maine, 
six thousand dollars. 

To the naval officer for the district of New York, eight thousand 
dollars. 

To the naval officers of the districts of Boston and Charlestown, 
Massachusetts; and San Francisco, California; and Philadelphia, Penn¬ 
sylvania, each five thousand dollars. 

To the surveyor of the port of New York, eight thousand dollars. 

To the surveyors of the ports of Boston, Massachusetts; and San 
Francisco, California; and Philadelphia, Pennsylvania, each five thou¬ 
sand dollars. 

Sup., p. 82, June 22, 1874. 

* * # That from and after the thirtieth day of June, eighteen 
hundred and eighty-two, the salary of the collector of customs of the 
district of Chicago, Illinois, shall be seven thousand dollars per annum, 
and the same shall be in place of all salary, commissions, fees, and 
charges now allowed by law as compensation of that officer: Provided^ 
That all fees and emoluments now received by the said collector and 
applied to his compensation, under the provisions of existing law, shall, 
from and after the thirtieth day of June, eighteen hundred and eighty- 
two, be accounted for and paid into the Treasury of the United States. 

Vol. 22, p. 567, March 3, 1883. 


19 


CONTRACTS. 

All purchases and contracts for supplies or services, in any of the 
Departments of the Government, except for personal services, shall be 
made by advertising a sufficient time previously for proposals respect¬ 
ing the same, when the public exigencies do not require the immediate 
delivery of the articles or performance of the service. When imme¬ 
diate delivery or performance is required by the public exigency, the 
articles or service required may be procured by open purchase or 
contract, at the places and in the manner in which such articles are 
usually bought and sold, or such service engaged between individuals. 

R. S., 3709, March 2,1861; June 22, 1874. 

Whenever proposals for supplies have been solicited, the parties re¬ 
sponding to such solicitation shall be duly notified of the time and place 
of opening the bids, and be permitted to be present either in person or 
by attorney, and a record of each bid shall then and there be made. 

R. S., 3710, January 31, 1868. 

No contract or purchase on behalf of the United States shall be made, 
unless the same is authorized by law or is under an appropriation ade¬ 
quate to its fulfillment, except in the War and Navy Departments, for 
clothing, subsistence, forage, fuel, quarters, or transportation, which, 
however, shall not exceed the necessities of the current year. 

R. S., 3732, March 2, 1861. 

Every officer of the Government who knowingly contracts, for the 
erection, repair, or furnishing of any public building, or for any i)ublic 
improvement, to pay a larger amount than the specific sum appropri¬ 
ated for such purpose, shall be punished by imprisonment not less than 
six months nor more than two years, and shall pay a fine of two thou¬ 
sand dollars. 

R. S., 5503, July 25, 1868. 

No contract shall be entered into for the erection, repair, or furnish¬ 
ing of any public building,- or for any public improvement which shall 
bind the Government to pay a larger sum of money than the amount in 
the Treasury appropriated for the specific purpose. 

R. S., 3733, July 25, 1868. 

No advance of public money shall be made in any case whatever. 
And in all cases of contracts for the performance of any service, or the 
delivery of articles of any description, for the use of the United States, 
payment shall not exceed the value of the service rendered, or of the 
articles delivered previously to such payment. It shall, however, be 
lawful, under the special direction of the President, to make such ad¬ 
vances to the disbursing officers of the Government as may be neces¬ 
sary to the faithful and prompt discharge of their respective duties, and 


20 


to the fulfillment of the public engagements. The President may also 
direct such advances as he may deem necessary and proper, to persons 
in the military and naval service employed on distant stations, where 
the discharge of the pay and emoluments to which they may be entitled 
cannot be regularly effected. 

R. S., 3648, January 31, 1823. 

No contract or order, or any interest therein, shall be transferred by 
he party to whom such contract or order is given to any other party, 
and any such transfer shall cause the annulment of the contract or order 
transferred, so far as the United States are concerned. All rights of 
action, however, for any breach of such contract by the contracting 
parties, are reserved to the United States. 

R. S., 3737, July 17, 1862. 

It shall not be lawful for any of the Executive Departments to make 
contracts for stationery or other supplies for a longer term than one 
year from the time the contract is made. 

R. S., 3735, January 31, 1868. 

No member of or Delegate to Congress shall, directly or indirectly, 
himself, or by any other person in trust for him, or for his use or benefit, 
or on his account, undertake, execute, hold, or enjoy, in whole or in 
part, any contract or agreement made or entered into in behalf of the 
United States, by any officer or person authorized to make contracts dn 
behalf of the United States. Every person who violates this section 
shall be deemed guilty of a misdemeanor, and shall be fined three thou¬ 
sand dollars. All contracts or agreements made in violation of this 
section shall be void; and whenever any sum of money is advanced on 
the part of the United States, in consideration of any such contract or 
agreement, it shall be forthwith repaid ; and in case of refusal or delay 
to repay the same, when demanded, by the proper officer of the Depart¬ 
ment under whose authority such contract or agreement shall have been 
made or entered into, every person so refusing or delaying, together 
with his surety or sureties, shall be forthwith prosecuted at law for the 
recovery of any such sum of money so advanced. 

R. S., 3739, April 21, 1868 ; June 22, 1874. 

Nothing contained in the preceding section shall extend, or be con¬ 
strued to extend, to any contract or agreement, made or entered into, or 
accepted, by any incorporated company, where such contract or agree¬ 
ment is made for the general benefit of such incorporation or company; 
nor to the purchase or sale of bills of exchange or other property by 
any member of [or Delegate to] (Congress, where the same are ready for 
delivery, and payment therefor is made, at the time of making or enter¬ 
ing into the contract or agreement. 

R. S., 3740, April 21, 1808; February 27, 1877. 

In every such contract or agreement to be made or entered into, or 
accepted, by or on behalf of the United States, there shall be inserted 


21 


an express condition that no member of [or Delegate toj Congress sLall 
be admitted to any share or part of such contract or agreementj or to 
any benefit to arise thereupon. 

R. S., 3741, April 21, 1808. 

Every member of Congress or any officer or agent of the Government 
who, directly or indirectly, takes, receives, or agrees to .receive, any 
money, projicrty, or other valuable consideration whatever, from any 
person for procuring, or aiding to procure, any contract, office, or place, 
from the Government, or any Department thereof, or from any officer of 
the United States, for any person whatever, or for giving any such con¬ 
tract, office, or place to any person whomsoever, and every person who, 
directly or indirectly, offers or agrees to give, or gives, or bestows any 
money, property, or other valuable consideration whatever, for the pro¬ 
curing or aiding to procure, any such contract, office, or place, and 
every member of Congress who, directly or indirectly, takes, receives, 
or agrees to receive any money, property, or other valuable considera¬ 
tion whatever after his election as such member, for his attention to, 
services, action, vote, or decision on any question, matter, cause, or 
proceeding which may then be pending, or may by law or under the 
Constitution be brought before him in his official capacity, or in his 
place as such member of Congress, shall be deemed guilty of a misde¬ 
meanor, and shall be imprisoned not more than two years and fined not 
more than ten thousand dollars. And any such contract or agreement 
may, at the option of the President, be declared absolutely null and void; 
and any member of Congress or officer convicted of a violation of this 
section shall, moreover, be disqualified from holding any office of honor, 
profit, or trust under the Government of the United States. 

R. S., 1781, July 16, 1862; February 25, 1863. 

No Senator, Eepresentative, or Delegate, after his election and dur¬ 
ing his continuance in office, and no head of a Department, or other 
officer or clerk in the employ of the Government, shall receive or agree 
to receive any compensation whatever, directly or indirectly, for any 
services rendered, or to be rendered, to any person, either by himself 
or another, in relation to any proceeding, contract, claim, controversy, 
charge, accusation, arrest, or other matter or thing in which the United 
States is a party, or directly or indirectly interested, before any De¬ 
partment, court-martial. Bureau, officer, or any civil, military, or naval 
commission whatever. Every person offending against this section 
shall be deemed guilty of a misdemeanor, and shall be imprisoned not 
more than two years, and fined not more than ten thousand dollars^ 
and shall, moreover, by conviction therefor, be rendered forever there¬ 
after incapable of holding any office of honor, trust, or profit under the 
Government of the United States. 

R. S., 1782, June 11, 1864. 

Every officer who, on behalf of the United States, directly or indi- 
directly makes or enters into any contract, bargain, or agreement in 


22 


writiug or otherwise, other than such as are hereinbefore excepted, 
with any member of [or Delegate to] Congress, shall be deemed guilty 
of a misdemeanor, and shall be fined three thousand dollars. 

R. S., 3742, April 21, lb08. 

All contracts to be made, by virtue of any law, and requiring the ad¬ 
vance of money, or in any manner connected with the settlement of 
public accounts, shall be deposited in the office of the First Comptroller 
of the Treasury of the United States [the Second Comptroller of the 
Treasury of the United States, or the Commissioner of Customs, res¬ 
pectively, according to the nature thereof] within ninety days after 
their respective dates. 

R. S., 3743, July 16, 1798. 


EMPLOYES. 

No money shall be paid from the Treasury to any person acting or 
assuming to act as an officer, civil, military, or naval, as salary, in any 
office, when the office is not authorized by some previously existing 
law, unless such office is subsequently sanctioned by law. 

R. S., 1760, February 9, 1863. 

No person who holds an office, the salary or annual compensation 
attached to which amounts to the sum of two thousand five hundred 
dollars, shall receive compensation for discharging the duties of any 
other office, unless expressly authorized by law. 

R. S., 1763, August 3, 1852; June 20, 1874. 

No allowance or compensation shall be made to any officer or clerk, 
by reason of the discharge of duties which belong to any other officer 
or clerk in the same or any other Department; and no allowance or 
compensation shall be made for any extrar services whatever which any 
officer or clerk may be required to perform, unless expressly authorized 
by law. 

R. S., 1764, August 26, 1842. 

No officer in any branch of the public service, or any other person 
whose salary, pay, or emoluments are fixed by law or regulations, shall 
receive any additional pay, extra allowance, or compensation, in any 
form whatever, for the disbursement of i)ublic money, or for any other 
service or duty whatever, unless the same is authorized by law, and 
the appropriation therefor explicitly states that it is for such addi¬ 
tional pay, extra allowance, or compensation. 

R. S., 1765, March 3, 1839; August 23, 1842; May 1, 1876. 

No money shall be paid to any person for his compensation who is in 
arrears to the Dnited States, until he has accounted for and paid into 
the Treasury all sums for which he may be liable. In all cases where 
the pay or salary of any person is withheld in pursuance of this section 


23 


the accounting officers of the Treasury, if required to do so by the party, 
his agent or attorney, shall report forthwith to the Solicitor of the 
Treasury the balance due ^ and the Solicitor shall, within sixty days 
thereafter, order suit to be commenced against such delinquent and 
his sureties. 

R. S., 1766, January 25, 1828; May 20, 1836. 

Ko officer, clerk, or employe in the United States Goverument em¬ 
ploy shall at any time solicit contributions from other officers, clerks, 
or employes in the Government service for a gift or present to those in a 
superior official position ; nor shall any such officials or clerical superiors 
receive any gift or present offered or presented to them as a contribu¬ 
tion from persons in Government employ receiving a less salary than 
themselves; nor shall any officer or clerk make any donation as a gift 
or present to any official superior. Every person who violates this 
section shall be summarily discharged from the Government employ. 

R. S., 1784, February 1, 1870. 

Eight hours shall constitute a day^s work for all laborers, workmen, 
and mechanics who may be employed by or on behalf of the United 
States. 

R. S., 3738, June 28, 1808. 

Persons honorably discharged from the military or naval service by 
reason of disability resulting from wounds or sickness incurred in the 
line of duty, shall be preferred for appointments to civil offices, provided 
they are found to possess the business capacity necessary for the proper 
discharge of the duties of such offices. 

R. S., 1754, March 3, 1865. 

No money shall be paid to any clerk employed ki either Department 
at an annual salary, as compensation for extra services, unless expressly 
authorized by law. 

R. S., 170, June 17, 1844; March 3, 1863; February 28, 1867. 

No extra clerk shall be employed in any Department, Bureau, or office, 
at the seat of Government, except during the session of Congress, or when 
indispensably necessary in answering some call made by either House 
of Congress at one session to be answered at another; nor then, except 
by order of the head of the Department in which, or in some Bureau or 
office of which, such extra clerk shall be employed. And no extra clerk 
employed in either of the Departments shall receive compensation ex¬ 
cept for time actually and necessarily employed, nor any greater com¬ 
pensation than three dollars a day for copying, or four dollars a day for 
any other service. 

R. S., 171, August 26, 1842; August 15, 1876. 

Every clerk employed in the Treasury Department who carries on 
any trade or business in the funds or debts of the United States, or of 
any State, or in any kind of public pro[)erty, or who takes or applies to 


24 


his own use any emolument or gain for negotiating or transacting any 
business in the Department, shall be deemed guilty of a misdemeanor^ 
and punished by a fine of five hundred dollars and removal from office. 

R. S., 244, March 3, 1791; May 8, 1792. 

It shall not be lawful for any person appointed after the first day of 
June, one thousand eight hundred and seventy-two, as an officer, clerk, 
or employe in any of the Departments, to act as counsel, attorney, or 
agent for xirosecuting any claim against the United States which was 
pending in either of said Departments while he was such officer, clerk, 
or employd, nor in any manner, nor by any means, to aid in the prose¬ 
cution of any such claim, within two years next after he shall have 
ceased to be such officer, clerk, or employ6. 

R. S., 190, June 1, 1872. 

* * * That the executive officers of the Government are hereby 

prohibited from employing any clerk, agent, engineer, draughtsman^ 
messenger, watchman, laborer, or other employe in any of the Executive 
Departments in the city of Washington, or elsewhere, beyond provision 
made by law. * * * That all executive officers or emjdoyds of the 

United States not appointed by the President, with the advice and con¬ 
sent of the Senate, are prohibited from requesting, giving to, or receiv¬ 
ing from, any other officer or employ^ of the Government, any money 
or property or other thing of value for political purposes; and any such 
officer or employd who shall offend against the provisions of this section 
shall be at once discharged from the service of the United States; and 
he shall also be deemed guilty of a misdemeanor, and, on conviction 
thereof, shall be fined in a sum not exceeding five hundr.ed dollars. 

Sup., p. 244, August 15, 1876. 

# * # That no civil officer, clerk, draughtsman, copyist, messen¬ 

ger, assistant messenger, mechanic, watchman, laborer, or other employ^ 
shall, after the first day of October next, be employed in any of the Execu¬ 
tive Departments, or subordinate bureaus or offices thereof at the seat 
of Government, except only at such rates and in such numbers, respect¬ 
ively, as may be specifically appropriated for by Congress for such cler¬ 
ical and other personal services for each fiscal year; and no civil officer, 
clerk, draughtsman, copyist, messenger, assistant messenger, mechanic,, 
watchman, laborer, or other employd shall hereafter be employed at the 
seat of Government in any Executive Department or subordinate Bureau 
or office thereof, or be paid from any appropriation made for contingent 
expenses or for any specific or general purpose, unless such employment 
is authorized and payment therefor specifically provided in the law grant¬ 
ing the appropriation, and then only for services actually rendered in con¬ 
nection with and for the purposes of the appropriation from which pay¬ 
ment is made, and at the rate of compensation usual and proper for such 
services; and after the first day of October next, section one hundred and 
seventy-two of the Eevised Statutes, and all other laws and parts of law& 


25 


inconsistent with the provisions of this act, and all laws and parts of 
laws authorizing the employment of officers, clerks, draughtsmen, copy¬ 
ists, messengers, assistant messengers, mechanics, watchmen, laborers^ 
or other employes at a different rate of pay or in excess of the numbers 
authorized by appropriations made by Congress, be, and they are hereby^ 
repealed; and thereafter all details of civil officers, clerks, or other sub¬ 
ordinate employes from places outside of the District of Columbia for 
duty within the District of Columbia, except temporary details for duty 
connected with tlieir respective offices, be, and are hereby, prohibited f 
and thereafter all moneys accruing from lapsed salaries or from un¬ 
used appropriations for salaries shall be covered into the Treasury: 
Provided., That the sums herein specifically appropriated for clerical or 
other force heretofore paid for out of general or specific appropriations 
may be used by the several heads of Departments to pay such force 
until the said several heads of Departments shall have adjusted the 
said force in accordance with the provisions of this act; and such ad¬ 
justment shall be effected before October first, eighteen hundred and 
eighty-two. And in making such adjustment the employes herein pro¬ 
vided for shall, as far as may be consistent with the interests of the 
service, be apportioned among the several States and Territories ac¬ 
cording to population: Provided further, That any person performing 
duty in any capacity as officer, clerk, or otherwise in any Department 
at the date of the passage of this act, who has heretofore been paid 
from any appropriation made for contingent expenses or for any con¬ 
tingent or general purpose, and whose office or place is specifically pro¬ 
vided for herein, under the direction of the head of that Department^ 
may be continued in such office, clerkship, or employment without a 
new appointment thereto, but shall be charged to the quotas of the 
several States and Territories from which they are respectively ap¬ 
pointed j and nothing herein shall be construed to repeal or modify 
section one hundred and sixty-six of the Kevised Statutes of the United 
States. 

Vol. 22, p. 255, August 5,1882. 

# # # That hereaftet it shall be the duty of the heads of the sev¬ 

eral Executive Departments, in the interest of the public service, to 
require of all clerks and other employes, of whatever grade or class, in 
their respective Departments, not less than seven hours of labor each 
day, except Sundays and days declared public holidays by law, or exec¬ 
utive order: Provided^ That the heads of the Departments may, by spe¬ 
cial order, stating the reason, further extend or limit the hours of serv¬ 
ice of any clerk or employe in their Departments, respectively; but in 
case of an extension it shall be without additional compensation, and 
all absence from the Departments on the part of said clerks or other 
employes, in excess of such leave of absence as may be granted by the 
heads thereof, which shall not exceed thirty days in any one year, ex¬ 
cept in case of sickness, shall be without pay. 

Vol. 22, p. 563, March 3, 1883. 


26 


* * * And the services of skilled draughtsmen, civil engineers, 

computers, accountants, assistants to the photographer, copyists, and 
such other services as the Secretary of the Treasury may deem necessary 
and specially order, may be employed in the office of the Supervising 
Architect, to carry into effect the various appropriations for public 
buildings, to be paid for from such appropriations : Provided^ That the 
expenditures on this account for the fiscal year ending June thirtieth, 
eighteen hundred and eighty-seven, shall not exceed one hundred and 
fifty thousand dollars; and that the Secretary of the Treasury shall 
each year, in the annual estimates, report to Congress the number of 
persons so employed and the amount paid to each. 

Vol. 24, p. 181, July 31, 1886. 

* * # That the pay of assistant messengers, firemen, watchmen, 

.and laborers provided for in this act, unless otherwise specially stated, 
shall be as follows : For assistant messengers, firemen, and watchmen, 
at the rate of seven hundred and twenty dollars per annum each j for 
laborers, at the rate of six hundred and sixty dollars per annum each. 

Vol. 24, p. 209, July 31,1886. 


MISCELLANEOUS. 

The gross amount of all moneys received from whatever source for 
the use of the United States, except as otherwise provided in the next 
section, shall be paid by the officer or agent receiving the same into the 
Treasury, at as early a day as practicable, without any abatement or 
deduction on account of salary, fees, costs, charges, expenses, or claim 
of any description whatever. But nothing herein shall affect any pro¬ 
vision relating to the revenues of the Post-Office Department. 

R. S., 3617, March 3, 1849; September 28, 1850. 

All proceeds of sales of old material, condemned stores, supplies, or 
other public property of any kind, except the proceeds of the sale or 
leasing of marine hospitals, or of the sales of revenue-cutters, or of the 
sales of commissary stores to the officers and enlisted men of the Army, 
(or of materials, stores, or supplies sold to officers and soldiers of the 
Army), or of the sale of condemned Navy clothing, or of sales of ma¬ 
terials, stores, or supplies to any exploring or surveying expedition au¬ 
thorized by law, shall be deposited and covered into the Treasury as 
miscellaneous receipts,.on account of “ proceeds of Government prop¬ 
erty,” and shall not be withdrawn or applied, except in consequence of 
a subsequent appropriation made by law. 

R. S., 3618, March 3, 1847 ; April 20, 1866 ; July 28, 1866; May 3, 1872; Juue 
8, 1872. 

All transfers and assignments made of any claim upon the United 
States, or of any part or share thereof, or interest therein, whether abso¬ 
lute or conditional, and whatever may be the consideration therefor, and 


27 


all powers of attorney, orders, or other authorities for receiving payment 
of any such claim, or of any part or share thereof, shall be absolutely 
null and void, unless they are freely made and executed in the presence 
of at least two attesting witnesses, after the allowance of such a claim, 
the ascertainment of the amount due, and the issuing of a warrant for 
the payment thereof. Such transfers, assignments, and powers of attor¬ 
ney must recite the warrant for payment, and must be acknowledged 
by the person making them, before an officer having authority to take 
acknowledgments of deeds, and shall be certified by the officer j and it 
must appear by the certificate that the officer, at the time of the ac¬ 
knowledgment, read and fully explained the transfer, assignment, or 
warrant of attorney to the person acknowledging the same. 

R. S., 3477, July 29, 1846: February 26, 1853. 

No head of a Department shall employ attorneys or counsel at the 
expense of the United States j but when in need of counsel or advice, 
shall call upon the Department of Justice, the officers of which shall 
attend to the same. 

R. S., 189, June 22, 1870. 

If two or more persons conspire either to commit any offense against 
the United States or to defraud the United States in any manner or 
for any purpose, and one or more of such parties do any act to effect 
the object of the conspiracy, all the parties to such conspiracy shall be 
liable to a penalty of not more than ten thousand dollars, or to im¬ 
prisonment for not more than two years, or to both fine and imprison¬ 
ment, in the discretion of the court. 

Sup., p. 484, May 17, 1879. 

* * * That any person who shall embezzle, steal, or purloin any 
money, property, record, voucher, or valuable thing whatever, of the 
moneys, goods, chattels, records, or property of the United States, shall 
be deemed guilty of felony, and on conviction thereof before the district 
or circuit court of the United States in the district wherein said offense 
may have been committed, or into which he shall carry or have in 
possession said property so embezzled, stolen, or purloined, shall be 
punished therefor by imprisonment at hard labor in the penitentiary 
not exceeding five years, or by a fine not exceeding five thousand 
dollars, or both, at the discretion of the court before which he shall be 
convicted. 

* * * That if any person shall receive, conceal, or aid in conceal¬ 

ing, or have, or retain in his possession with intent to convert to his own 
use or gain, any money, property, record, voucher, or valuable thing 
whatever, of the moneys, goods, chattels, records, or property of the 
United States, which has theretofore been embezzled, stolen, or pur¬ 
loined from the United States by any other person, knowing the same 
to have been so embezzeled, stolen, or purloined, such person shall, 
on conviction before the circuit or district court of the United States 


28 


in the district wherein he may have such property, be punished by a 
fine not exceeding five thousand dollars, or imprisonment at hard labor in 
the penitentiary not exceeding five years, one or both, at the discretion 
of the court before which he shall be convicted; and such receiver may 
be tried either before or after the conviction of the principal felon; but 
if the party has been convicted, then the judgment against him shall 
be conclusive evidence in the prosecution against such receiver that 
the property of the United States therein described has been embezzled, 
stolen, or purloined. 

Sup., p, 183, March 3, 1875. 

* * * That when any final judgment recovered against the United 

States, or other claim duly allowed by legal authority, shall be pre¬ 
sented to the Secretary of the Treasury for payment, and the plaintiff 
or claimant therein shall be indebted to the United States in any man¬ 
ner, whether as principal or surety, it shall be the duty of the Secre¬ 
tary to withhold payment of an amount of such judgment or claim 
equal to the debt thus due to the United States; and if such plaintiff 
or claimant assents to such set-off, and discharges his judgment, or an 
amount thereof equal to said debt or claim, the Secretary shall execute 
a discharge of the debt due from the plaintiff to the United States. 
But if such plaintiff, or claimant, denies his indebtedness to the United 
States, or refuses to consent to the set-off, then the Secretary shall with¬ 
hold payment of such further amount of such judgment, or claim, as in 
his opinion will be sufficient to cover all legal charges and costs in prose¬ 
cuting the debt of the United States to final judgment. And if such 
debt is not already in suit, it shall be the duty of the Secretary to cause 
legal proceedings to be immediately commenced to enforce the same, 
and to cause the same to be prosecuted to final judgment with all rea¬ 
sonable dispatch. And if in such action, judgment shall be rendered 
against the United States, or the amount recovered for debt and costs 
shall be less than the amount so withheld, as before provided, the bal¬ 
ance shall then be paid over to such plaintiff by such Secretary, with 
six per centum interest thereon for the time it has been withheld from 
the plaintiff. 

Sup., p. 185, March 3, 1875. 

No advertisement, notice, or proposal for any Executive Department 
of the (rovernment, or for any Bureau thereof, or for any office there¬ 
with connected, shall be published in any newspaper whatever, except 
in pursuance of a written authority for such publication from the head 
of such Department; and no bill for any such advertising, or x)ublica- 
tion, shall be paid, unless there be presented, with such bill, a copy of 
such w^ritten authority. 

R. S., 3828, July 15, 1870. 

Hereafter all advertisements, notices, proposals for contracts, and all 
forms of advertising required by law for the several Departments of the 


29 


‘Government, may be paid for at a price not to exceed the commercial 
rates charged to private individuals, with the usual discounts; such 
rates to be ascertained from sworn statements to be furnished by the 
proprietors or publishers of the newspapers proposing so to adver¬ 
tise : Provided, That all advertising in newspapers since the tenth day 
of April, eighteen hundred and seventy-seven, shall be audited and paid 
at like rates; but the heads of the several Det)artments may secure 
lower terms at special rates whenever the public interest requires it. 

Sup., p. 382, June 20, 1878. 

All printing, binding, and blank-books for the Senate or House of 
Eepresentatives, and the Executive and Judicial Departments, shall be 
done at the Government Printing Office, except in cases otherwise pro¬ 
vided by law. 

R. S., 3786, June 23, 1860 ; Marcli 2, 1867 ; July 20, 1868. 

* * * That all advertising required by existing laws to be done 

in the District of Columbia, by any of the Departments of the Govern¬ 
ment, shall be given to one daily and one weekly newspaper of each of 
the two principal political parties and to one daily and one weekly neu¬ 
tral newspaper: Provided, That the rates of compensation for such 
service shall in nc case exceed the regular commercial rate of the news¬ 
papers selected; nor shall any advertisement be paid for unless pub¬ 
lished in accordance with section thirty-eight hundred and twenty- 
eight of the Eevised Statutes. 

Sup., p. 589, January 21, 1881. 

Telegrams between the several Departments of the Government and 
their officers and agents, in their transmission over the lines of any tel¬ 
egraph company to which has been given the right of way, timber, or 
station lands from the public domain, shall have priority over all other 
business, at such rates as the Postmaster-General shall annually fix. 
And no part of any appropriation for the several Departments of the 
Government shall be paid to any company which neglects or refuses to 
transmit such telegrams in accordance with the provisions of this sec¬ 
tion. 

R. S., 5266, July 24, 1866; June 8, 1872. 

Only actual traveling expenses shall be allowed to any person hold¬ 
ing employment or appointment under the United States, and all allow¬ 
ances for mileages and transportation in excess of the amount actually 
paid are hereby declared illegal; and no credit shall be allowed to any 
of the disbursing officers of the United States for payment or allow¬ 
ances in violation of this provision. 

Sup., p. 37, June 16, 1874. 

# # # That the proviso in the sixth paragraph of the act entitled 

‘^An act making appropriations for the support of the Army for the 
fiscal year ending June thirtieth, eighteen hundred and seventy-five, 


30 


and for other purposes,’^ approved June sixteenth, eighteen hundred 
and seventy-four, shall not be construed to apply or to have applied to 
attorneys, marshals, or clerks of courts of the United States, their as¬ 
sistants or deputies. 

#*#**#* 

And from and after the first day of January, eighteen hundred and 
seven ty-five, no such officer or person shall become entitled to any allow¬ 
ance for mileage or travel not actually and necessarily performed under 
the provisions of existing law. 

Sup., p. 147, February 22 , 1875. 

# * * That hereafter only actual traveling expenses shall be 

allowed to any person holding employment or appointment under the 
United States, except marshals, district attorneys, and clerks of the 
courts of the United States and their deputies j and all allowances for 
mileages and transportation in excees of the amount actually paid, ex¬ 
cept as above excepted, are hereby declared illegal; and no credit shall 
be allowed to any of the disbursing officers of the United States for 
payment or allowances in violation of this provision. 

Sup., p. 170, March 3, 1875. 

So much of the act of June sixteenth, one thousand eight hundred 
and seventy-four, making appropriations for the support of the Army for 
the fiscal year ending June thirtieth, one thousand eight hundred and 
seventy-five, and for other purposes, as provides that only actual travel¬ 
ing expenses shall be allowed to any person holding employment or ap¬ 
pointment under the United States while engaged on public business, 
as is applicable to officers of the Navy so engaged, is hereby repealed j 
and the sum of eight cents per mile shall be allowed such officers while 
so engaged, in lieu of their actual expenses. 

Sup., p. 218, June 30, 1876. 

When any officer travels under orders, and is not furnished transporta¬ 
tion by the Quartermaster's Department, or on a conveyance belonging to 
or chartered by the United States, or on any railroad on which the troops 
and supplies of the United States are entitled to be transported free of 
charge, he shall be allowed eight cents a mile, and no more, for each 
mile actually traveled under such order, distances to be calculated by 
the shortest usually traveled route; and so much of section twelve 
hundred and seventy-three of the Eevised Statutes, or of any act, as 
conflicts with the provisions of this section, is hereby repealed. 

Sup., p. 232, July 24, 1876. 

• # * For mileage to officers, when authorized by law, not to exceed 
one hundred and thirty thousand dollars: Provided^ That in disbursing 
this allowance the maximum sum to be allowed and paid shall be four 
cents per mile, distance to be computed over the shortest usually 


31 


traveled routes, and, in addition thereto, the cost of transportation act¬ 
ually paid, exclusive of sleeping or parlor car fare. 

Vol. 24, p. 95, June 30, 1886. 

The Secretary of the Treasury is directed to withhold all payments 
to any railroad company and its assigns, on account of freights or trans¬ 
portation over their respective roads of any kind, to the amount of 
payments made by the United States for interest upon bonds of the 
United States issued to any such company, and which shall not have 
been reimbursed, together with the five per centum of net earnings due 
and unapplied, as provided by law. 

R. S., 5260, March 3, 1873, June 22, 1874. 

No money shall hereafter be paid to any railroad company for the 
transportation of any property or troops of the United States over any 
railroad which in whole or in part was constructed by the aid of a grant 
of public land on the condition that such railroad should be a public 
highway for the use of the Government of the United States free from 
toll or other charge, or upon any other conditions for the use of such 
road, for such transportaion; nor shall any allowance be made for the 
transportation of officers of the Army over any such road when on 
duty and under orders as military officers of the United States. But 
nothing herein contained shall be construed as preventing any such 
railroad from bringing a suit in the Court of Claims for the charges for 
such transportation, and recovering for the same if found entitled 
thereto by virtue of the laws in force prior to the passage of this 
act: Provided, That the claim for such charges shall not have been 
barred by the statute of limitations at the time of bringing the suit, 
and either party shall have the right of appeal to the Supreme Court 
of the United States: And ^provided further, That the foregoing pro¬ 
vision shall not apply for the current fiscal year, nor thereafter, to 
roads where the sole condition of transportation is that the company 
shall not charge the Government higher rates than they do individuals 
for like transportation, and when the Quartermaster-General shall be 
satisfied that this condition has been faithfully complied with. 

Sup., p, 171, March 3, 1875. 

For the payment of Army transportation lawfully due such land- 
grant railroads as have not received aid in Government bonds, to be 
adjusted by the proper accounting officers, in accordance with the de¬ 
cisions of the Supreme Court in cases decided under such land-grant 
acts; but in no case shall more than fifty per centum of the full amount 
of the service be paid, eighty-five thousand dollars: Provided, That 
such compensation shall be computed upon the basis of the tariff rates 
for like transportation performed for the public at large, and shall be 
accepted as in full for all demands for such services. 

Vol. 24, p. 97, June 30, 1886. 


32 


* * * That for the proper adjustment of the accounts of the Union 

Pacific, Central Pacific, Kansas Pacific, Western Pacific, and Sioux City 
and Pacific Eailroad Companies, respectively, for services which have 
been, or may be hereafter performed for the Government for transpor¬ 
tation of the Army and transportation of the mails, the Secretary of 
the Treasury is hert^by authorized to make such entries upon the books 
of the Department as will carry to the credit of said companies the 
amounts so earned, or to be earned by them during each fiscal year 
and withheld under the provisions of section fifty-two hundred and 
sixty of the Eevised Statutes, and of the act of Congress approved 
May seventh, eighteen hundred and seventy-eight: Provided, That this 
shall not authorize the expenditure of any money from the Treasury, 
nor change the method now provided by law for the auditing of such 
claims against the Government: Provided further, That this paragraph 
shall not be so construed as to be a disposition of any moneys due, or 
to become due, to or from said companies, respectively, or to in any 
way affect their rights or duties, or the rights of the United States, 
under existing laws, it being only intended hereby to enable the proper 
accounting officers to state on the books of the Treasury the accounts 
between the Government and said companies, respectively., 

Sup., p. 465, March 3, 1879. 

It shall not be lawful for any officer or person in the civil, military, 
nr naval service of the United States in the District of Columbia to 
purchase anthracite or bituminous coal or wood for the public service 
except on condition that the same shall, before delivery, be inspected 
and weighed or measured by some competent person, to be appointed 
by the head of the Department or chief of the branch of the service for 
which the purchase is made. The person so appointed shall, before en¬ 
tering upon the duty of inspector, weigher, and measurer, and to the 
satisfaction of the appointing officer, give bond, with not less than two 
sureties, in the penal sum of five thousand dollars, and with condition 
that each ton of coal weighed by him shall consist of two thousand two 
hundred and forty pounds, and that each cord of wood to be so meas¬ 
ured shall be of the standard measure of one hundred and twenty-eight 
cubic feet. The inspector, weigher* and measurer so appointed shall be 
entitled to receive from the venders of fuel weighed and measured by 
him twenty cents for each ton of coal weighed, and nine cents for each 
cord of wood measured by him. Each load or parcel of wood or coal 
weighed and measured by him shall be accompanied by his certificate 
of the number of tons or pounds of coal and the number of cords or 
parts of cords of wood in each load or parcel. 

R. S., 3711, July 11, 1870. 

The proper accounting officer of the Treasury shall be furnished with 
a copy of the appointment of each inspector, weigher, and measurer 
appointed under the preceding section. 

R. S., 3712, July 11, 1870. 


33 


It shall not be lawful for any accounting officer to pass or allow to the 
credit of any disbursing officer in the District of Columbia any money 
paid by him for purchase of anthracite or bituminous coal or for wood, 
unless the voucher therefor is accompanied by a certificate of the proper 
inspector, weigher, and measurer that the quantity paid for has been 
determined by such officer. 

R. S., 3713, July 11,1870. 

Hereafter no contract shall be made for the rent of any building, or 
part of any building, to be used for the purposes of the Government in 
the District of Columbia, until an appropriation therefor shall have 
been made in terms by Congress, and that this clause be regarded as 
notice to all contractors or lessors of any such building or any part of 
building. 

Sup., p. 289, March 3, 1877. 

And where buildings are now rented for public use in the District of 
Columbia, the Executive Departments are authorized, whenever it shall 
be advantageous to the public interest, to rent others in their stead: 
Provided^ That no increase in the number of buildings now in use, nor 
in the amounts paid for rents, shall result therefrom. 

Snp., p. 558, June 15, 1880. 

10438 P B- 3 





INSTRUCTIONS TO SUPERINTENDENTS OF CONSTRUCTION. 


Treasury Department, 

Office Supervising Architect, 

May 8, 1886. 

Sec. 1. (1) Upon receipt of letter of appointment, the sui^erintendent 
of construction of a public building must execute an official bond, with 
two or more sureties, in such sum as may be specified, for the faithful 
and proper discharge of his duties, and forward it to this Department 
for examination, approval, and file. 

(2) The superintendent at the proper time will be assigned to duty, 
and, upon receipt of letter of assignment, he must subscribe to oath of 
office, and forward it to the Supervising Architect of the Treasury De¬ 
partment for file, from the date of which compensation will commence 
and continue (including Sundays, as his responsibility is continuous) 
until his services are suspended or discontinued. 

Sec. 2. A disbursing agent will be appointed, who will, under an offi¬ 
cial bond, and upon the certificate of the superintendent or the direction 
of the Department, disburse such funds as may be remitted to him on 
account of the appropriation for the building, and the superintendent 
will be duly advised of such appointment. 

Sec. 3. The superintendent of construction of a public building will be 
furnished with plans, specifications, and full instructions for his guid¬ 
ance in the prosecution of the work placed under his charge, and he will 
be held strictly responsible for the careful and faithful execution of the 
same, without deviation therefrom, unless such deviation is first specifi¬ 
cally authorized, upon his recommendation, or is directed by this De¬ 
partment. 

Sec. 4. Whenever the superintendent is in doubt as to the proper mode 
of executing any part of the work, he must immediately present in 
writing the matter in question to the Supervising Architect, who will 
take prompt action and forward such instructions, explanatory draw¬ 
ings, or other information as may be necessary. 

Sec. 5. If the superintendent has any reason to doubt the stability 
of the ground on which the foundations of the building are to rest, he 
must test the same by digging or boring, and if he finds the bed in¬ 
secure, must immediately suspend operations and report the facts to 
the Supervising Architect, who will issue such further instructions or 
directions as may be necessary. 


35 



36 


Sec. 6. The superintendent, after lie shall have received the location 
and excavation plans, if he has not full confidence in his engineering 
ability, must request authority from the Supervising Architect to em¬ 
ploy the services of a competent civil engineer to survey the site, stake 
off the location lines, and furnish levels and grades, and when such 
services are authorized vouchers in payment therefor must be jirepared, 
drawn against the construction appropriation, in accordance with Sec, 
43, Par. fi, of these instructions. 

Sec. 7. The superintendent must keep the Supervising Architect fully 
advised of the progress of the various branches of the work, either under 
contractor by day’s labor, so that iirovision may be made in ample time 
for the branches of work which are to follow. 

Sec. 8. The superintendent must procure at the end of each calendar 
quarter, during active building operations, inexpensive photographic 
views (about 8 inches by 12 inches in size) of the work on the building, 
one from each of two diagonally opposite corners, and forward them by 
mail, unmounted and rolled, to the Supervising Architect, and make 
payment of the cost of same, in accordance with Sec. 43, Par. 6. 

Sec. 9. (1) The superintendent must report to the Supervising Archi¬ 
tect immediately upon the near com[)letion of the work on the building 
that it is ready for final inspection, and must forward upon completion 
a statement of the aggregate cost of the building. 

p2) At the proper time the superintendent will receive instructions to 
turn the building and other Government property in his possession 
over to a custodian, who will be a United States officer appointed by 
this Department, take his receipt in detail therefor, and forward it, with 
all books, drawings, and other papers pertaining to the building, and 
his final report, to the Supervising Architect. 

Sec. 10. The superintendent being responsible for the proper and 
economical execution of the work on the building, and for the Govern, 
ment property in his possession in connection therewith, must devote 
proper attention thereto, inspect all work while in progress and all ma¬ 
terials upon delivery, accept or reject materials, as he may deem 
proper, and see that all workmanship performed and materials delivered 
are in strict accordance with the requirements of the plans, specifica. 
tions, and contracts. 

Sec. 11. (1) If the superintendent deems it necessary for the proper 
prosecution of the work, and to the interest of the Government, to erect 
any temporary office, storehouse, workshop, or other building, ho must 
prepare drawings and estimates of cost, in detail, of the proposed build¬ 
ings and a statement of the necessity therefor, and forward them to the 
Supervising Architect for instructions. 

(2) If, in the judgment of the superintendent, it is advisable to rent 
quarters for his use as an office, he must state with his request the 
location of the rooms and building, the name of the proposed lessor, the 
rate of rental per month, aud the date of commencement of rental; and 


37 


in event of authority being given to rent, vouchers in payment for the 
rent must be prepared monthly, drawn against the construction appro, 
priation, in accordance with Sec. 43, Par. 6, of these instructions. 

Sec. 12. The superintendent, after receiving instructions to commence 
work and to rent or erect an office, must prepare a list of such inex¬ 
pensive articles of furniture as maj^ be required for his official use, with 
estimate in detail of the cost thereof, and submit it to the Supervising 
Architect for instructions. 

Sec. 13. (1) The superintendent must decide, at the proper time^ 
whether it is necessary, for the protection of the work under his charge, 
to erect a fence around the site of the building, and, should he decide 
affirmatively, submit his recommendation to the Supervising Architect, 
with specification and estimate of cost. 

(2) In some localities where advertising enterprises existed the Gov¬ 
ernment has secured construction of fences in accordance with speci¬ 
fications, free of cost, and in some cases even received bonus, for the 
privilege of using the same for advertising purposes.* In bringing the 
matter to the attention of the Supervising Architect, the superintendent 
must state whether such terms can be obtained in his vicinity, when 
further instructions will be given him. 

(3) In all cases the superintendent will be authorized to invite by pub¬ 
lic advertisement competitive proposals for the erection of the fence. 

(4) The fence, with necessary gates, &c., will be not less than 8 feet 
high and allowed to remain until the near completion of the building, 
and must then be removed by the successful bidder, and if erected for 
advertising purposes, a refusal to remove any unlawful or objection¬ 
able advertisement, or keep the fence in repair, within a reasonable 
time (not to exceed ten days) after notice to do so, or the non-payment 
of bonus, if any, after being due for fifteen days, will result in the for¬ 
feiture of the fence and advertising privileges to the Government. 

(5) The superintendent must forward the original proposals re¬ 
ceived, in accordance with Sec. 30, Par. 2, of these instructions (and in 
the event of a bonus being offered), with advice of date of commence¬ 
ment of bonus, and, if any, shall collect the bonus monthly and deposit 
it immediately in the nearest Government depository to the credit of 
the Treasurer of the United States as “receipts derived from rental of 
Government property,” take duplicate certificates of deposit, and for¬ 
ward the original to this Department, with an account of rental, show¬ 
ing the date of commeucement/of rental, the name of the renter, the 
amount received, the amount deposited, and the date and initials in 
upper left-hand corner of Department letter authorizing the same. 

Sec. 14. The superintendent will be furnished with all books, blanks, 
and other stationery required for his official use, upon forwarding requi¬ 
sitions to the Supervising Architect, in accordance with the regulations 

# The use of fences for advertising purposes has been abolished by verbal order of 
the Secretary. 





38 


required to be observed by the Division of Stationery, Printing, and 
Blanks of this Department, which are as follows, viz.: 

First. Requisitions must be made semi-annually, near January 1 and 
July 1. 

Second. A full year’s supply of ink and mucilage should be ordered 
on the July requisition, as they cannot be shipped without risk during 
the winter months. 

Third. Superintendents will forward with their July requisitions in¬ 
ventories of the supplies on hand at the time of making said requisi¬ 
tions. 

Fourth. In order to give ample time for the printing of paper and 
envelopes, requisitions calling for these items should be forwarded at 
least one month before they are needed for use. 

Fifth. When samples are inclosed in requisitions they should be at¬ 
tached thereto to prevent their being lost in the opening and distribu¬ 
tion of the mail. 

Sixth. Books, blank forms, departmental circulars, and letter-scales 
should not be included in requisition for stationery, but separate requi¬ 
sition therefor must be submitted. 

Seventh. When stationery or books and blanks are forwarded by ex¬ 
press, the charges thereon are invariably i^repaid, but on all shipments 
by freight the charges are to be paid by the Superintendents (except as 
below) upon receipt of the goods, and then receipts therefor must be 
forwarded to the Supervising Architect. An arrangement has been 
made with the Quartermaster’s Department to transport freight to all 
points west of Chicago; therefore, in cases of freight so shipped, this 
section is inoperative, as bills for the same are rendered by the Quar¬ 
termaster-General to, and are paid by, this Department. 

Sec. 15. The superintendent will be held responsible for all public 
property in his possession, and if it is wantonly or carelessly wasted, 
lost, or destroyed, he will be charged with the full value thereof. 

Sec. 16. (1) The superintendent must not dispose of any public 
property under his charge except for cash, and then only upon first 
submitting a specific list, in each instance showing original cost, i)res- 
ent condition and appraised value, and obtaining authority from this 
Department. 

(2) In the event of such sales being authorized and effected, the 
superintendent must immediately deposit the gross proceeds thereof in 
the nearest Government depository, to the credit of the Treasurer of the 
United States, “as miscellaneous receipts derived from the sales of 
Government property,” take duplicate certificates of deposit, and for¬ 
ward the originals to this Department, with “accounts of sales” show¬ 
ing the materials or articles sold, name of the purchaser, the amount 
received, the amount deposited, and the date and initials in upper left- 
hand corner of Department letter authorizing the sale, as required by 
sections 3617 and 3618 of the Revised Statutes of the United States. 


39 


(3.) When the sale of any Government property is directed to 
be made at public auction, the superintendent will be directed as to 
whether he shall represent the Government in making the same, or 
employ the services of an auctioneer for the purpose, at the usual mar¬ 
ket rate of commission for the service, and must not make any deduc¬ 
tion of the expenses attending such sale, but (as in the manner explained 
by Par. 2 of this section) deposit the gross amount of revenue derived 
therefrom, and issue vouchers against the appropriation for the building 
(in the manner explained by Sec. 43, Par. 6) in payment for said ex¬ 
penses. 

Sec. 17. (1) The superintendent must not incur any traveling ex¬ 
penses, except when specially instructed to do so by this Department, 
and for such traveling expenses he must prepare vouchers in the man¬ 
ner explained by Sec. 37 of these instructions for payment from the 
appropriation for the building under his charge. 

(2) Should the superintendent of a building l?e directed to visit 
another building, he must prepare vouchers for his traveling expenses 
as above explained, but drawn against the appropriation for the build¬ 
ing visited, or on account of which the expense was authorized. 

(3) Should the superintendent of a building be directed to visit 
more than one other building, he must prepare vouchers for his travel¬ 
ing expenses as explained above, being careful to charge against the 
appropriations for the respective buildings, or on account of which the 
travel was authorized, only such items of expense of travel as were 
actually incurred in connection with each appropriation. 

Sec. 18. (1) The superintendent must employ such mechanics and 
laborers as, in his judgment, are required for the expeditious execution 
of such work as he may be authorized by the Supervising Architect to 
have done by days’ labor. 

(2) The superintendent must not in any case pay higher wages to 
the persons whom he may employ than the market rates prevailing in 
nis vicinity, and must dismiss all employes as soon as their services can 
be dispensed with, and those who may be found incompetent, indolent, 
or insubordinate. 

(3) The superintendent must be governed by the trade customs 
prevailing in his vicinity as to the hours of labor which will constitute 
a day’s work, and have an express understanding with each person pro¬ 
posed to be employed as to the compensation to be allowed for a speci¬ 
fied day’s service. 

Sec. 19. (1) The superintendent, according to the character and re- 
-quirements of the work under his charge, will be allowed the services 
of a clerk, general foreman, and watchmen ; but he must in each case 
first obtain authority from the Supervising Architect for the employ¬ 
ment of such services. 

(2) The employes above mentioned are to be designated the “con¬ 
tingent force,” and after being first authorized, the superintendent must 


40 


each month prepare a requisition (on form required l)y the Department), 
giving the full names, occupations, per diem rates of compensation, and 
whether Sundays are included or excepted, for authority to continue the 
employment of the said force, and submit it to the Supervising Archi¬ 
tect in time to permit receipt of advice of the Supervising Architect’s 
action thereon prior to the 1st of the month for which the services are 
requested. 

(3) The superintendent, and each person employed on the con¬ 
tingent force,” will be allowed compensation from the date of commence¬ 
ment of service, and (under sections 1764 and 1765 of the Revised Stat¬ 
utes) will not be allowed any extra compensation for any additional 
services which they may be required to perform. 

(4) The members of the “contingent force,” except the superintend¬ 
ent and watchmen, if the latter are continuously employed, will be 
allowed compensation for working days only. 

(5) The superinfendent must report the exact date of commence¬ 
ment of the service of each member of the “ contingent force;” also, 
the exact date of termination of such service, whether by reason of 
directions from this Department, misconduct, incompetency, resignation, 
or death, in order that correct record entries may be made in the office 
of the Supervising Architect. 

Sec. 20. The superintendent must see that the following “Rules and 
regulations for the government of employes”on the building are prop¬ 
erly observed and duly enforced, viz : 

“ Rule 1. The roll will be called at 7 a. m. and 1 p. m., and all em¬ 
ployes not answering to their names will be marked absent until the 
next roll-call. 

“ Rule 2. Ko employd shall leave the work without reporting to the 
superintendent or foreman. 

“ Rule 3. The employes will be required to give strict attention tu 
their work during the hours of labor. 

“ Rule 4. Any employ^ found intoxicated on the work, or having 
ILquor in his possession, will be promptly discharged. 

“ Rule 5. No smoking will be allowed in the building or shops. 

“Rule 6. No work of any kind whatever shall be performed in the 
shops or building for private parties. 

“ Rule 7. Foremen of the different gangs will be held responsible 
for the tools and materials used by those under their charge, and neither 
materials nor tools shall be loaned or given away under any circum¬ 
stances. 

“ Rule 8 . Persons not employed upon the work will not be permitted 
to hold conversation with the employes during the hours of labor, nor 
shall employes hold idle conversation during said hours. 

“ Rule 9. Positively no admittance except on business. 

“Note.—A violation of any of the above rules will be consid ered su- 
ficient cause for the discharge of any employe.” 


41 


Sec. 21. The superintendent and his clerk will be allowed only such 
leave of absence, with pay, as may be granted by the Department, upon 
application to the Supervising Architect, but be must not absent him¬ 
self, nor allow his clerk to be absent from duty, without first obtaining" 
authority. 

(2'^ In case of absence from duty of the superintendent or clerk, by 
reason of sickness, he must make a personal certificate, when not 
attended by a physician, stating, upon honor, the fact of sickness, giv¬ 
ing precise date or dates thereof, and also stating that during such period 
he was unable, by reason of such sickness, to perform the duties of his 
position j and, when attended by a physician, he must obtain a certifi¬ 
cate from him, giving his name, address, and dates of attendance, and 
place it with his personal certificate; and in each case the superintend¬ 
ent must attach such certificates to the pay-roll for the month in which 
the sickness occurred. 

(3^ A statement (which can always be made up from the “time- 
book”) of any and all absence on account of sickness, must accom¬ 
pany each application of the superintendent, or clerk, for leave of ab¬ 
sence under Par. 1 of this section. 

See. 22. (1) The superintendent must, if i)ossible, reply to each com¬ 
munication from this Department on the day of its receipt. 

(2) The superintendent must, in writing letters to this Departmennty 
make separate and distinct subjects the basis of separate letters (as 
this method will facilitate the dispatch of work in the office of the 
Supervising Architect, and individualize instructions and authorizav 
tions); he must also see that his letters, when accompanied by inclos¬ 
ures, properly enumerate the same. 

(3) The superintendent must direct his clerk to indorse all com¬ 
munications which he may address to this Department so as to show at 
a glance their contents, and to note the number of inclosures, if any,, 
in the indorsements of letters, as shown by the following exhibit; 

Office of Superintendent of Construction, 

U. S. Court-House, &c., 
Washington, D. C., January 30, 1886. 

B. BLANK, 
Superintendent. 


Acknowledging receipt of excavation and location plans. 

No. of inclosures, none. 

(4) The superintendent must use official paper in official correspon¬ 
dence, and regard all official information as strictly confidential. 

Sec. 23. The superintendent must neither order, nor assent to, any 
modification of contract work without specific authority therefor from 
this Department. Special care must be exercised in this respect, as- 
every contract is approved by the Secretary of the Treasury, and ex- 


42 


pressly stipulates that there shall be no deviation therefrom without his 
written authority. 

See. 24. The superintendent must not make any expenditure, or in¬ 
volve the Government in any obligations, without first obtaining specific 
authority from this Department, except only in the cases of the most 
urgent emergency, in which cases the action of the superintendent will 
still be subject to disapproval, and the cost of such unauthorized expen¬ 
ditures may be charged to the superintendent’s personal account. 

Sec. 25. The superintendent must give careful attention to the fol¬ 
lowing Treasury circular (No. 148, Secretary’s Office, approved by the 
Secretary of the Treasury December 17, 1877), in regard to the inter¬ 
pretation of public contracts, &c.: 

The following is based upon decision of the Supreme Court in the case of Hawkins 
vs. United States (No. 700, October term, 1877), and publication is made for the infor¬ 
mation and guidance of officers in charge of public works, &c., under control of this 
Department, and all parties having, or seeking to have, dealings with the Depart¬ 
ment through such officers : ' 

I. When a service of a better or higher grade than that required by contract is ren¬ 
dered upon the demand of a public agent, such demand being made upon an interpre¬ 
tation of the contract, the contractor can have no claim against the United States; 
nor will notice given at the time to an unauthorized agent of an intention to present 
a claim for additional allowance on account of such better service change the rule. 

II. When a contractor holds himself not bound to a performance which is sought to 
be required of him, ho will immediately state his objections in writing to the agent 
in charge, who will forward it at once to the Department, with his report thereon, that 
the question may be decided by the proper authority. 

III. Claims for compensation on account of materials or services will not be con¬ 
sidered unless they are founded in some agreement, and when the agreement is claimed 
to have been entered into by an agent for or on behalf of the United States, it must 
be shown that he had authority to make such agreement. 

IV. Verbal agreements between the parties to a written contract, made before or at 
the time of execution of the contract, are in general inadmissible to vary its terms or 
affect its construction, the rule being that all such verbal agreements are to be con¬ 
sidered as merged in the written instrument. Written contracts must, therefore, be 
held to express the intention of the parties at the time of contracting, and their plain 
and reasonable construction cannot be diminished or enlarged by verbal testimony in 
explanation of such intention. Neither can an implied promise exist with reference 
to any subject-matter that is embraced iu an express agreement. 

Sec. 26 (1) The superintendent’s attention is particularly called to 
sections 3733 and 5503 of the Eevised Statutes, which prohibit in¬ 
curring any liability in excess of the amount of appropriation. 

(2) In connection with the above, the superintendent is advised 
that upon his making application to the Supervising Architect, at any 
time, he will be furnished with a statement of the condition of the ap¬ 
propriation for the building, and, in such case, the superintendent must 
carefully examine such statement, check it by the records of his office, 
and, should he find any error, or that any liability exists which is not 
included therein, he must immediately bring the matter to the attention 
of the Supervising Architect. 


43 


3 The superintendent will find the following formula useful in mat¬ 
ters of comparing accounts and should apply the same from time to 
time: 

To superintendent’s amount of vouchers cer- ] f To total payments by disbursing agent. 

tined— l 1 

Add paid by disbursing agent for site. > To equal< Add vouchers unpaid. 

Add paid disbursing agent’s commissions. | Add vouchers included in superintendent’s 

j (. account and paid at Department. 

To total payments by disbursing agent— 1 ( 

Add repayments to Treasury. \ To equal < Total remitted to disbursing agent. 

Add balance on hand. ) ( 

Sec. 27. The superintendent and all persons employed under him are 
hereby absolutely prohibited from having any interest, direct or indirect, 
in any contract for the supply of materials or labor, or in the hire of any 
vessel, vehicle, or team, or in any moneyed account whatsoever, in con¬ 
nection‘with the work on the building. 

Sec. 28. The superintendent must not make advances of his personal 
funds to contractors, employes, or other public creditors, on account of 
material supplied, services rendered, or work done in connection with the 
building, such advances being hereby peremptorily prohibited under any 
circumstances, and such action will be considered as sufficient ground 
for removal from office. 

Sec. 29. The superintendent must bear in mind, in matters of adver¬ 
tising for proposals, that the law (section 3828 of the Kevised Statutes) 
permits advertising only after authorization by the Secretary, and no 
expenditure on this account can be made until such written authority 
is received. 

Sec. 30. (1) The superintendent must carefully note that (in accord¬ 
ance with section 3709 of the Eevised Statutes) for all supplies of 
material and labor required for work on the building, competitive pro¬ 
posals must be invited, by public advertisement, in all cases where “the 
public exigencies do not require the immediate delivery of the articles, 
or performance of the service; ” and in all cases where “ immediate de¬ 
livery or performance is required by the public exigency, the article or 
service required may be procured by open purchase or contract,” only 
by the superintendent’s presenting such cases of exigency for immediate 
delivery or performance to, and receiving written authority from, this 
Department to invite proposals by circular letter or purchase directly 
from a specified party. 

(2) When authority is given for inviting proposals by advertisement, 
or circular letter, and proposals are obtained thereunder, the superin¬ 
tendent must open them at the hour named in the invitation therefor, 
in the presence of the disbursing agent, or (in case of his inability to 
be present) some other bonded officer of the Government, and such of 
the parties who submitted proposals as may desire to be present (see 
section 3710 of the Eevised Statutes), and mark the bids with his ini¬ 
tials and have the Government officers present do the same, and for¬ 
ward them to the Supervising Architect, with a synopsis of the bids, 


44 


signed by him and the Government officers present, in a letter giving 
his opinion and recommendations in relation thereto, and such informa¬ 
tion as he may deem of value in regard to the standing and responsi¬ 
bility of the various bidders. Copies of all pafiers must be retained for 
the files of the superintendent’s office. 

(3) Where a modification of the preceding paragraph is made to per¬ 
mit the superintendent to accept the proposal of the lowest respon¬ 
sible bidder he must transmit (in the manner explained in paragraph 
2 of this section), with a copy of his letter of acceptance, all proposals^ 
received, to the Supervising Architect for approval of the action. 

(4) In all cases where the Department deems it necessary, bidders 
will be required to deposit with their bids certified checks as security 
for strict compliance with the terms of their proposals, should they be 
accepted. The amount of said checks will be determined by the Super¬ 
vising Architect, and they must be drawn “to the order of the Secre¬ 
tary of the Treasury,” and when received by the superintendent must 
be forwarded to the Supervising Architect with the bids. Such checks 
are subject to forfeiture, but that question and the matter of their re¬ 
turn will be attended to by the Department. 

(5) Upon the acceptance of any bid the Department will determine 
whether a formal contract or the execution of a formal bond will be re¬ 
quired. If contract or bond is required, the check will be returned 
after the approval of such instrument; and if neither contract nor bond 
is required the certified check will be retained until the satisfactory 
completion of the work. 

(6) When requesting authority to make an expenditure for any item 
of service, workmanship, or supplies, the superintendent must in every 
instance accompany his request with an estimate of cost. 

Sec. 31. The superintendent must carefully and fully inform himself 
as to the provision of all contracts and see that all work is executed in 
strict accordance with their terms. He must note the time within which 
each x>iece of work is to be completed, either as a whole or in part, as 
may be i)rovided by the contract, and insist upon having each contract 
completed within the time stipulated. In case it should appear that 
work covered by contract (or any portion of such work) is not likely to 
be completed within the time stipulated, the superintendent must re¬ 
port that fact at once to the Supervising Architect, with an explicit 
statement as to all facts bearing on the case, showing whether or not 
the Government is in any way responsible therefor. He must pursue 
this course in regard to each contract, in order that the eight days’ 
legal notice of default may be i)romptly served in case the Department 
determines to take possession of the work, and all Government interest 
may be fully protected. 

In the event of failure to complete work within the time specified, 
the superintendent must keep a careful record of date of default, the 
causes of delay, and also an account cf all expense incurred by the Gov- 


45 


ernment on account of such failure, and report the same, with date of 
completion, after default, to the Supervising Architect, so that a proper 
charge may be made against the contractor at final settlement. The 
superintendent’s failure to comply with the above instructions may 
prevent the Department from enforcing its legal rights, and he will be 
held to a strict accountability for any such neglect. 

Sec. 32. The superintendent must give special attention to the fol¬ 
lowing directions in regard to the i)reparation of official papers and rec. 
ords: (1) “Estimate of funds;” (2) “Vouchers for purchases;” (3) 
“ Pay-rolls; ” (4) “Abstract of vouchers certified; ” (5) “ Daily reports; ’ 
and (6) “Monthly reports;” and to the keeping of (1) “Register of let-> 
ters received;” (2) “ Register of letters sent; ” (3) “Requisition book;’’ 
(4) “Time book;” (5) “Voucher book;” (6) “Material book;” and (7) 
‘ Journal.” 

Sec. 33. (1) The superintendent, not later than the first day of the 
month for which the funds are required, must place in the hands of the 
disbursing agent for transmittal to the Supervising Architect an “ esti¬ 
mate of funds,” prepared on “ Form No. 1, Supervising Architect’s 
Office.” 

(2) If it should appear during any month that the disbursing agent 
has a sufficient balance of funds to meet the proposed expenditures 
during the mouth, the superintendent must not allow that fact to pre¬ 
vent the preparation of the “estimate of funds” for such month, and 
ts transmittal to the Supervising A rchitect, as this paper is intended to 
heep the Department fully advised as to the work contemplated to be 
done on the building during the period indicated, but a remittance being 
made thereon must not be construed as carrying any authority for any 
expenditures. 

(3) The superintendent must specify in the “estimate of funds’ 
each month the items of work for which funds are required, under 
the five heads, viz: (1) “Workmanship;” (2) “Materials;” (3) “Ma¬ 
chinery;” (4) “Contingencies;” and (5) “Designation.” Under “Work¬ 
manship” must be specified the classes of labor, and the number oi 
persons of each class intended to be employed, the rates of wages 
to be paid, and the amount of funds required to pay the same. Under 
“ Materials ” must be specified the classes of materials intended to be 
purchased for the building, the quantity of each class, and the prices per 
unit of quantities intended to be paid therefor. Under “ Machinery ” 
must be specified the tools, machinery, and materials intended to be 
used in the manufacture of tools or machinery, such as derricks, tools, 
office furniture, &c. Under “ Contingencies ” must be entered the sal¬ 
aries of the superintendent, and each person employed on the “ contin¬ 
gent force,” stationery, &c. Under “ Designation of parts of the work 
to which it is proposed to apply workmanship and materials ” must be 
entered, opposite each item, the particular branch of the work to which 
the material and workmanship are to be applied, and in making such 


4G 


entries general terms, such as masonry, carpentry, &c., without stating 
particular application, must be avoided; and if authorized by letter or 
under contract or proposal the date of such letter, contract, or proposal 
must be cited. 

In cases where an item is included in an ‘‘estimate of funds” for 
any given month, and where during said month no certificate in pay¬ 
ment for such item is made, the item should be included in subsequent 
“ Estimates of funds,” unless the item of expenditure has been deemed 
unnecessary after first submitted, in which event the item is not to be 
renewed. 

The following sample will further indicate the practical manner of 
preparing this paper, both in regard to work done by the day, and 
under contract or proposal; 


[Treasury Department, Supervising Arohiteot’s Office—Form 1. J 

Estimate of funds required for the service of United States court-house, <fc., at Washington, D. G., during the month of April, 1866. 


47 


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48 


Sec. 34. (!•) The superintendent must certify ull vouchers for present¬ 
ation to the disbursing agent for payment on account of work or serv¬ 
ices in connection with the building. In preparing and certifying each 
voucher he must refer to sections 35 to 43, inclusive, of these instruc¬ 
tions, and be strictly governed by the regulation therein prescribed. 

(2) The superintendent must issue vouchers (in the manner prescribed 
by sections 35 to 43) on or before the end of the month during which 
the items are ordered and received.* 

Sec. 35. (1) On ‘‘Form 2 A, Supervising Architect’s Office,” will be 
prepared vouchers in payment for labor and material supplied for the 
building, in accordance with the following sample vouchers: 

For labor and material purchased in open market: 


No. 22. 

[Supervising Arcliitect’s Office—Form 2 A.] 

The United States to A. L. Johnson Dr., on account of the appropriation for the United 
- States court-house, cfc., Washington, D. C. 


Date. 

Designation. 

Application. 

Amount. 

Dolls. 

Cts. 

1886 





April 11. 

To 25 bbls. Rosendale cement, at $1.25. 

Purchased in open marbet, under 
authority dated March 29, 1886. 

Additional ba.sement piers. 

31 

25 


I certify that the articles above enumerated have been received and the services 
performed ; that they were necessary for, and have been, or will be, applied to the 
construction of the United States court-house, &c., Washington, D. C. ; and that the 
prices paid were just and reasonable. 

April 14, 1886. 

N. BLANK, 

Superintendent. 

Received, at Washington, D. C., this 19th day of April, 1886, from D. Williams, 
disbursing agent, the sum of thirty-one and dollars, in full payment of the above 
account. 

131.25. 

(Signed in duplicate.) A. L. JOHNSON. 

Paid by check on the Treasurer. United States, No. 157, dated April 19, 1886. 













(2) In full payment for labor and material supplied under proposal: 

t 

No. 73. 

« 

[Supervising Architect’s Office—Form 2 A.] 

The United States to Smith, Brown ^ Co. Dr., on acnount of the appropriation for the 
United States post-office, 4'c., Brooklyn, N. Y. 


Bate. 

Designation. 

Application. 

Amount. 

Dolls. 

Cts. 

1886. 

Feb. 18 

For labor and material supplied under 
proposal accepted February 10,1886. 

For the steps at main entrance to 
building. 

540 

00 


Payment authorized February 16, 1886. 





I certify that the articles above enumerated have been received and the services 
performed; that they were necessary for, and have been or will be applied to, the 
construction of the United States post-office, &c., Brooklyn, N. Y.; and that the prices 
paid were just and reasonable. 

February 18, 1886. 

RICHARD ROLLINS, 

Superintendent. 

Received, at Brooklyn, N. Y., this 19th day of February, 1886, from John Smith, 
disbursing agent, the sum of five hundred and forty dollars, in full payment of 
the above account. 

$540. 

(Signed in duplicate.) SMITH, BROWN & CO. 

Paid bj’ check on Brooklyn National Bank, No. 478, dated February 19, 1886. 

(3) In payment on account for labor and material supplied under a 
lump sum proposal or contract: 


No. 31. 


[Supervising Architect’s Office—Form 2 A.] 

The United /States to John Doe Dr., on account of the appropriation for the United States 

court-house, ^c., Washington, D. C. 





Amount. 

Date. 

Designation. 

Application. 




Dolls. 

Cts. 

1886. 

Apr. 29 

To amount of contract dated Febru¬ 
ary 27, 1886. 

For brick-masonry of basement and 

area walls and piers. 

Less value of work not completed .... 

8,490 
2, 738 

00 

84 




5,751 

66 



Less 10 per cent, retainee — $575 16 
Less payment made. 2,385 78 

2, 960 

94 




2, 790 

72 


10438 P B -4 





























50 


1 certify that tlie articlesabove enumerated have been received and the services per¬ 
formed; that they were necessary for, and have been or will be applied to, the con¬ 
struction of the United States court-house, &c., Washington, D. C.; and that the 
prices paid were just and reasonable. 

April 29, 1886. 

N. BLANK, 
Superintendent. 

Received, Washington, D. C., this 30th day of April, 1886, from D. Williams, dis¬ 
bursing agent, the sum of two thousand seven hundred and ninety and 1 ^ 0 % 
in full payment of the above account. 

$2,790. 7 k 

(Signed in duplicate.) JOHN DOE. 

Paid by check on the Treasurer United States, No. 166, dated April 30, 1886. 

(4) In final payment under a lump-sum proposal or contract: 

No. 93. 

[Supervising Architect’s Oflfice—Form 2 A.] 


The United States to John Doe Dr., on account of the appropriation for the United States 

court-house, <^ c., Washington, D. C. 





Amount. 

Date. 

Designation. 

Application. 




1 

- 

Dolls. 

Cts. 

1886. 





May 16 

To amount of contract dated Febru- 

For brick-masonry of basement and 



ary 27,1886. 

area walls and piers. 

Less payment in Mar.,’86. .$2, 385 78 
“ “ “ Apr., 2,790 72 

8,490 

00 





“ May, 2,474 50 

7, 651 

00 



Final payment auth’z’d May 23, ’86.... 

849 

00 


I certify that the articles above enumerated have been received and the services 
performed; that they were necessary for, and have been or will be applied to, the 
construction of the United States court-house, &.C., Washington, D. C.; and that the 
prices paid were just and reasonable. 

May 25, 1886. 

N. BLANK, 
Superintendent. 

Received, Washington, D. C., this 27th day of May, 1886, from D. Williams, dis¬ 
bursing agent, the sum of eight hundred and forty-ninedollars, in full payment of 
the above account. 

$849.00. 

(Signed in duplicate.) JOHN DOE. 

Paid by check on the Treasurer United States, No. 193, dated May 27th, 1886. 


















•61 


(5) In payment on account under jiroposal or contract for labor and 
material supplied at schedule rates: 

No. 


[Supervising Architect’s Office—Form 2 A.] 

The United States to Walker Allen Dr., on account of the appropriation for the United 
States custom-house and post-office. Buffalo, N. T. 


Date. 

Designation. 

Application. 

Amount. 




Dolls. 

Cts. 

1885. 

Oct. 31 

For brick, lime, and cement furnished 
under proposal dated September 
24, 1885 : 

33,958 brick, at $12 per M. 

Brick-masonry basement partition 
' walls: 

407 

50 


16 bbls. lime, at $1.05 per bbl. 


16 

80 


80 bbls. cement, at $1.24 per bbl. 


99 

20 






Dess 10 per cent, retained_ 

523 

52 

50 

35 


• 





471 

15 


I certify that the articles above enumerated have been received and the services 
performed ; that they were necessary for, and have been»or will be applied to, the 
construction of the United States custom-house and post-oflSce, Buffalo, N. Y.; and 
that the prices paid were just and reasonable. 

October 31, 1885. RICHARD THOMPSON, 

Superintendent. 

Received, Buffalo, N. Y.,this 4th day of November, 1885, from William W^illiamsoii, 
disbursing agent, the sum of four hundred seventy-one and dollars, in full pay¬ 
ment of the above account. 

(Signed in duplicate.) WALKER & ALLEN. 

$471.15. 

Paid by check on National Bank, Buffalo, No. 127, dated November 4, 1885. 

(G) In final payment under proposal or contract for labor and ma¬ 
terial supplied at schedule rates: 


No. 59. 


fjiipervising Architect’s Office—Form 2 A.] 

The United States to Walker Allen Dr., on account of the appropriation for the United 


States custom-house and post-office, Buffalo, N. Y. 


Date. 


1886. 
Jau. 21 


Designation. 

Application. 

To brick, lime and cement supplied 
under proposal dated Sept. 24, 
18h5. 

l^riplr pp.r AT. . ... 

Brick-masomy, first-story walls and 
basement partition-walls. 

72bhl‘* lime atSfil . 0.5 per bbl ...__ 





Less payment in Oct., 1885.. $47115 
“ “ *• Dec., 1885.. 1,036 89 

“ “ “ Jan., 1886.. 1,107 00 

Final payment auth’z’d Jan’y 25, 
1886. 



Amount. 


Dolls. Cts. 


2,520 

00 

75 

60 

310 

00 

2, 905 

60 

2,615 

04 

290 

56 


V 









































52 


1 certify that the articles above eiiumero ted have been received and the services per¬ 
formed ; that they were necessary for, and have been or will be applied to, the con¬ 
struction of the United States custom-house and post-office, Buffalo, N. Y.; and that 
the prices paid were just and reasonable. 

January 31,1886. 

RICHARD THOMPSON, 

Superintendent. 

Received, Buffalo, N. Y., this 1st day of February, 1836, from William Williamson, 
disbursing agent, the sum of two hundred and ninety and ,^ 0 % dollars, in full payment 
of the above account. 

$290.56. 

(Signed in duplicate.) WALKER & ALLEN. 

Paid by check on National Bank, Buffalo, No. 1050, dated February —, 1886. 

(7) In payment for extra labor and material supplied in connec¬ 
tion with proposal or contract : 


No. 85. 


[Supervising Architect’s Office—Form 2 A.] 

The United States to Brown Williams Dr., on account of. the appropriation for the 
United States post-office, cfc., Brooklyn, A/. Y. 


Date. 

Designation. 

1885. 

For extra labor and material sup¬ 
plied in connection with contract 
dated July 10, 1885: 

3 hours’ labor, at37|<;. 

Aug. 10 

Sept. 1 

30 feet 3-iuch pine, at 16c. 

Oct. 9 

4 hours’ labor, at 37Jc. 

Oct. 9 

6 feet pine, at 16c. 


Application. 

Amount. 

Dolls. 

Cts. 

For joiner’s work and wood flooring: 



Bath-t ub in basement. 

1 

12 

ii (i i( 

4 

80 

Fitting sink in garret. 

ii ii ii 

1 

50 

0 

96 

Auth’z’d by Dept, letter, Aug. 1, 



1885. 

8 

38 


I certify that the articles above enumerated have been received and the services iier- 
formed ; that they were necessary for, and have been or will be applied to, the con¬ 
struction of the post-office, &c., Brooklyn, N. Y.; and that the prices paid were just 
and reasonable. 

November 1, 1885. ‘ 

RICHARD ROE, 

Superintendent. 

Received, Brooklyn, N. Y., this 2d day of November, 1885, from John Smith, dis¬ 
bursing agent, the sum of eight and dollars, in full payment of the above account. 

$8.38. 

(Signed in duplicate.) BROWN &. WILLIAMS. 

Paid by check on National Bank, Brooklyn, No. 784, dated November 2, 1885. 

Sec. 36. (1) On ‘‘Form 3, Supervising Architect’s Office,” will be 
prepared monthly or semi-monthly a voucher in paj^ment for the serv¬ 
ices of all persons employed directly by the Government upon the 
























53 


building, the names to be entered thereon by classes, the contingent 
force to be placed first, in the order of their rank. 

(2) Care should be taken to have the names of the employes cor¬ 
rectly entered on the roll, so that the signatures of the parties re¬ 
ceipting will conform strictly thereto. 

(3) In case the payee cannot write, his signature should be made 
by mark properly attested. 

(4) If a mechanic or laborer is credited on the voucher with extra 

time, reference must be made thereto on the voucher in the column for 
remarks. ^ 

(5) If more than one sheet of this form is used, they should be fas¬ 
tened together at the upper left-hand corner. The footing of the first 
sheet should be carried forward to the top of the second sheet, the 
second to the third, and so on, and each should be certified by the 
superintendent. 

(G) In case of superintendent’s or clerk’s absence being caused by 
sickness, personal and physician’s certificates (in accordance with Sec. 
21, Pars. 2 and 3) must be attached to voucher. 

See followkig sample: 


[Treasury Department, Office of the Supervising Architect, Form 3 .] 


54 


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I certify that the services charged in the above roll were actually performed, and necessary to the construction of the United States court¬ 
house, &c., Washington, D. C.j and that the compensations paid were just and reasonable. 

April 30, 1886. BLANK, 

Superintendeni. 













































































(7) The ‘‘Time-book” will furnish the data for the pi-eparation of the 
“Pay-rolls of mechanics and laborers.” 

Sec. 37. On ‘-Form 0 A, Supervising- Architect’s OflQ.ce,” will be pre¬ 
pared vouchers for traveling expenses. The voucher must show the 
items in detail, and the date of each expenditure, supported by i ecei[)Ted 
bills therefor, when practicable, and by an affidavit as provided in the 
form, and accompanied by a copy of letter authorizing the ex[)enditure. 
Before the presentation of these vouchers to the disbursing agent for 
payment, they must be forwarded to the Supervising Architect for ap¬ 
proval. The notary’s fee may be included in the amount of the 
voucher. 

[Supervising Architect’s Office—Form 6 A.] 
appropriation: court-house, post-office, etc., ERIE, pa. 

The United States to John Munroe, Dr. 


Date. 


Amount. 

1886. 
March 8 
to 

March 16 

For expenses incurred for transportation of self and baggage in traveling from 
Erie, Pa., to Washington, D. C,, and returning, per annexed statement and 
vouchers ......_......._____...___.....___...__ 

$66 50 


Authorized by letter of March 5, 1886. 

* 


John Munroe, being duly sworn, deposes and says that the foregoing account for 
actual necessary expenses is just and true in all respects; that the services stated have 
been actually rendered under the order hereto annexed; that the expenses as charged 
were actually incurred and paid at the dates specified; that the distances as charged 
have been actually and necessarily traveled; and that no part of the travel has been 
under any/ree pass on any railway, steamboat, or other conveyance. 

JOHN MUNROE. 

Sworn and subscribed before me this 17th day of March, A. D. 1886. 

[SEAL.] JOHN DAVIS, 

Notary Public. 

I certify that the services mentioned in the above account have been performed; 
that they were necessary and proper, and that the prices paid were just and rea¬ 
sonable. 

JOHN MUNROE, 

Superintendint. 

Received at Erie, Pa., this 27th day of March, 1886, from Richard H. Arbuckle, 
disbursing agent, the sum of sixty-six -Mr dollars, in full payment of the above ac¬ 
count. 

$66.50. 


(Signed in duplicate.) 


JOHN MUNROE. 












56 


Date. 

Itemized statement of actual and necessary expenses. 

Amounts. 

188( 

Mar. 

5. 

8 

T?.a,ilrn!n1 fn.rft Thrift to Wa.shingtOTi..-. 

$16 50 
2 00 

Mar, 

8 

Rlftfipiticr-rnT fVirft .. ......____ 

Mar. 

9 

Breakfast Tocts.: dinner, 75 cts.; supper, 75 cts..... 

2 25 

Mar. 

15 

Hotel-bill in Washington, hereto attached.... 

24 00 

Mar, 

15 

Bus fare . 

50 

Mar. 

15 

Bailioad faro Wfl.shington to Krifi..... 

16 50 

Mar. 

15 

Sleeping-care fare. 

2 00 

Mar. 

16 

Breakfast, 75 cts,; dinner, 75 cts.; supper, 75 cts.. 

2 25 

Mar, 

17 

Affidavit....*...... 

50 





66 50 


Sec. 38. Vouchers for advertising must be prepared at the Depart¬ 
ment on ‘‘ Form 33, Division of Stationery, Printing, and Blanks, ” and 
after being approved are forwarded to the superintendent for certifi¬ 
cate and delivery to the public creditor for presentation to the disburs¬ 
ing agent of the building for payment. 

Sec. 39. (1) In the preparation of vouchers for purchases made in 
in open market, the following instructions must be strictly observed: 

The date of the purchase, the labor and quantity of material furnished, 
and the rate per unit of quantity charged therefor, must be given, and 
reference should be made on the voucher to the letter of authority under 
which the purchase is made. 

(2) A voucher in favor of a transfer company for freight and 
drayage must have the receipted bill of the railrpad company for the 
freight attached thereto. 

Sec. 40. Before certifying to voucher in final payment under a con¬ 
tract or proposal, the superintendent must report to the Supervising 
Architect's Office the comijletion of the work called for, accompanied 
by a statement of account showing the value of work furnished and the 
payments, in detail, made on account thereof. If the work called for 
is not completed within the time specified, in the contract or proposal 
the superintendent must call attention to any reports which he may 
have made, and make any further necessary statement as to all of the. 
facts in regard to the delay, in order that the cause of delay may be 
fully understood by the Supervising Architect and reported to the Sec¬ 
retary of the Treasury for his action as to exacting or waiving tlie 
penalty provided. 

Sec. 41. (1) An itemized statement of the extra work done in con¬ 
nection with a contract or jiroposal must also be forwarded to the 
Supervising Architect for approv^al before vouchers are certified there¬ 
for, and in no case will extra work be paid for upon a voucher with 
contract items. 

(2) In no case must any voucher include items pertaining to two sep¬ 
arate contracts or proposals. 

Sec. 12. ^^o articles or materials belonging to the Government can 
be given or allowed in part payment for any supplies or work. (See 
Sec. 3618 of theKevised Statutes.) 
















57 


Sec. 43. (1) Youcliers must be made in the name of the person, firm, 
or corporation furnishing supplies or rendering service, and the re¬ 
ceipt or signature should strictly correspond therewith. Those drawn 
in favor of a firm should be receipted by a member of the firm, in the 
firm’s name, and if he adds thereto his own name, ^‘of the firm” should 
follow. If the payee cannot write, the signature should be made by 
mark, properly attested. 

(2) Vouchers must not be made in the name of the superintendent 
except in cases where it is unavoidable, and then subvouchers must be 
attached. 

(3) Superintendents must place on the face of the voucher, at the 
top, the number of the voucher. 

(4) The space on the back is intended for the disbursing agent’s num¬ 
ber, who uses a new series each month, beginning with No. 1, and so 
on consecutively in the order in which payments are made, 

(5) The superintendent must give the date of his certificate to the 
voucher on a line with his signature. 

(G) In issuing vouchers for office rent, procuring photographic views, 
auctioneers’ commissions, services of civil engineer, transportation of 
machinery, &c., “Form2a, Office Supervising Architect,” must be used. 
(See sample of voucher in Sec. 35.) 

Sec. 44. (1) The superintendent must have prepared on the last day 
of each month, on “Form No. 8, Office Supervising Architect,” an 
“Abstract of vouchers” certified by him during each month, which 
must enumerate all vouchers issued during the month, and all deduc¬ 
tions therefrom on account of retained percentage, and for labor sup¬ 
plied by the Government j and when the vouchers have been issued in 
part payment of a contract, or accepted proposal, he must distinc,tly 
specify the particular contract or accepted proposal , and when the 
vouchers have been issued for extra work in connection with a contract 
or accepted proposal, he must refer to the date of the Department letter 
of authorization therefor, and the date of the particular contract or 
accepted proposal, in connection with which the extras were authorized 
and supplied, and when the voucher is for purchase in open market he 
must refer to the date of the Department letter of authorization of the 
same, and must forward the abstract promptly, not later than the fii st 
of the month succeeding that for which the abstract is prepared, in 
accordance with the method shown by the following sample; 


58 


[Supervising Architect’s Office.—Form 8.] 

MONTHLY REPORTS OF SUPERINTENDENTS OF CONSTRUCTION TO THE SUPERVISING 

ARCHITECT. 

Absiractof vouchers certified by N. Blank, superintendent, on account of the appropriations 
for the court-house, t^c., at Washington, D. C., during the month of April, 1886 . 


O CJ 

o'S 


19 

20 
21 
22 

23 

24 

25 

26 
27 


28 

29 

30 

31 

32 


Nature of purchase or expenditure. 


Oil for office-lamps (authorized by Department letter 
April 11, 1886). 

Lamps for office (authorized by Department letter 
March 25, 1886). 

Coal for office (authorized by Department letter 
April 10, 1886). 

Cement for extra piers, basement (authorized by 
Department letter April 3, 1886). 

Sand for extra piers, basement (authorized by De¬ 
partment letter Apiil 3, 1886). 

Brick for extra piers, basement (authorized by De¬ 
partment letter April 3, 1886). 

Case for office drawings (authorized by Department 
letter April 6, 1886). 

Freight on derrick from Philadelphia (authorized by 
Department letter April 9, 1886). 

Advertising proposals, brick and iron work, super¬ 
structure (authorized by Department letter April 
9, 1886). 

..do.1. 

.do. 


Pay-roll... 

Basement walls and piers, brickwork (contract, Feb¬ 
ruary 27, 1886). 

Less retained percentage. 


Basement partitions, brickwork, extra (authorized 
by Department letter Mareh 29, 1886), 

Less retained percentage. 


To whom due or of whom 
purchased. 


J. B, Miller. 

S. M. Brooks. 

J. V. Edwards... 

A. L. Johnson. 

S. E. Jones. 

“Washington Brick Co. 
N, E. Brown. 

B. and P. R, R. Co. 

Daily Post Co. 


Evening Star Co. 

American Architect and 
Building News. 

For April. 

John Doe.$3,100 80 


310 08 


John Doe . 149 35 

.. 14 93 


Amount. 


Dolls. 


Cts. 


3 

11 
81 

12 
115 

12 

27 

18 


18 

18 

419 


2,790 

134 

3,612 


50 

00 

00 

25 

00 

50 

00 

35 

75 


75 

75 

00 


72 

42 

99 


iN. BI.ANK, 

Superintendent. 


(2) The siiperiritendent must each mouth compare his account of 
vouchers certified with the disbursing agent’s account of vouchers paid, 
and if any discrepancies are found to exist they should be corrected at 
once, and corrected abstract forwarded to the Supervising Architect. 

Sec. 45. The superintendent must keep a “ letter-press-copy book,” 
and have a copy of each official communication made therein, and have 
it indexed in the ordinary mode of indexing—the name of the party to 
whom the letter is addressed entered under the letter of the index cor¬ 
responding to the first letter of the party’s surname, and opposite the 
party’s name the number of the page on which is copied the letter ad¬ 
dressed to him. 

Sec. 46. The superintendent must keep a “Eegister of letters sent” 
from his office, in the following manner: First, the date of letters; second, 
the number of Letter-press-copy book,” and numbers of the pages of 
same containing copies of the official letters written by him ; third, the 
pames of the parties to whom the letters are addressed, entered under 




































59 


first letters of surnames of parties to whom addressed ; fourth, the 
briefs of the contents of the letters, as shown by the following sam[)le: 

Letters sent from office superintendent United States court-house, 4-c., Washing ton, 1). C. 


Date of letter. 

No. of press- 
books. 

Page. 

To- 

Subject. 

Jan’y 11,1886.. 

1 

1 

Supervising Architect.. 

Acknowledging appointment as 
superintendent. 

“ 14,1886.. 

1 

2 


Returning oflieial bond. 

“ 29,1886.. 

1 

3 

.do . 

Returning oan ot office. 

“ 31,1886.. 

1 

4 

.do. 

Acknowledging excavation and lo¬ 
cation, plans, &c. 


Sec. 47. The superintendent must keep a liegister of letters received ” 
by him in connection with the building under his charge, in the follow¬ 
ing manner, viz: First, dates of letters ; second, dates of receipt of let¬ 
ters ; third', the names entered under first letters of surnames of parties 
from whom the letters are received; fourth, the briefs of the contents 
of the letters received, as shown by the following sample; 

Letters received at office superintendent United States court-house, ^’c., Washington, D. C. 


Date of letter. 

Date of receipt. 

Prom— 

Subject. 

Jan’y 10,1886.... 

Jan’y 11,1886... 

Supervising Architect_ 

Enclosing appointment of Superin¬ 
tendent Blank, with official bond. 

“ 16,1886.... 

“ 17,1886... 

.do. 

Stating approval of official bond. 

“ 28,1886.... 

“ 29,1886... 

.do. 

Assigning superintendent to duty, 
and enclosing oath of office. 

'• 29,1886.... 

“ 31,1886..'. 

.do.. 

Forwarding excavation and location 
plans. 


Sec. 48. The superintendent must keep a ‘‘Time-book,’^ in the fol 
lowing manner, showing monthly: First, the number, commencinjr 
with No. 1; second, the names of the emploja^s ; third, the occui)atious; 
fourth, each day^s attendance or absence; fifth, rates of pay; sixth, 
the total time of service rendered ; seventh, the amounts due; eighth 
(if necessary), remarks as to whether absence has been caused by sick¬ 
ness, discharges, misconduct, &c., and use P to indicate attendance, A 
to indicate absence, S to indicate Sundays, D to indicate discontinuance 
of service, as shown by the following sample: 






























[Only for employes directly engaged by the Government.] 

Time-book, United States court-house, Washington, D. C., for the month of April, 1886 . 


60 


'2 

C5 

a 


c % 

M .fl 
«.2 
■«'q 

C 

— 4-» ^ 

c3 c 


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a .2 © ® 
^ « 

3 *-^3 E 

’ss ^ CS ^ 
pti Ph X 


o 

bl 

a> 

.ia 

u 

P 

o 

> 

>5 

.£= 

3 

A- 


•^anomy 

00 tO! 

00 08 

1 

o o o o o o o 

O O lO lO kO lO O 

o t> 

^ 

o 

o 







1 ^ 

•A'np jad ejuji 

$6 00 

4 00 

o o o o o o o 

ic lO kO kO lO kO 

CM CO CO CO f-J i-H 



•bAbq; 

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CO CM 

O kC kO kO kO kO kT^ 
CO 



CO 1 • • . 


o 

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Ai A 

A : : 






OS 

AA 

; : 






00 

(M 

AA 

: : 






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25 

S 

A *3^ 

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pH 

AAA 



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CM 

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A A A A A A Ph 



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AA 

A . 






3 «3 

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A : 







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A : 






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AA 

A : 






CM 

AA 

A : 






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A ; 






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4 





Name. 

N. Blank, superintendent , 
.T Pnat plp.rt: _ 

1 Paul Brown, watchman.... 

E. M. Lee, bricklayer. 

George R. White, hricklay< 

d • 

J • 

i ^ 9 
a £ 
i 

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a'« 

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5 

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3 

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rHC^ a0'^i<5<pi>oops 


This book will furnish full data for the preparation of pay-rolls. 




































































































6*1 


Sec. 49. The superintendent must keep a “Requisition book,” in the 
following manner: Showing, first, the names of the parties to whom the 
requisitions are issued; second, the articles ordered under contracts, 
accepted proposals, or in open market (the requisitions should be sent 
to the vendors and be returned, with invoice of the vendors for the 
article ordered attached thereto, before the articles are accepted); third, 
on the stubs of the requisitions must be entered the dates on which the 
requisitions are made, the articles ordered, the names of the parties 
upon whom the requisitions are drawn, the date on which the articles 
are received, the cost of the articles ordered, and the dates and numbers 
and amount of the vouchers issued in payment for same, as shown by 
the following sample: 


No. 22. 

No. 22. Office of the U. S. Court-House, &c., 

Apbil 10, 1886. 

Washington^ D. 0., Apr-U 10, i886. 

A. L. Johnson. 

A. L. Johnson 

Twenty-five barrels of Rosen- 

Will furnish the following, and render hill therewith, attaching this 
requisition thereto: Twenty-five barrels of Rosendale cement. 

(lale cement. 

Received and accepted April 
11, 1886, at $1.25 per barrel. 

Voucher No. 22, certified for 
payment April 14, 1886. 

$31.25. 

N. BLANK, 

Superintendent. 


Sec. 50. The superintendent must keep a “Voucher-book,” which 
must be a letter-press-copy book, in which he must have letter-press 
copies taken of all of the originals of vouchers issued by him, and must 
be indexed in the manner explained in Sec. 45 of these instructions. 

Sec. 51. (1) The Superintendent must keep a “ Material book,” for 
all material for day’s work only; whether purchased in open market, 
under accepted proposal, or formal contract, in the following manner, 
viz: Open an account in ledger form for each class of materials pur¬ 
chased and consumed, using the left hand pages for receipts or debits, 
and the right-hand pages for consumption or credits, as shown by the 
following sample: 





62 

■ Material hook, U. S. court-house, tfc., Washington^. D. C. 


Materials purchased. 

Materials consumed. 

1 

Description. 

Total 

quantity. 

Unit of 
quantity 
cost. 

Total 

cost. 

Description. 

Total 

quantity. 

Unit of 
quantity ! 
cost, j 

Total 

cost. 

Measure. 

Measure. 

Measure. 

Measure. 


Bricks, April, 1886... 

16iM.. 

M. 

$7 00 

$115 50 

Bricks, April, 1886.. 

15 M.... 

M. 

$7 00 

$105 00 

Cement, April, 1886.. 

25 bbls.. 

Bhl. 

1 25 

31 25 

Cement, April, 1886. 

22i bbls. 

Bbl. 

1 25 

28 13 

“ May, &c 

Coal, March, 1886.... 
“ April, &.C. 

Oil, March, 1886...... 

•• April, (fee. 

Sand, April, 1886- 

2 tons... 
2 “ ... 

4 galls... 
4 “ ... 

10 0 yds. 

Ton. 

5 50 

5 50 
Gall. 

12i 

12% 

O.yd. 

1 20 

11 00 
11 00 

50 

50 

12 00 

Coal, March. 1886... 

‘ ‘ April, &c. 

Oil, March, 1886. 

“ April, &c. 

Sand, April, 1886.... 

2 tons... 
i “ .. 

4 galls.. 
1 “ .. 

7Jc yds. 

Ton. •> 
5 50 

5 50 
Gall. 
12i 
12i 
0. yd. 

1 20 

11 00 

2 75 

50 

12i 

9 00 

And soon in regard 
to each class of ma¬ 
terial as classified 
on page 24 of 
“Monthly report,” 
Form 8. 









Note.—A separate account, on a separate-page, must be opened for each class of material purchased 
and consumed. 

Note. —The above formula shows only the “ lifaterials purchased” and “Materials consumed,” and 
by deducting the latter from the former will be ascertained the “Materials on hand,” for entry on the 
“ Monthly return of materials,” &c. (page 24 of “ Monthly report,” Form 8). 

(2) The superintendent will find that by keeping the accounts in 
the “ Material-book ” in the manner shown above, and closing the same 
at the end of each month, the quantities, the costs per unit of quanti¬ 
ties, and the aggregate values of the various classes of materials re¬ 
maining on hand will be found at the end of each month, and thus 
readily furnish the necessary data for entries on the ‘‘ Monthly return 
of materials,” which form part of the Monthly reports” required to be 
transmitted to the Supervising Architect. 

(3) The superintendent must-exercise care in the manner of keeping 
accounts in the “Material-book,” particularly in cases where the same 
class of material (as lumber, cement, lime, brick, &c.) is purchased at 
difierent prices or supplied under different accepted proposals or formal 
contracts, and in such instances determine whether it is more convenient 
and advisable to subdivide the accounts. 

Sec. 52. (1) The superintendent ynust keep a journal, which must 
be divided and subdivided to correspond with the monthly reports. 
Form No. 8, Office Supervising Architect (hereinafter explained), and 
in which a sufficient number of pages must be reserved for each divis¬ 
ion and subdivision for recording all accounts, whether under contract 
or day’s work ; and when a contract or proposal is for a lump sum, he 
must fix a per unit of quantity basis for entry, and payment on account. 


































63 


(2) If no specific quantity or sum is stated in a contract or proposal, 
an approximate estimate must be made of the total quantity or cost of 
the work or material to be supplied thereunder. 

(3) Any extras ordered in connection with a contract must be treated 
separately, immediately following the contract account. 

(4) The manner of keeping the journal is shown by tbe following 
samples, which are arranged on the basis of day’s work, and work sup¬ 
plied under contract or proposals, respectively: 

Journal account of labor and materials expended for day-work for TJ. S. court-house, 4'C., 

Washington, D. C. 


Labor expended. 


Material expended. 


Bricklayers. 

Laborers. 

Brick, $7 
per M. 

Cement, 
$1.25 per 
barrel. 

Sand, $2.20 
per cubic 1 
yard. | 

hIp 

Total amount 
of product. 

Date. 

09 

P 

6 

a 

"cS 

;> 

CO 

© 

n 

t> 

a 


oS 

a 

M 


00 

•o 

CS 

o 

3 

a 

o 


April 21,1886 . 

“ 22 “ 

“ 23 “ 

24 “ 

“ 26 “ 

&c. 

3 

3 

3 

3 

3 

$10 50 
10 50 
10 50 
10 50 
10 50 

1 3 
! 3 
! 3 

1 3 

3 

$4 50 

4 50 

4 50 

4 50 

4 50 

2^ 

2| 

3 

$24 50 
17 50 
19 60 
22 40 
21 00 

54 

34 

H 

4t 

44 

$6 874 

4 37 

5 25 

6 00 

5 62 

ll 

U 

!| 

14 

$2 10 

1 50 

1 68 

1 92 

1 80 


14.45 M., say. 

1 

15 

52 50 

j 15 122 50 
! ! 

15 

105 00 

224 

28 12 . 

U 

9 00 

!=.$217 12 

i 


Amount expended prior to this month 
Total to date.i. 






























64 




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10438 P B 












































































































66 

(6) This book must be indexed to facilitate easy references to the 
various accounts. 

(7) The superintendent will find that by keeping the “Journal” in 
the manner shown above, each month’s record of the subdivisions of 
the work under his charge will follow in regular order, as a suflicient 
number of pages are provided for the purpose- He must apply the same 
principle as above explained to the various branches of the work, and 
in the same manner must keep a record of “ Machinery.” He must keep 
a record of the “contingencies,” as follows, viz: (1) column for labor 
expended ^ (2) a column for salary of superintendent; (3) a column for 
salary of clerk; (4) a column for traveling expenses, &c.; (5) a column 
for expense of photograx)hs, &c.; in all of which the expenditures made 
in each account, any month, must be entered. 

(8) The superintendent will find that by keeping the “Journal” 
correctly in the manner explained, the “ Monthly Eeport” can be pre¬ 
pared with little or no difficulty, as the “ Journal ” will furnish full data 
therefor. 

Sec. 53. (1) The superintendent must have a “Daily report,”i)repared 
each day (by his foreman^ if any) in cases of work authorized to be 
done by the daj^, or under proposal, or contract, and submitted to him 
at the close of each day, or on the morning of the day following that 
for which it is made, in the following manner, viz: Show (1) the quan¬ 
tity, kind, and cost of materials used; (2) the total cost of material 
used; (3) the application of materials and labor; (4) the per diem com¬ 
pensation and time of service of workmen; (5) the cost of labor; (0) the 
total cost of materials and labor, as shown by the following example: 


TREASURY DEPARTMENT, OFFICE OF SUPERVISING ARCHITECT. 


67 




sS 

o 


o 

St 

o 

s: 

00 

C 

00 

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ft 

00 

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p 

00 

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oo 


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■w 

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ft 

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(* No foreman employed.) 











































































































68 


(2) The “Daily report’^ will furnish the data for entries in “Material- 
book” and “Journal,” and when the “Daily report” covers work done 
by the day, and work done under contract or proposal, such indications 
should be clearly made thereon as will facijitate entries on the books 
referred to. 

Sec. 54. (1) The superintendent must make a “Monthly report” (on 
Form 8, Office of the Supervising Architect), each month, during active 
building operations, and transmit it as soon as possible, not later than 
the fifth day of the month succeeding that for which it is prepared. 
The “Monthly report” is intended, first, to furnish a detailed state¬ 
ment of each month’s operations; second, a detailed statement of the 
aggregate of all expenditures on each branch of the work from the 
commencement of the work to the last day of the month for which the 
report is rendered; third, the total of all expenditures from the com¬ 
mencement of the work to the last day of the month for which the re¬ 
port is rendered; fourth, a record of each transaction, and condition of 
each account, in connection with the work; fifth, a record of all mate¬ 
rial and labor consumed and on hand; and sixth, a record of all ma¬ 
chinery worn out in construction of the building and on hand, and the 
cost of each item, including repairs to machinery. 

(2) The “ Monthly report” form is divided and subdivided into the 
different branches and grades of all work on a building, and where 
they will not apply proper headings must be supplied (space having 
been provided for such contingency), and under the proper division 
must be entered in accordance with the requirements of the printed 
headings of the several columns, the per unit of quantity cost, total 
gross cost, and name of contractor, with date of contract, or, if done 
by the day, the date of letter of authorization. 

(3) The “Journal” (as explained in Sec. 42, Par. 8), should furnish all 
necessary data for the preparation of the “ Monthly report;” in the com¬ 
pilation of which “ Monthly report” the following requirements should 
be carefully studied to insure accuracy and correctness. 

(4) In expressing measures, abbreviations shown on “ Monthly re¬ 
port” form must be adopted. 

(5) Entry in detail of the gross cost of each item of material, labor, 
or workmanship (irrespective of any retained percentages or non-pay¬ 
ments on account thereof), whether under contract or proposal, pur¬ 
chased in open market, or by the day, supplied during each month, 
must be made under the proper printed division, in accordance with 
the requirements of the printed headings of the several columns on the 
left-hand half of pages from 2 to 21. 

(6) Only such pages of the “Monthly report” form must be used as 
may be found necessary. It will be observed that page 22 is without 
any printed divisions, which is explained by the fact that this page is 
intended to provide for any branch of work on a building for which pro’ 


69 

vision is not made by any of the printed divisions of the several pages 
of the “■ Monthly report” form. 

(7) After entry has been made as explained in Par. 5, the total of 
items on the left-hand sides of the several pages of each division must 
then be added to the aggregate of items of the same division during 
previous months on the right-hand sides of the several pages from 2 to 
21, in accordance with the requirements of the printed headings of tin* 
several columns, so as to show the aggregate quantity, and aggregate 
cost, of each branch of the work from the commencement of building 
operations to the date of report. 

(8) The column of ‘^Remarks” is intended to apply to either the left 

or right-hand side of the several pages of the ‘‘ Monthly report,” and 
in the column named must be written each month opposite each item 
of entry day’s work by authority of Department letter dated (what¬ 
soever the date may be), or ‘‘Under contract v/ith-(giving name 

of contractor), dated-” (whatsoever the date may be). 

(9) The column showing “Aggregate” cost in the left-hand side and 
right-hand side of page 2 must then be footed, and the total of each 
carried to the top of the same columns of the next page, and so on in 
regard to each page of the “ Monthly report” form that may be used ; 
thus showing by the footing of the left-hand side of page 21 the total 
cost of all work during the month, and by the footing of the right-hand 
side of page 21 the total cost of all work from its beginning to the date 
of report. 

(10) On page 23, called “ Monthly inventory of tools and machin 
ery,” must be entered, in proper classification, all items of tools and 
machinery, and repairs thereto (which includes all items purchased, or 
manufactured, not properly invested in or chargeable to any one branch 
of the work, such as office, office furniture, tools, derricks, sheds, and 
office, &c., which are likely to remain on hand at the completion of th(^ 
work). The footing of page 23 must equal the aggregate amount shown 
opposite “ Machinery” on the right-hand side of page 20. 

(11) The cost of all labor and material in erecting or removing 
any scaffolding must be charged to the work, if done by the day, and 
not to “Machinery;” and, if in connection with contract or proposal 
work, will be attended to by the contractor, and, therefore, ,will not enter 
into consideration. 

(12) The cost of each item of tools and machinery must pass in 
detail through the left-hand side of the “Monthly report” under the divis. 
ion “ Machinery,” on page 20, only during the month that it is purchased 
or manufactured, and must thereafter be added in the right-hand side to 
the aggregate cost of tools and machinery and repairs thereto previously 
purchased or manufactured and reported. Such items in the left-hand 
side are then enumerated, in proper classification, in the “Monthly in 
ventory of tools and machinery,” page 23, in which engines and' der¬ 
ricks must be referred to by number. 




70 


(13) On the ‘‘Monthly return of materials, &c.,” page 24, must 
be entered, in accordance with the requirements of the printed headings 
of the several columns, only such materials as are supplied for days’ 
work, such materials consumed, and such materials on hand. 

(14) On the reverse of page 24 must be written a concise state¬ 
ment of the progress of work during the month for which the monthly 
report is made, and the condition of the work at that date, and giving 
the number, in proper classification of the employes engaged on the 
building. 

(15) On the left hand side of page 1 must be entered, in accord¬ 
ance with the requirements of the printed headings of the several col¬ 
umns, in numerical order, commencing with 1, the gross amount of each 
voucher certified by the superintendent, whether for labor, material, 
machinery, or on account of a contract, proposal, contingencies, pay¬ 
rolls, &c., and a deduction made in each case of the amount of retained 
percentage (if any), thus showing the net or actual amount of each 
voucher issued. The left-hand side of page 1 must then be footed, and 
the total will show the total net or actual amount certified, which must be 
carried forward to the next month’s report, and so on each month. 

(16) Any voucher which the superintendent may be directed to cer¬ 
tify an account of any appropriation, other than that for the con¬ 
struction of the building, such as “ Repairs and preservation,” “Vaults, 
safes, and locks,” “ Heating, hoisting, and ventilating apparatus for 
public buildings,” must not be taken up on the report, but must be 
returned to the Department for payment and treated independently of 
construction matters. 

(17) A “Contract sheet” must be attached to page 1 of the 
“ Monthly report,” which must be prepared in accordance with the 
printed headings of the several columns and embrace all items of formal 
contracts or accepted proposals, and the column headed “ Retained per¬ 
centages” must be footed. 

(18) As explained in Sec. 52, Par. 2, in connection with the “Jour¬ 
nal,” when no specific quantity or sum is stated in a contract or proposal, 
an approximate estimate must be made of the total quantity or cost of 
the work to be supplied thereunder, and must be stated on the “ Con 
tract sheet.” . 

(19) When a contract or proposal is for a lump sum, a per unit of 
quantity cost must be fixed (as explained by Sec. 52, Par. 2, in connec¬ 
tion with the journal), and must be stated on the “ Contract sheet.” 

(20) In computing the cost of the various branches of the work 
under contract, proposal, or by the day, the full cost of material and 
labor will in all cases be used, without reference to non-payments or re¬ 
tained percentages on account of the same. 

(21) In case of contracts, the full contract price of the work done, 
without deduction of retained percentages, if any, with the estimated 
quantities, and the approximate rate per unit of quantity for which pay- 


71 


meiits are made on account, must be shown in the body of the report, 
under the division of work to which the contract relates. 

122) When a branch uf the work is completed, it must be carried 
from the right-hand side of the page on which it appears to the right- 
hand side of page 1, in accordance with the requirement of the printed 
divisions and headings of the several columns. This must be done in 
regard to each branch of the work, so that when the building is com¬ 
pleted the right-hand side of page 1 will be the final report, and show 
the total cost of each branch of the work, and the total cost of all work 
on the building. When branches of the work have been entirely com¬ 
pleted and their aggregate costs carried to the right-hand side of page 1, 
opposite the proper division, as above explained, they must be dropped 
from the body of future reports; and when such transfers have been 
made the column Total cost” of the right-hand side of page 1 must 
be footed, and the aggregate carried forward to the next page of the 
report, so that the cost of the branches of work so completed and trans¬ 
ferred will still enter into the total cost of work to date of report. 

(23) The report must be balanced or i)roven correct in some con¬ 
venient place on page 1, by adding to the total cost of work done to 
date (per footing of page 21) the total cost of materials on hand (per 
footing of page 24), and comparing the total of these two amounts with 
the total of the net, or actual, amount of vouchers certified to date (per 
footing of left-hand side of page 1), increased by the amount of retained 
percentage (per footing of Retained percentage ” column of ‘^Contract 
sheet”), and the amount of Disbursing agent’s commissions (per entry 
on right hand side of page 21, opposite the printed division ‘‘ Disbursing 
agent’s commissions”), as follows: 

Proof. 

Total cost of work to date, per footing of page 21. $ . 

Total cost of material on hand, per footing of page 24. 

^ I. 

Total net amount certificates, per footing of page 1 . |. 

Total amount of retained percentage, “ Contract sheet’’. 

Total of disbursing agent’s commission, per page 21. 


(24) The amount of commission retained any month by the dis¬ 
bursing agent on moneys disbursed by him on account of the building, 
must be ascertained by the superintendent for entry on his “Journal,” 
and in his “ Monthly report,” from the disbursing agent’s “Account cur¬ 
rent,” or “Abstract of disbursements” (copies of which papers must be 
furnished each month by that officer to the superintendent). 

(25) When items of expenditures, relate to more than one branch 
of the work, such as for advertising, freight, &c.,tliey should be charged, 
not to any one branch of the work, but in proper proportion to the branches 
of the work for which the expenditures were made. 

















72 


(2G) To ‘‘Oontiiigeucies ” on page 21 must be charged only such 
items as cannot be invested in, or charged to, any particular branch of 
the work (until the final completion of the building, when they must be 
charged in proper proportion to the various branches of the work), such 
as “ Contingent force,” stationery, traveling expenses, photographs, rent 
of office, &c. 

(27) When tools and machinery have been worn out and rendered 
worthless the superintendent mast make application to the Supervising 
Architect to make disposition of the same, and, in the event of receiving 
authority to do so, he must debit the cost of such tools and machinery, 
in proper proportion, to the several branches of the work on which they 
were used, and drop them from the “ Inventory of tools and machinery,” 
page 23, and credit their cost against the aggregate cost of “ Machinery,” 
as shown on page 20 of the report for the month in which such author¬ 
ity is given, explaining the transfer of entries therefor, and giving date 
of letter of authority therefor, so as to explain in all subsequent reports 
the entries in preceding reports. 

(28) Should any such machinery or tools be authorized to be sold, 
the gross proceeds of such sales must be deposited in the manner ex- 
idained by section 16. 

(29) Should the superintendent be directed by the Supervising Arch¬ 
itect to ship any machinery or tools to another building, he should 
debit the cost of the same, in proper proportion, to the several branches 
on which they were used, credit their cost against the aggregate cost of 
“ Machinery ” as shown on page 20 of the report, and make a note of 
their disposition, stating date of letter of authority for the action on 
the ‘‘Monthly inventory of tools and machinery,^’ page 23, for the 
month in which the authority was given, and in all subsequent reports; 
and in such cases have the machinery and tools properly prepared for 
shipment, plainly marked to the superintendent of the building to which 
they are ordered, ship the same by freight, notify by letter the super¬ 
intendent of date of shipment, and send all bills for handling, boxing, 
drayage, freight, &c., to the superintendent to whom they are shipped 
(as sub-vouchers of vouchers, which he will certify for presentation to 
the disbursing agent for payment from the appropriation for the build¬ 
ing under his charge), with a schedule of the articles for his receipt, 
and return for transmittal to the Supervising Architect, with a letter 
stating his action in obedience to the directions referred to. 

(30) Should the superintendent of a building receive machinery or 
tools from another building, he must take them up on his “ Inventory 
of tools and machinery ” for the month when they are received, and 
make a note thereon, and on all subsequent reports, explaining their 
manner of acquisition, and certify vouchers for handling, boxing, dray¬ 
age, freight, &c., for presentation to, and payment by the disbursing 
agent from the ai)proi)riation for the building, and receipt therefor to 
the superintendent of the building from which shipped. In such cases 


73 


the cost of (leliveriug the tools aud machinery (paid in accordance with 
Sec. 53, Par. G) must be entered on the left-hand side, page liO, uuder 
“ Machinery,” and added to the amount previously ex[)ended for tools 
and machinery in the right-hand side of same page, and carried to the' 
inventory of tools and machinery as freight, but no other cost of such 
tools aud machinery must be taken up on the “Inventory of tools and 
machinery.” 

(31) All extras authorized under a contract must be exi)licitly stated 
as extras uuder a contract by stating the name of contractor, extras, 
aud date of authority, and must be entered separately on the “Contract 
sheet,” and carried separatel^du the body of the report uuder the proper 
division, in the manner already explained. 

(32) The following sample will show, practically, the method in which 
the “ Monthly report” must be prepared : 

[Treasury Department, office of the Supervising Architect. Form Xo. 8. “Contract sheet.”] 

Amounts due or to become due under existing coutracts orprojwsah for labor or maUrials for 
the United States courthouse, c^x., at Washington, D. C. 


Nam© of con¬ 
tractor. 

Chaiacterof work 

1 or material. 

1 

j 

Quantity em¬ 
braced in con¬ 
tract. 

a 

P 
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£ 

Total amount of j 

contract. j 

1 Payments by 
vouchers. 

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5 .J 

s § 

Amount due. 

i 

John Doe. 

Basement a n <1 
area walls and 

595,789 brick.. 

1 

.$14 25 

$8,490 00 

$5,176 50 

None . 

$575 IG 

$3,313 50 

“ Extra . 

piers. 

Easement parti- 
lion-walls. 

47,000 

14 50 

681 50 

134 42 

None . 

1 

1 

14 93 

I 

590 09 

547 08 


April 30, 188a 


N. BLANK, 
Superintendent. 


























[Treasury Department, Office of the Supervising Architect. Form 8. Sheet 1.) 


74 




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[Treasury Departm* nt, Office of the Supervising Architect. Form 8. Sheet 23.J 

Monthly inventory of tools and machinery belonging to the United States Government, for the use of United States court-house, ^’C., erecting at Washing¬ 
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[Treasury Department, Oflice of the Supervising Architect. Form 8. Sheet 24.] 


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88 

[Reverse of sheet 24.] 


United States Court-House, &c., 

Washington, D. C., April 30, 1886. 

To the Supervising Architect, 

Treasury Department: 

Sir: The whole nnuiberof persons employed on this work during the past month 
was nine (9), at the following rates of compensation, viz: 

1 superintendent, at $6.00 per day, Sundays included, 30 days. $180 00 

1 clerk, “ 4.00 “ “ excepted, 26 days. 104 00 

1 watchman, “ 2.00 “ “ included, 30 days. 60 00 

3 bricklayers, 3.50 “ 5 days each, 15 days. 52 50 

3 laborers, “ 1.50 “ 15 days. 22 50 

Total per pay-roll voucher No. 30. 419 00 

During April, John Doe, contractor, laid 195,250 brick in basement and area walls, 
22,350 brick in basement piers, and 10,300 brick in partition-walls, and the extra base¬ 
ment piers required have been constructed by day’s work, and all construction opera¬ 
tions have, considering the inclement weather, progressed satisfactorily. 

The contractor for basement brickwork will increase his working force and probably 
complete his contract and extra under same about May 15, and the building will then 
be in readiness for work on the superstructure. 

Proposals for iron beams, girders, &c., aud brickwork for superstructure have been 
invited by public advertisement, received, opened, and forwarded to the Departmeii t 
for action. 

Respectfully, yours, R. BLANK, 

Superintendent. 


Sec. 55. (1) The superintendent must ke^^p this book of general instruc¬ 
tions always at hand, and (to prevent unnecessary correspondence 
and delay in connection with the work under his charge) in each in. 
stance, before addressing letters to the Supervising Architect, or any 
person connected with the work, or taking action in regard to any mat¬ 
ter of accounts or records of his office, refer to it, and ascertain whetlier 
the subject under his consideration is covered by the instructions and 
explanations herein contained, and, if so, comply therewith. 

(2) The superintendent will be furnished with full information upon 
any question which may arise during the prosecution of the work under 
his charge, and which is not covered herein, upon application to the 
Supervising Architect. 

(3) It must be borne in mind that in many matters qiertaining to 
the construction of a building the action of the Supervising Architect 
will be largely guided by the recommendations of the superintendent, 
and, as the superintendent will beheld to strict accountability therefor, 
he must exercise the greatest care in making each recommendation. 

M. E. BELL. 

• Supervising Architect. 

Approved; 

C. S. FAIRCHILD, 

Acting Secretary of the Treasury. 








89 


Sec. 56. The superintendent of repairs and assistant superintendents 
of repairs of public buildings must be governed by the above instruc¬ 
tions in the discharge of their duties, where applicable thereto. 

M. E. BELL, 
Supervising Architect, 

Approved: 

C. S. FAIECHILD, 

Acting Secretary of the Treasury, 




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■ ' ‘A 




INSTRUCTIONS TO CUSTODIANS OF PUBLIC BUILDINGS. 


Treasury Department, 
Washington, D. G., March 30, 1885. 

Sir: The Government building of which you are custodian is under 
your charge and subject to your general supervision as the agent of 
this Department. 

ENGINEERS, FIREMEN, AND JANITORS, UNDER THE CUSTODIAN’S EX¬ 
CLUSIVE DIRECTION. 

Sec. 2. (1) The engineer, firemen, and janitors are under your exclusive 
direction, and you will be responsible to the Department for their eflS- 
ciency. 

(2) Any incompetency, unfitness, or inefficiency on the part of such 
employes will be reported at once, with your recommendations. 

(3) Should you at any time be of the opiilion ibat the proper care of 
the building requires an increase in the number of janitors or firemen, 
or that the force can be reduced, your views thereon should be submit¬ 
ted to the Department without delay. 

(4) Unless there is a State law (as in New York) or city ordinance 
governing engineers, you will see that the engineer of a steam apparatus 
has qualified before the nearest United States local in*spector of steam- 
vessels, if within convenient reach ; otherwise, a satisfactory certificate 
from two responsible and practical engineers is sufficient. 

(5) Should it be necessary to keep fires burning all night in order to 
preserve a proper temperature during the winter season, your report 
thereon will be duly submitted, with recommendations as to the addi¬ 
tional force of firemen that may be required. 

(6) A report must be submitted annually, before cold weather sets 
in, as to the condition of the heating apparatus ; and if any repairs are 
necessary, competitive bids in detail therefor should also be transmit¬ 
ted. 

INSTRUCTIONS TO ENGINEERS AND FIREMEN. 

Sec. 3. A mounted copy of the printed “Instructions to engineers and 
firemen ” in charge of heating apparatus in public buildings, issued by 
this Department on July 10, 1884, will be placed in a conspicuous posi- 



tion in the engine-room, and yon will direct the engineer to observe a 
strict compliance therewith in running the apparatus. The instructions 
will be found on page —. 

HEATING APPARATUS, ENGINES, PU3IPS, AND ELEVATORS. 

Sec. 4. (1) Whenever required, or whenever it is considered necessary, 
the engineer will be instructed to })repare answers to any or all of the 
following questions, to be submitted by yon to the Department: 

(2) State the iminber of steam-boilers used for beating, the length and diameter Df 
each, the number and diameter of tubes, and the usual steani-pressure. 

(3) Give similar information regarding steam-boilers used for power. 

(4) Give similar information (except as to pressure) regarding hot-water boilers. 

(5) Are the power boilers used for electric lighting, elevator-winding engines, eleva¬ 
tor-pumps, water-supply pumps, or for other })urposes ? 

(6) State the area of grate-surface, the hind of fuel used, the quantity consumed 
per annum, and the produen of ashes for each ton of coal used. 

(7) Give the size of smoke chimney for boilers. 

(8) Have the boilers been tested to a hydrostatic pressure in accordance with De¬ 
partment regulations prescribed by the Board of Supervising Inspectors of Steam Ves¬ 
sels? If so, what was the safe or working pressure allowed ? 

(9) Is the a])paratu8 supplied with boiler-cleaners and feed-wattir heaters, and are 
the boilers now in use of ample capacity and strength to economically and safely per¬ 
form the service required ? 

(10) State the number and kind of steam-engines used, and for what purpose; if 
they perform service in a satisfactory manner, and if not, the reason therefor. 

(11) State the number and kind of elevators in use and the condition of each. 

(12) State the number, kind, and size of steam-pumps in use, and for what purpose. 
How fast are they run to properly yierform theservices required ? What is the maxi¬ 
mum quantity of water requii ed to bo pumped per minute by each ? \Vhat are the re¬ 
spective diameters of steam and water cylinders, and the length of stroke of piston ? 
Is any pump required to run at such a rapid rate of speed as to cause thumping ? ^ 

(13) If any of the machinery herein referred to does not run smoothly, economically, 
and satisfactorily, or is unequal to the work required, please state what defects exist, 
and the proper remedy that should be applied. 

* The following information is given relative to proportions of pumps for elevators : 

The pumps should bo so proportioned that the maximum quantity of water required 
can be delivered at a piston speed of pump of but 80 feet per minute, and in no in¬ 
stance should the pipe from pump to Tipper tank be less than one-half the area of 
pump. The column of water can then be moved at a speed within the limit of good 
practice. Below will be found displacement in gallons per foot of piston in pumps 
from 4 to 12 inches in diameter: 


Diameter of pumps. 


4 inches. 

5 inches. 
Cinches. 

7 inches 

8 inches. 

9 inches 

10 inches 

11 inches. 

12 inches 


Gallons 
per foot of 
piston. 


. 65 
1.00 
1.46 
2. 00 
2. 61 
.S. 30 
4. 00 
4. 93 
5.87 


At 80 
feet of pis¬ 
ton speed. 


52. 00 
80. 00 
116. 8i‘ 
160. 00 
208. 8' 
264. 00 
320. ((> 
396. 40 
469. 60 




















93 


DUTIES OF JANITORS. 

Sec. 5. (1) The rooms, halls, stairs, vestibules, lobbies, corridors, pas¬ 
sageways, water-closets, and cellar are to be kept neat and clean, and 
such measures should be taken as may be necessary to x^rotect the walls 
and wood-work from defacement, and x>revent all nuisances about the 
buildings and grounds. 

(2) The labor incident to cleaning the several portions of the build¬ 
ing, whitewashing, taking up and laying carpets, and putting up and 
taking down awnings will be performed by the janitor and his assist¬ 
ants. 

(3) Janitors must be directed to give special attention to economy in 
the use of gas, and to promptly extinguish all lights not required for 
the proper transaction of official business. 

(4) Expenditures for labor that is required of and should be per¬ 
formed by your employes must not be incurred except under the written 
authority of this Department, and such special and excei)tional au¬ 
thority will not be granted unless for reasons that are entirely satisfac¬ 
tory to the Department. 

(5) Janitors will not be permitted to act as messengers without spe¬ 
cial authority from this Department. 

NECESSARY REPAIRS TO BE REPORTED. 

Sec. 6. (1) The Department must be promptly notified whenever it is 
necessary to make any repairs to the buildings, fixtures, approaches, or 
fences j an estimate of the cost of the work, or competitive bids there¬ 
for, to accompany yoi>r recommendations. 

(2) As the sanitary condition of the building is of great importance, 
a careful inspection, from time to time, of the plumbing-work is indis¬ 
pensable, and if defects exist they must be reported at once. 

(3) Proposals for putting up storm-doors, when such work cannot be 
performed by the employes, should be submitted before the approach 
of cold weather. 

(4) When proposals are submitted for repairs to roof, the material— 
slate, tin, cox)per, &c.—of which it is composed, should be stated j and 
for repairs to water-closets, the kind or make should be specified. 

(5) When [proposals are submitted for replacing expensive plate-glass, 
the Department should be informed whether the breakage occurred 
through carelessness or unavoidable accident. 

ONLY CUSTODIANS TO INCUR EXPENDITURES. 

Sec. 7. All officials occupying rooms in the building or buildings in youi 
custody must be notified that they are prohibited from incurring any 
expenditures payable from any of the annual appropriations, viz; 

Repairs and preservation of public buildings. 

Repairs and preservation of marine hospitals. 


Heating, hoisting, and ventilating apparatus for public buildings. 

Vaults, safes, and locks for public buildings. 

Furniture and repairs of furniture for public buildings. 

Fuel, light, water, and miscellaneous items for public buildings. 

Pay of assistant custodians and janitors. 

All correspondence relative to items of work or supplies chargeable 
to the above-named appropriations must be conducted by or through 
you.* 

AUTHORITY MUST BE OBTAINED BEFORE INCURRING EXPENDITURES. 

Sec. 8 . (I) You must not incur any expenditures payable from the 
annual appropriations named in the preceding section except under 
the written authority of this Department, and expenditures incurred 
without previous authority will not be approved or paid by the De¬ 
partment, you becoming personally responsible for such unauthorized 
expenditures 5 but in case of— 

Break in gas fixtures, heating or hoisting apparatus, or lock at entrance-door; 

Leak in roof, or serious defect in plumbing, or damage to the building of a similar 
character requiring prompt action— 

you are authorized to cause the necessary repairs to be made without 
delay, and immediately report your action to the Department for ap¬ 
proval, forwarding at the same time vouchers in duplicate for the ex¬ 
pense incurred, together with an explanation of the necessity for the 
work. 

( 2 ) Tbe requirements of the foregoing paragraph must be strictly 
observed in order to avoid any violation of section 3679, Kevised Stat¬ 
utes. 

(3) When an amount authorized for any specific purpose proves to be 
insufficient, the Department should be so advised before any additional 
expense is incurred, and authority obtained therefor before vouchers 
are submitted. 

ESTIMATES. 

Sec. 9. (1) Estimates of expense payable from each of the several ap^ 
propriations should be submitted in detail; each article, the quantity 
required, and the cost thereof to be stated specifically. 

( 2 ) Caie must be taken not to include in one estimate items payable 
from different appropriations. 

(3) No estimates should be transmitted to the Department in antici 
pation of repairs to be made in the future when the necessity may 
arise. 

* lu case a anperintcnclent of repairs is stationed at a Government building, or at a 
city where there are several Government buildings, all alterations and repairs thereto 
will be madeby him, under the direction of the Snpervisiug Architect, who will issue 
instructions for the execution of the work and mode of preparing vouchers in pay¬ 
ment therefor. The vouchers will be submitted through the custodian to the De¬ 
partment. 

The custodian will be simultaneously advised of the instructions given the super¬ 
intendent of repairs, 




95 


(4) EstiiuatCvS should be accompanied by statements sliowin" the 
necessity for the proposed expenditures. 

(5) Estimates for trucks, towels, toilet soap, letter-presses, &c., for 
the use of officials other than those under this Department will not be 
considered. 

(6) Estimates, especially for repairs, must be as accurate as possible, 
and not mere guesses. If there is a doubt as to the amount involved, 
tlie approximate cost should be ascertained by proper inquiry. 

(7) To avoid delay where the work is of an urgent character, competi¬ 
tive bids therefor, instead of estimates, should be submitted. 

SPECIFICATIONS. 

Sec. 10. (1) Specifications for repairs and other work for the building 
or buildings in 3 ^our custody should be carefully prepared wheneyer re¬ 
quired. 

(2} Specifications should explicitly state in detail all the work re¬ 
quired, and so arranged, if necessary, that each item of the several 
classes of work can be bid for separately. 

(3) Si)ecifications should also state that the work must be performed 
in accordance with the drawings, if any j 

(4) That all materials to be used in the execution of the work must 
be of the very best quality of their respective kinds (samples to be sub¬ 
mitted with bids, if deemed necessary) j 

(5) That the work must be performed in the best manner possible, 
and to your entire satisfaction ; 

(6) That the bidder must state the time in which he proposes to com 
plete the work 

(7) That the successful bidder will not be permitted to make any 
changes in the work, or omit the execution of any portion thereof, un¬ 
less approved by the Department, the amount to be allowed or deducted 
therefor to be previously agreed upon ; 

(8) That (in certain cases where it is deemed uece*ssary) the bidder 
must guarantee his work for a specified and reasonable time; 

(9) That the Government reserves the right to reject any or all bids 
or parts of bids, or to waive defects, if it be deemed in its interest to 
do so; 

(10) That bids must be inclosed in sealed envelopes, propi'rly indorsed 
and addressed. 

(11) For specifications of furniture see page —. 

COMPETITIVE BIDS SHOULD BE OBTAUNED. 

Sec. ll. As a proposal from only one person is unsatisfactory to the De¬ 
partment, for obvious reasons, competitive bids should be obtained fo - 
supplies, materials, or work required. Even when proposals are invited 
under advertisement, a sufficient number of persons engaged in the busi¬ 
ness should be notified by circular-letter, so as to insure the reception 


96 

of as inauy bids as possible, thereby ^nviiig the Government the benefit 
of an active competition. 

PROPOSALS. 

Sec. 12. (1) Proposals must not include work or supplies payable from 
different appropriations. 

(2) Proposals must not provide for articles or materials belonging 
to the Government to be given or allowed the bidder in part payment. 
(See Section XVI.) 

(3) Proposals must be in detail by items, if the character of the work 
will permit. 

(4) Proposals must state definite amounts, and not a price per foot, 
yard, &c. (except when it is required), as actual measurements should 
be made by the bidders before submitting proposals. 

(5) Copies of specification (and blank forms of proposals, if any are 
required) should be furnished all bidders, to enable them to submit pro¬ 
posals for the same work, so that comparison can be made. 

(6) When proposals are invited under advertisemenl:, they are to be 
opened, at a certain hour on a specified day, in the presence of three 
Government ofihcials and the bidders who may be in attendance. The 
same formality should be observed when bids are invited by circular- 
letter only. 

(7) After the bids are opened they should be scheduled and for¬ 
warded as soon as practicable to tiie Department, with a letter giving 
your views and recommendations. It is necessary that the standing of 
the lowest bidder be ascertained, and whether he has the requisite 
facilities for the proper execution of the work; If the lowest bidder is 
found to be irresponsible, the next lowest bid should be considered. If 
all the bids are deemed excessive, they should be forwarded, with a 
recommendation that they be rejected. 

t (8) Copies of original proposals should be retained for the files of your 
office. 

(9) Copies of your letters accepting proi)Osals, after authority has been 
given, must be forwarded to the Department as soon as practicable. 

ADVERTISEMENTS AND CIRCULAR-LETTERS: 

Sec. 13. (1) The written authority of the Secretary of the Treasury 
must first be obtained before inserting advertisements in newspapers, 
as required by section 3828, Revised Statutes. 

(2) The following is a sample form of advertisement usually author¬ 
ized : 

Ofp’ice of Custodian Custom-House, 

Georgetown, D. C., October 10 , 1884 . 

Sealed proposals will be received at this office until 12 in. on the 2r)th day of Octo¬ 
ber, 1884, for [alterations and repairs, painting, or whatever the work may be], re¬ 
quired for this building, in accordance with specifications, copy of which, and any 
additional information, may be had on application at this office, where drawings (if 
any) may be seen. 


JOHN DOE, Custodian. 


97 


(3) The above serves also for a form of eircnlar letter iuvitiug pro¬ 
posals in cases where advertising can properly be dispensed with. 

BO^DS AND CONTRACTS. 

Sec 14. (1) When authority is given for the acceptance of a proposal 
for work or supplies, and the Department considers that a bond or 
formal contract is necessary, the requisite blank form therefor will be 
furnished, with instructions for your guidance in having it i)roperly ex¬ 
ecuted by the successful bidder and returned to the Department for 
approval. 

(2) No Treasury official or employ^ shall be interested, directly or in¬ 
directly, in any agreement or contract for Government work or supplies, 
under penalty of dismissal. 

(3) “Every officer or agent of the Government who, directly or indirectly, takes, 
receives, or agrees to receive, any money, property, or other valuable consideration 
whatever, from any person for procuring,or aiding to procure, any contract, office or 
place, from the Government or any Department thereof, or from any officer of the 
tTnited States, for any person whatever, or for giving any such contract, office, or 
place to any person whatsoever, and every person who, directly or indirectly, oilers 
or agrees to give, or gives or bestows, any money, property, or other valuable consid¬ 
eration whatever for the procuring or aiding to procure any such contract, office, or 
place, shall be deemed guilty of a misdemeanor, and shall be imprisoned not more 
than two years and lined not more than ten thousand dollars.”—(Section 1781, Revised 
Statutes.) 

LEASES.* 

Sec. 15. (1) No leases of grouuds, buildings, or rooms should be made 
without specific authority from the Department. 

(2) Application for authority to renew leases of rented buildings or 
rooms should be made at least sixty days before date of expiration of 
existing leases. 

(3) Applications for authority to lease or renew leases must be ac¬ 
companied by— 

1st. A list of all rooms and buildings rented or leased in the customs district, show¬ 
ing the purposes and periods for which they are rented and the amount of rent paid; 

‘.id. A statement showing the necessity for leasing the desired premises,* 

3d. I'hat 8:ii<l premises are suitable for the purpose for which they are proposed lo 
1 k^ leased; 

41 h. That 1 he rent charged is the lowest at which suitable premises can be obtained ; 
and 

5th. That the lessor can give a valid lease. 

(4) Department letters authorizing the rental of grounds, buildings, 
or rooms, for certain periods, at specified rates, and naming the appro¬ 
priation to which the expense is chargeable, will also state whether or 
not formal leases will be required. 

(5) When a formal lease is required, the Department will furnish the 
requisite blank forms. 

For the information of custodians who are also collectors or surveyors of customs. 

10438 P B-7 





98 


(6) Each lease should be executed in duplicate, both copies to bo 
transmitted to the Department, and when approved the duplicate wi.l 
be returned, with instructions as to payment of the rent. 

(7) If the lease is not executed by the owner of the i)roperty, duly 
authenticated evidence of the authority of his legal representative must 
be attached to the lease. 

(8) Ko disbursements on account of rent should be made until the 
lease has been approved, unless other and specific instructions have 
been given by the Department. 

SALE OF FURNITURE AND OLD MATERIALS. 

Sec. 16. (1) Ko article of furniture or any material belonging to the 
Government can be given or allowed in part payment for any supplies 
or work.* 

(2) Dei)artment authority must first be obtained for the sale of 
articles and old materials no longer, required by the Government, and 
the gross proceeds must be deposited with the United States Assistant 
Treasurer or the nearest United States depositary to the credit of the 
Treasurer of the United States on account of miscellaneous receipts de¬ 
rived from the sale of condemned property belonging to the Govern¬ 
ment. Duplicate certificates of deposit must be taken, the duplicate to 
be retained by you, and the original to be transmitted to the Depart 
ment, with an account of sales, showing the materials or articles sold, 
the name of the purchaser, the amount received, the amount deposited, 
and the date and initials in upper left-hand corner of Department let¬ 
ter authorizing the sale. 

(3) The expenses of sale, if any shall have been authorized and in¬ 
curred, will be paid by the Department upon receipt of vouchers drawn 
against the appropriation from which the articles or materials sold were 
purchased, if practicable j and if the articles or materials sold were pur¬ 
chased from different appropriations, separate vouchers for the expense 
should be submitted accordingly. 

(4) Moneys derived from— 

Rent of Government property; 

Rent of rooms in Government buildings ; 

Rent of space in Government buildings for telegrapliic and other purposes; 

Rent for advertising space on fences inclosing Government buildings in course of 
construction ; and 

Pro-rata charges for tapping Government sewers for private buildings, 

will be deposited in a similar manner, the specific source of the income 
or revenue in each case to be stated. 

FUEL. 

Sec. 17. Proposals for supplying fuel must be made to include all ex¬ 
pense incident to inspecting, weighing, delivering, and storing. 

* Sections 3617 and 3618, Revised Statutes. 



99 


FURNITURE. 

Sec. 18. (1) Requisitions for desks and tables must state tlie length 
and width tlier(‘ot‘; and for file-cases the height and length must be 
given, with m sk('tch showing the interior fittings desired. 

(2) Keqnisiiions for articles of “special” furniture must be accom¬ 
panied by illustrations giving exact dimensions. 

(3) When proposals are invited for furniiure or repairs thereto, iden¬ 
tical lists should be furnished bidder^, in order that uniform bids may 
be submitted. 

(4) Before obtaining proposals for manufacturing new or repairing 
old furniture, each bidder must be supplied with a copy of the follow¬ 
ing: 

GENERAL SPECIFICATIONS OF FURNITURE. 

Design and size. —All articles of furniture must be made in strict accordance with 
the design, and of the sizes marked thereon. 

Materials. —All of the materials used in the construction must be of the very best 
quality of their respective kinds. 

Luynber. —The lumber used must be well seasoned and thoroughly dried, and free 
from all defects, such as sap, shakes, knots, and of the same kind as that of the other 
furniture in the room for which it is intended. Ail lumber must remain in a drying 
kiln at least three days, or longer if necessary, before being milled. 

Cloth for top of desks and tables must be of the very best quality ()f blue-black 
cloth, glued on over the entire surface. 

Hardiea'>^e. —All drawers and doors (except where rod-fastenings are used) must 
have brass drawer-lock, No. 1611 B of the Corbin Lock Company’s make. 

Bod-fastenings. —Rod-fastenings used, to be Schroeder’s patent combined brass three- 
tumbler lock and rod-fastening. 

Hinges to be extra heavy cast-brass. 

Casters. —All casters to be Martin’s or Yale patent casters, lignumvit® wheels, and 
of the proper size to correspond to the various size casters shown on drawings. 

Marble, where used for tops of furniture, must be seven-eighths inch thick highly 
polished Tennessee marble. 

JExterior wood-work. —All exterior wood-work of furniture and lipping of divisions 
must be of the kind mentioned in proposal. 

Sides and backs of drawers must be of cherry, bottoms of poplar, and guide rails 
and strips of ash. All interiors and casings and framing must be of white pine, un¬ 
less otherwise shown or specified. All turnings to be solid material, not glued up of 
two or more pieces, unless shown on drawing. ' 

All interior divisions, shelves, pigeon-holes, book-racks, 4’C., must be lipped with same 
material as used for exterior. 

Workma' ship. —The workmanship must be of the very best description of cabinet¬ 
work, and not joiner’s work. 

Construction. —All framing must be mortised, tenoned, and glued together in the 
most perfect manner, and with shoulders; the tenons must be H inches in length 
w here possible, and not less than one-third of the thickness of the material. Substi¬ 
tution of dowels for tenons will not be allowed. 

Dovetailing must bo hand-w’ork of the neatest character; machine dovetailing will 
not be accepted. The dovetails should be about 1 inch apart. 

All moldings and ornaments must be well worked, neat, clean, and the former neatly 
mitered. 

All turnings must be sharp, clean, and true to the profile given; all carving must 
be executed in the most artistic manner, and the work in general carried out without 


100 

deviation from the designs or specifications, in a thorough, substantial, and work¬ 
manlike manner. 

Finish .—All the wood-work must he carefully prepared for finishing by sand-paper¬ 
ing and filling with a suitable filler. 

Where white pine is used for backs, the exterior of same must be stained and fin¬ 
ished in two coats of hard oil. All hard wood on exterior must be finished in four 
coats of the best shellac, rubbed down with pumice-stone and oil. 

CARPETS. 

Sec. 19. Eequisitions for carpets must be accompanied by diagrams of 
the floors showing all projections (such as radiators, fire-places, pilas¬ 
ters, and files-cases not movable), and giving the exact measurement 
of space to be covered. 


SAFES AND LOCKS. 

Sec. 20. (1) In making requisition for a safe, you should state for whose 
official use and for what i)articular purpose it is required, whether for 
the safe-keeping of books and papers, or money, or both. 

(2) You should state what kind of a safe is required, whether— 

Fire-proof; fire and burglar proof; 

Fire-proof, with burglar chest; or burglar-proof; 

and in deciding this question you should take into consideration the 
character of your building, whether fire-proof or not. 

(3) A rough sketch must be submitted with your requisition giviug 
the'inside measurement—height, width, depth—of the smallest safe 
that will meet the requirements of the service, and showing the desired 
arrangement of interior fittings. 

(4) The cost of safes, locks, freight, and labor incident to placing in 
position in Government buildings is payable from the appropriation for 
vaults, safes, and locks for public buildings.* 

(5) For information in regard to changing combinations of locks on 
safes, reasons why locks get out of order, &c., see page —. 

VOUCHERS. 

Sec. 21. (1) You will prepare and transmit to this Department for pay¬ 
ment, on blanks furnished for the purpose, vouchers in duplicate, prop- 

* For the guidance of custodians in submitting vouchers for safes, the following 
information is given : 

The contractors furnish safes at stated prices, which include delivery.free on board 
of cars or steamer at the city where manufactured, also the cost of handling and 
drayage from the depot or wharf at the place of destination and delivery at a con. 
venient point on the site of the building, to be designated by the custodian. 

The Government pays the freight between the two cities, also the cost of putting 
safes in position in the buildings. 

The contractors will submit to the custodian vouchers in duplicate for the contract 
prices of safes so delivered, also (as a matter of convenience to the Department) sep¬ 
arate vouchers in duplicate for the cost of freight between the two cities, attaching 
receipted freight-bills as subvouchers. 



101 


erlj' receipted and certified, for ali expenditures authorized, charging 
them to the appropriation specified in the letter of authorization, which 
must he referred to by date on the face of the vouchers. 

(2) Vouchers should be made in the name of the person, firm, or cor¬ 
poration furnishing supplies or rendering service, and the receipt or 
signature should strictly correspond therewith. Those drawn in favor 
of a firm should be receipted by a member of the firm, in the firm’s 
name ; and if he adds thereto his own name, ‘‘of the firm” should fol¬ 
low. If payment is to be made to an attorney, a duly executed power 
of attorney should accompany the voucher j and if to a corporation, 
the voucher should be transmitted with a properly authenticated copy, 
under seal, of the vote or order of the corporation authorizing the 
person signing to make the corporate signature and receive the money. 
If the payee cannot write, the signature should be made by mark, 
properly attested. 

(3) The labor and material supplied, and the rates charged therefor 
per unit of quantity, should be given, unless the work has been per¬ 
formed under verbal or written agreement, in which case that fact 
should be stated on the face of the voucher, and the original agreement, 
if in writing, attached thereto. 

(4) Vouchers should be filled out and receipted in black ink and for¬ 
warded to the Department as soon as possible after the expenditure has 
been incurred, and within the proper fiscal year, or as soon thereafter 
as may be practicable. 

(5) Each voucher should be drawn against a single, specific appro¬ 
priation ; and as each appropriation is made for a certain fiscal year, 
expenditures incurred in different fiscal years should not be included 
in one voucher, except when labor and material are supplied under an 
agreement in writing, in which case the expenditure is payable from 
the appropriation for the fiscal year within which the contract was 
made. Authorized expenditures payable from annual appropriations 
must be incurred within the fiscal year in which the authorization is 
given j and in case of failure to have work done or material supplied 
within the fiscal year, there being no written agreement, the authority 
will lapse at the end of the fiscal year, and a new authorization must 
be obtained before proceeding with or completing the work, or purchas¬ 
ing material, in the next fiscal year. 

(G) Vouchers should not include work or supplies for more than one 
building, in case several buildings are in your custody, 

(7) Sami^les vouchers to guide you will be found on pages 42 to 49. 

(8) For instructions as to vouchers for safes and expenses incident 
thereto, see footnote on page 15. 

(9) For information as to the preparation of pay-rolls or vouchers in 
payment for personal services on account of tbe appropriation for pay 
of assistant custodians and janitors, see page —. 


102 


(10) Vouchers for gas, water, or ice should contain a statement of the 
period during which the article was furnished. 

(11) Vouchers for gas should be accompanied by the gas company’s 
bill in the usual form, showing the state of the meter at the commence¬ 
ment and at the close of the time covered by the voucher. 

(12) Vouchers should be complete in themselves, if possible, and not 
require sub vouchers in explanation. 

(13) Vouchers should not be made in the name of the custodian, ex¬ 
cept in cases where it is unavoidable, and then subvouchers must be 
attached. 

(14) Particular attention should be paid to the proper wording of the 
custodian’s certificate on the voucher. 

(15) Only the amount (in writing and in figures) must be filled in the 
blank form of receipt at the foot of the voucher. The date must be left 
blank, as also the space intended for the name of the disbursing clerk 
(if not printed therein). 

EXTRA PAY—ADVANCES AND PAYIVIENTS ON ACCOUNT—FAILURE TO 
RENDER ACCOUNTS—MISAPPLICATION OF APPROPRIATIONS. 

Sec. 22. (1) Extra pay. —“No officer in any branch of the public service, or any 
other i)erson whose salary, pay or emoluments are fixed by law or regulations, shall 
receive any additional pay, extra allowance, or compensation, in any form whatever, 
for the disbursement of public money, or for any other service, or duty whatever, un¬ 
less the same is authorized by law, and the appropriation thereof explicitly states that 
it is for such additional pay, extra allowance, or compensation.” (Section 1765, Re¬ 
vised Statutes.) 

(2) Advances and payments on account.— “No advance of public money shall 
be made in any case whatever; and in all cases of contracts for the performance of 
any service, or the delivery of articles of any description, for the use of the United 
States, payment shall not exceed the value of the service rendered, or of the articles 
delivered previously to such payment.” (Section 3648, Revised Statutes.) 

(3) Failure to render accounts.—“ Every officer or agent of the United States 
who, having received public money which he is not authorized to retain as salary, 
pay, or emolument, fails to render his accounts for the same as provided by law, shall 
be deemed guilty of embezzlement, and shall be fined in a sum equal to the amount of 
the money embezzled, and shall be imprisoned not less than six mouths or more than 
ten years.” (Section 5491, Revised Statutes.) 

(4) Misapplication of appropriations. —“All sums appropriated for the various 
branches of expenditure in the public service shall be applied solely to the objects 
for which they are respectively made, and for no others;” * and all articles or materials 
which are paid for, or which are payable from a certain appropriation for a specified 
Government building, shall not be diverted for use in any other building, unlessspccially 
authorized by the Department in the interest of economy, and for the requirements 
of the public service. 

REPAIRS AND PRESERVATION OF PUBLIC BUILDINGS. 

Sec. 23. The following items are properly chargeable to this appro¬ 
priation : 

Labor and material required for repairs to public buildings under the contro-l of the 
Treasury Department. 

Benches, tools, and materials for the use of carpenters. 


Seotiou 3678, Revised Statutes. 





103 


Directory boards. 

Electric bells and annunciators. 

Flag-poles. 

Gas-pipe and fittings for extension or repairs thereto in walls or beneath floors, and 
service-pipe attached to post-office screens. 

Halyards for court-house and post-office buildings. 

Ladders for outside use. 

Permanent wood partitions from floor to ceiling, and all permanent fixtures in con¬ 
nection with public buildings not otherwise provided for. 

Repairs of approaches and drains. 

Storm-doors—putting up, taking down, and repairing same, where the work cannot 
be performed by the employes. 

Telephones for the use of custodians of public buildings under the control of the 
Treasury Department. 

Wickets for post-office screens. 

Whitewashing, where the work cannot be performed by the employ6s of the building. 

HEATING, HOISTING, AND VENTILATING APPARATUS FOR PUBLIC 

BUILDINGS. 

Sec. 24. The following items are properly chargeable to this appro¬ 
priation : , 

Labor and material entering into the construction of heating, hoisting, and ven¬ 
tilating apparatus, and repairs to same, for public buildings under the control of the 
Treasury Department. 

VAULTS, SAFES, AND LOCKS FOR PUBLIC BUILDINGS. 

* 

Sec. 25. The following items are properly chargeable to this appropri¬ 
ation : 

Vaults and safes, and locks therefor, and repairs to same, required for public build¬ 
ings under the control of the Treasury Department, including post-office lock-boxes 
and drawers, with keys therefor. 

FURNITURE AND REPAIRS OF FURNITURE FOR PUBLIC BUILDINGS. 

I 

Sec. 26. The following items are properly chargeable to this appro¬ 
priation : 

Awnings, fixtures, and repairs thereto. 

Book-cases, bulletin-boards, book-racks (movable). 

Chairs, counters and screens; carpets, and repairs thereto, including expenses of 
laying and cleaning, carpet-lining, rugs, linoleum, oil-cloth, mats, matting, and zinc 
attachments. 

Desks, distributing-ovens. 

Files-cases, fire-screens, flags for United States court-house and post-office buildings. 

Gas fixtures and fittings (and repairs to same), including chandeliers, brackets, 
standards, burners, drop-lights and tubing, globes, chimneys, shades, and gas-torches; 
also gas-pipe and fittings, including those running up from floor to light desks and 
other furniture (exclusive of pipe and fittings for extension and repairs thereto in 
walls or beneath floors, and service-pipe attached to post-office screens). 

Judges’ desks and platforms, canopies for judges’ desks, jury platforms. 

Lounges, letter-press stands, labor employed and material used in the construction 
of furniture or shelving, including wages of cabinet-makers, lumber, cloth, oil, paint, 
varnish, locks, leather, holts, screws, nails, tacks, casters, glass, marble, coat and hat 



104 


hooks, glue, rod-fasteuings, escutcheons, hinges, drawer-pulls, chair sinndles and 
screws, perforated seats and hacks, and tools for cabinet-makers. 

Map canopies, spring-rollers for maps, mailing tables and cases, mirrors. 

Prescription-^ases, pigeon-hole cases, pouch-racks. 

Railings of wood or wire. 

Screens of wood or wire, or both, not to exceed 8 feet in height; stamping-tables, 
stamp-cases, step-ladders, spittoons, cuspidores, stools, settees, sofas. 

Tables. 

Umbrella-stands. 

Water-coolers, water-cooler stands, w^ardrobes, washstands (movable), window- 
shades, curtains and fixtures. 

FUEL, LIGHT, WATER, AND MISCELLANEOUS ITEMS FOR PUBLIC 

BUILDINGS. 

Sec. 27. The following items are properly chargeable to this appro¬ 
priation : 

Alcohol, acids, axes. 

Brooms, buckets, brushes (including those for whitewashing), brads,'bolts, belting, 
benzine, bowls, basins. 

Coal-hods, chisels, cans, candles, chamois-skins, crash, cotton. 

Dust^jans, dusters, disinfectants. 

Emery. 

Fuel, flue-cleaners, feather-dusters, files, and fire-extinguishers.* 

Gas-meters, gaskets, grease, gimlets, gauge-glasses, goblets. 

Hammers, hose, hose-reels, hose-carts, and hand grenades.* 

Ice, ice-picks. 

Knives for cleaning purpodfes. 

Light (gas and electric), lanterns, lamps, leather, lead, lime, lye. 

Mops, mopping, matches. 

Nails. 

Oils for machinery, oil-feeders. 

Packing, pails, pumice, pokers, pitchers. 

Rubber (sheet). 

Scrubbing-soap, sapolio, saws, shellac, sponge, screw-drivers, scrapers, screws, sten¬ 
cils, shovels, salt, sawdust, soda, sand, supplies for grounds, including scythes, hoes, 
rakes, lawn-mowers, watering-pots, seeds, fertilizers, and manure. 

I Trucks, towels, toilet-soap (for Treasury officials), tongs, tapers, tumblers, ther¬ 
mometers, tallow, and tubing for machinery. 

Water-rent, rent of water-meters, washers (leather and rubber), wire, wheel bar- 
rows, wrenches, waste, wicking. • 

PAY OF ASSISTANT CUSTODIANS AND JANITORS. 

Sec. 28. The followiug items are properly chargeable to this appro¬ 
priation : 

Pay of assistant custodians, engineers, firemen, coal-passers, watchmen, pump-men, 
jnessengers, cleaners, scrubbers, &c. 

For the salaries of the above-named em ployes you must submit monthly 
PAY-ROLLS in duplicate, blanks for which will be furnished by the De¬ 
partment on requisition. A sample pay-roll will be found on page 41. 

See Comptroller’s letters, Aug. 13 and 16, 188ffi 





The following additional items are also chargeable to this appropria¬ 
tion : 

Expenses incurred under spcci.-jl l)ei)urtmeiit authority for sprinkling streets, re- 
luoving ashes and rnhbish, cleaning off snow and ice, and washing towels, these items 
being elasstMl as i)ersonal services. 

For the payment of these expenses you must submit vouchers in 
duplicate on speci'tl blanks, wliicdi will be furnished by the Department 
on requisition. A sample voucher will be found on page 42. 

It will be particularly observed that the cost of— 

Removing ashes ami rubbish, 

Cleaning off snow and ice. 

Sprinkling streets and washing towels, 

is payable from the appropriation for ‘‘Pay of assistant custodians and 
janitors,” and not from the appropriation for “FmcZ, light^ ivater, and 
miscellaneous items for public buildingsP Should vouchers be forwarded 
for these items charged to the wrong approju’iation, they will be re¬ 
turned without approval, in accordance with Department circidar of 
.Alay 10, 1SS3. 

EXPENSES OF COLLECTING THE REVENUE FROM CUSTOMS. 

Sec. 29. This approi)riation is chargeable with the cost of all work 
and supplies referred to in the preceding approitriatious, when furnished 
for buildings or rooms rented for the customs service. 

Also for— 

Flags and halyards for custom-houses. 

Telei)hones for the use of the customs service. 

OFFICIAL LETTERS TO BE PROPERLY ADDRESSED. 

Sec. 30. Communications on subjects relating to the following appro- 
priations— . 

Re]):ur.s ami preservation of public buildings; 

K’epaiis and preservation of marine hospitals; 

Ileuling, hoisting, and ventilating apparatus for public buildings; 

Vb-iulis, safes, and locks for public buildings; 

Also, ill regard to tlie— 

Sale of old materials originally paid for from the above-named appropriations; 

Sale of obband condemned safes; 

Assigning rooms and space in Government buildings; 

Leasing of buildings rented for the customs service under the Department; 

Renting space in Government buildings for telegraphic and otr-.er purposes; 
Renting unused Government property ; 

Renting rooms in Government buildings ; 

Renting advertising space on fences inclosing Government buildings in course of 
construction ; 

Tapping Government sewers for private buildings, 

.should be addressed to the Secretary of the Treasury (Supervising 
Architect). 


106 


Those relatiug to— 

Furniture tiiid repairs of fnruiture (or public buildings 5 

Fuel, light, water, and miscellaueous items for public buildings j 

Also, in regard to the— 

Sale of articles originally paid for from the above-named appropriations j 
Returns of furniture and fixtures ; 

Returns of miscellaneous public property ; 

Selling or dropping furniture (except safes) and miscellaneous public property, 

should be addressed to the Secretary of the Treasury (Chief Clerk). 
Those relating to— 

Pay of assistant custodians and janitors ; 

Expenses of collecting the revenue from customs, 

should be addressed to the Secretary of the Treasury (Appointment 
Division). 

Items of stationery, waste-baskets, and letter-copying presses for Treasury officials 

should be made the subject of separate requisition, as they are sup¬ 
plied on ai:)plicatiou to the Secretary of the Treasury (Division of Sta¬ 
tionery, Printing, and Blanks). 

For circulars in regard to requisitions for stationery, and books and 
blanks, see pages 35 and 37. 

SEPARATE COMMUNICATIONS REQUIRED. 

Sec. 31. (1) Communications addressed to the Department must not 
include items of expense payable from appropriations in charge of dif¬ 
ferent Treasury officials, as indicated in the ])receding section. 

(2) As a rule, each oommuuication should relate to only one appro¬ 
priation, or one subject. 

(3) Communications should be legibly written on Custodians’ letter¬ 
head paper, which will be supplied on requisition. 

LETTERS TO BE ANSWERED WITHOUT DELAY. 

Sec. 32. (1) Every Department letter requiring a reply must be an¬ 
swered without unnecessary delay; but if action cannot be taken in 
due course, you should acknowledge receipt and state the reasons for 
delay and probable date when a reply will be forwarded. 

(2) In replying to letters from the Department, reference should be 
made to the initials in the upper left-hand corner. 

OFFICIAL LETTERS TO BE BRIEFED. 

Sec. 33. All official letters to the Department should be indorsed on 
the first fold with place, date, name, tiile of writer, and synopsis of 
contents—an inch space at top to be left blank for the imprint of the 
Department stamp recording the date of receipt—and the number of 
inclosures to be noted at the bottom. 


107 


POSTING ADVERTISEMENTS PROHIBITED. 

Sec. 34. You will not perniit advertisements or notices of any char¬ 
acter (except those relating to the postal service, United States courts, 
or other Government business) to be posted in the corridors, lobbies, or 
stairways of the building, or on the outside walls. Bill-boards will not 
be allowed on the premises. 

ROOMS MUST BE USED FOR OFFICIAL PURPOSES ONLY. 

Sec. 35. (1) You will not permit any of the rooms to be used for other 
than official purposes. The use of rooms as sleeping apartments is pro¬ 
hibited, except for route agents of the Kailw^ay IVlail Service, w here it 
is deemed by the Post-Office Department to be absolutely necessary. 

(2) The Begulations of the Department do not irermit stands for the 
sale of pies, cakes, candy, mineral waters, cigars, newspapers, merchan¬ 
dise, &c., or for aiiy trade or avocation, to be placed in rooiVis, corri¬ 
dors, or lobbies, or on sidewalks or grounds of Government buildings; 
or desks, desk-room, or space therein, to be used for the transaction of 
private business. 

ASSIGNMENT OF ROOMS. 

Sec. 36. (1) No assignment of rooms in the building should be made 
without special authority from this Department. 

(2) As soon as any room is vacated, the Department should be im¬ 
mediately notified. 


ASSIGNMENT PLANS. 

Sec. 37. Whenever required, forward to the Supervising Architect 
of this Department diagrams, with measurements, of the grounds, 
cellar, sub-basement, and basement, as the case may be, of the build¬ 
ing or buildings in your custody, giving the points of the compass and 
the names of the adjoining streets, and showing the location of the 
heating apparatus, elevators, and pumps; also of the several fioors, 
including the attic, indicating for w'hat purposes they are used, and 
locating the i)osition of the safes, vaults, stoves, fire-places wdth grates, 
fire-places without grates, storm-doors, and telegraph offices, if any. 
If the rooms are numbered, they will be so designated, in addition to 
The official titles of the occupants. These diagrams must be prepared, 
without expense to the Department, on suitable paper 15J inches from 
top to bottom, by 12J inches in width, leaving a sufficient margin 
thereon upon the left-hand side to allow for binding. They need not 
be elaborate or scale drawings, wTiich are preferred, but should be ac¬ 
ceptable in appearance, and mailed on common wood rollers to prevent 
injury in transmission. 


108 


t 


CUSTODIAN^S POST-OFFICE LOCK-BOX KEY ACCOUNT. 

Sec. 38. (1) The Treasury Department fiiriiislies lock-boxes and 
drawers for po.st offices located in public buildings under its control,, 
and has charge of the repairs to same, supplying new keys, &c. 

(2) Postmasters whose offices are located in public buildings under 
the control of this Department will exact in advance from each renter 
of a lock-box or drawer a deposit of fifty cents per key, as security 
against its loss, to be refunded when the kej^ is returned. 

(3) The amount so collected is known as the “deposit fund,’’ and no 
expenditure will be made therefiom except to reimburse renters upon 
the return of their keys. 

(4) When a key is lost, the renter will forfeit the original deposit of 
fifty cents therefor, and you will deduct that sum from the “deposit 
fund,” transferring the amount to the credit of the “ forfeiture fund,” 
which is thus created. 

(5) When a key is lost, the renter, to obtain a duplicate, will be re¬ 
quired to make a new deposit of fifty cents therefor, the original deposit 
having been forfeited as stated. 

(0) When a renter desires an additional key, he will be required to 
deposit fifty cents therefor, the same as a new renter. 

(7) When a key becomes broken through no lauit of the fox holder, 
he will, upon its surrender, be provided with a new one without being 
requin'd to make a new deposit; and in case he surrenders his box and 
returns this broken key, the original deposit of fifty cents therefor will 
be relnnded to him. 

(8) When the accruing “ forfeiture fund” is sufficient in amount, you 
may, upon requisition from the postmaster and without further De¬ 
partment authority, use it in j)urchasing duplicate or addition il keys, 
if required, from the manufacturers of the locks {not from local lock¬ 
smiths), and in making necessary repairs to boxes, drawers, locks, &c., 
receipted vouchers for such expenditures to accompany the concurrent 
quaiterly lock-box key account hereinafter nentioued. 

yO) When the “ forfeiture lund ” is not sufficient in amount to make 
such ])urchasesand repairs, you will, after obtaining authority from the 
Dei)artment, submit properly i^eceipted and certifij-d vouchers in dupli¬ 
cate for expenditures of this character, made i)ayable from the appro¬ 
priation for “ vaults, safes, and locks for juiblic buildings.” 

(10) When a rented lock-box needs immediate rei)airs, and there is 
no vacant box that can be temporarily given the renter, you may have 
it repail ed at once, and submit voucher therefor, made i»ayablefrom the 
appropriation named, provided there is no “forfeiture fund” available. 
If, however, the repairs are not required immediately, you will first ob¬ 
tain Department authority for making them, provided there is no “ for¬ 
feiture fund ” available. 


109 


(11) If, however, this fund is available in the two cases above cited? 
you can have the repairs made at once and without further authoritj’, 
making payment therefor from the “ forfeiture fund,” and submitting 
receipted vouchers, as heretofore indicated. 

(12) When there are a number of locks requiring repairs, you should 
remove the ‘ fronts” when they can be spared, from time to time, and 
forward them by postal car to the Supervising Architect of this Depart¬ 
ment, who will have them put in good working order, and return them 
by the same route. (Hass to replace that broken in lock-boxes will be 
forwarded on requisition, if accompanied by a paper sample of the exact 
size, and the number required. 

(13) Your i)ost ofQce lock-box key account, showing the amounts 
turned over to you by the postmaster, must be prepared in accordance 
with the following form on printed blanks (which will be furnished on 
requisition) and promptly forwarded to the Supervising Architect of 
this Department for the quarters ending March 31, June 30, September 
30, and December 31: 

,[Sample form.] 

Custodian’s post-office lock-hox key account for the quarter ending March 31, 1884. 

DEPOSIT FUND. 


Balance from last quarter. $10 00 

Received during present quarter.-. 5 00 


15 00 

Refunded for return of keys...$8 00 

Transferred to ‘‘forfeiture fund”. 1 50 

- 9 50 

Balance carried to next quarterly account. 5 50 


FORFEITURE FUND. 


Balance from last quarter. $6 50 

Forfeited during present quarter.. 1 60 


8 00 

Expenditures for new keys, repairs to locks of boxes, &c. (as the case may be). 


as per accompanying receipted vouchers Nos... 1 25 

Balance carried to next quarterly account. 6 75 


(14) As the amounts accumulating under this account are trust funds, 
and not public moneys, you are cautioned, should you desire to deposit 
the amounts, not to place them to the credit of the Treasurer of the 
United States, but to your own official credit, subject to your check as 
custodian. Where practicable, these funds must be deposited with a 
United States assistant treasurer or United States depositary. 
















no 


(15) When you vacate your office, the amounts to the credit of these 
“funds” must be turned over to your successor, together vith all the 
books, papers, and other records, receipts therefor to be taken and filed 
with your tinal account. 

REPORTS ON LETTER BOXES AND DRAWERS, SAFES, ETC. 

Sec. 39. Blank forms for these reports will be furnished by the Super¬ 
vising Architect, and you will fill up and return them when required. 

RETURNS OF PUBLIC PROPERTY. 

Sec. 40. (1) In accordance with requirements of section 197, Eevised 
Statutes, returns of furniture and fixtures will be rendered to the Sec¬ 
retary of the Treasury annually, on the 31st of December, and will 
embrace all articles of furniture and fixtures (Class 4), excluding safes, 
and including carpets, matting, rugs and mats, wiudow-cnrtains, shades 
and awnings, spittoons and cuspadores, water-coolers, platforms, 
screens, counters, railings, gates, &c., also electric-light plant, arc and 
incandescent lamps, and other ai)purteucWices. 

(2) Beturns of Miscellaneous Public Property will be rendered to 
the Secretary of the Treasury annually, on the 30th of June, and will 
embrace all articles, classified as follows, viz: 

Class 5. Desk furniture. —Letter presses, trays, clips, and scales ; coin-scales, sea,Is, 
stamps, inkstands, pen-racks, mucilage and sponge cups, pin-cusliions, erasers; paper 
weights, cutters, and folders; rulers, arm-rests, shears, call-hells, &c. 

Class 6. ITeighcr^s implements. —Scales, beams, frames, poises, cradles, bottoms, 
down-hauls, pull-chains, hooks, tongs, &c. 

Class 7. Ganger^s implements. —Gauging and wantage rods, bung-starters, calipers, 
siphons, valiuches, out-sticks, hydrometers, cups, thermometers, &c. 

Class 8. Measurer's implements. —Tape-lines, measuring and other rods, yard-sticks, 
squares, and standard measures. 

Class 9. Boats, and equipment thereof. —Masts, sails, oars, oar-locks, anchors, chains, 
cables, tillers, boat-hooks, compasses, awnings, cushions, &c. 

Class 10. Boca's,— United States Statutes at Large, giving title; law, and mis¬ 
cellaneous books, digests, regulations, synopses of decisions, registers, directoriCvS, and 
all other books, charts, maps, &c. 

Class 11. Industrial tools and implements. —Axes, adzes, augers, chisels, files, gimlets, 
hammers, hatchets, hoes, rakes, scythes, planes, saws, screw-drivers, wrenches, vises, 
mallets, and all engineer’s and firemen’s tools. 

Class 12. Miscellaneous articUs. —Brooms, brushes, buckets, coal-hods, cans, dusters, 
dust-pans, feather-dusters,flue-cleaners, goblets, hose-reels, nozzles, ice-picks, lanterns, 
lawn-mowers, mops, oil cans and feeders, pails, pokers, pitchers, scrapers, sprinklers, 
stencils, shovels, trucks, tumblers, tongs, towels, wheelbarrows, whitewash-brushes, 
skids, flags, locks, chemical apparatus, and all articles of like nature in your charge. 

(3) The returns must specify the office, room, and story of the build¬ 
ing in which the articles are used, and the number and description of 
the articles, care being taken to give the date of authority to purchase, 
cost, and present condition of each. 


Ill 


(4) No q^rticle of furniture or fixtures should be transferred from one 
ofldce or room to another until authority as been obtained therefor from 
the Department. 

(5) All items, both of furniture and fixtures and miscellaneous public 
property, should be continued upon the returns until application has 
been made to the Department and authority obtained to drop them. 

(6) Where articles, such as carpets, flags, books, gauging and meas¬ 
uring implements, desk furniture, &c., are sent from the Department, 
the date of the letter of transmittal should be given in column of “ date 
of authority to purchase.’’ 

(7) The inventory of furniture and fixtures in each room should be 
complete in itself. Articles should not be entered upon the return as 
in the aggregate or as throughout the building, but a separate line 
should be given to each or to a number thereof, or where the same kind 
or quality has a different price or date of authority to purchase. 

(8) In requesting authority to make transfers, sell, or drop articles, 
you should designate the items as they are entered upon your last re¬ 
turn of such property, giving date of authority to purchase, cost, loca¬ 
tion, and condition. 

(9) Ill cases where old articles of furniture are converted into new 
and different articles, the old ones should, after authority has been ob 
tained therefor, be dropped from the record and the new articles en¬ 
tered thereon under the date of the authority to make such change. 

(10) A statement must be made on the final sheet of each return ac¬ 
counting for all articles sold or otherwise disposed of during the year, 
wdth the date and initials in upper left-hand corner of Department let¬ 
ter authorizing such disposal. 

(11) In listing articles in the several offices, rooms, halls, and stair¬ 
ways of public buildings, you will observe, as far as possible, the same 
order in which they were entered in your last preceding return. 

(12) The number of the articles must be expressed in figures (not written 
out), and placed as near as practicable to the line in the column headed 
No., thus leaving a space to the left of the figures for use by the De¬ 
partment in checking and comparing the general returns. 

(13) You are required to keep a record of all articles included in your 
annual returns of property, and upon completing such returns to care¬ 
fully compare the same with said record, and to account for all defi^ 
ciencies. 

(14) All property so to be returned will be charged to and accounted 
for by you, and on retiring from office you will be required to forward 
the receipt, in dui)licate, of your successor for the property so transferred. 

(15) The blank forms should not be cut or pasted together, but the 
list of items continued from sheet to sheet, using therefor as many as 
may be required. 

(16) Blank forms of the annual returns will be furnished by the De¬ 
partment upon requisition. 


112 


(17) For samples of the geoeral returns, see pages 38 and 39. 

(18) “ Every officer who neglects or refuses to make any return or report 
which he is required to make at stated times by any act of Congress or 
regulation of the Dejiartment of the Treasury, other than his accounts, 
within the time [irescribed by such act or regulation, shall be fined not 
more than one thousand dollars and not less than one hundred.^’ (Sec¬ 
tion 1780, Kevised Statutes.) 

DANIEL MANNING, 

Secretary, 

To the Custodian. 


« 


APPENDIX. 


CIRCULA1{S, FORMS OF VOUCHERS, FAY-ROLLS, ETC. 

1^STKUCT10^^S TO ENOINEEKS AM) EtKEMEX. 

TkEASUKY iJErAKTMENT, 
Washington, D. C., July 10, 1884. 

To Custodians of Fuhlio Buildings : 

The following instructions tire issued for the guidtince of engineers and tiremeu iu 
charge of the heating apparatus in public buildings under the control of this Depart¬ 
ment : 

Hot-water heating apparatus. 

The entire apparatus must be kept tilled with water during the entire year. The 
engineer must ascertain this fact by examining the open reservoir at least once eveiy 
day. 

The apparatus must not be left without heat when the temi>erature is sufficiently 
low to freeze the water in the pipes, and no portion of the apparatus must be closed 
off for repairs during freezing weather, unless the water in that portion shall be im¬ 
mediately drawn off. 

Cold-air dampers, both to direct and indirect radiators, should be closed at night in 
those portions of the building that are not occupied. 

Air-valves or tops of radiators should be opened at least twice everyday, to prevent 
the accumulation of air, which interrupts the circulation. 

Fire should never be made in apparatus until it is entirely filled with water. 

Valves must never be placed on main flow and return pipes from boilers for the 
purpose of isolating the boiler from the apparatus. 

Alkaline waters must never be used in apparatus, and muddy wafer should be 
avoided. In situations where muddy water is used, at the end of each season, a por¬ 
tion of the water should be blown out of the draw-off' valve in the return-pipe at 
boiler in order to clean out any sediment which might collect there. The weight of 
the head of water will be sufficient to remove any ordinary deposit of this character. 

At the end of each heating-season the apparatus should have a thorough cleaning ; 
the radiators, both direct and indirect, should h.ave the dust which may have accu¬ 
mulated on their surfaces, as far as possible, removed. Ashes and soot should be 
cleaned from flue under and in rear of boiler, and the deposit taken out of smoke- 
flues. The flues of the boiler should be thoroughly cleaned at least once a week. 
After the boilers have been thoroughly cleaned, to prevent the condensation of the 
moisture in the atmosphere upon the iron-work, all of the furnace, flue, and clean¬ 
out doors and dampers should be tightly closed, to prevent the circulation of air 
around the boilor and through the flues. 

Before the heating-season commences the stems of the valves should be properly 
packed, and the lining of the furnaces and grates should be put in X)roper condition 
to run throughout the entire heating-season, 

10438 P B-8 


113 




114 


Loiv-j^rcssiire steam-healing apparatus. 


i' 


Fire Hlionld never ])0 made under the Imiler until it is ascertained that the boiler 
has two gauges of water above the dues, and this amount of water should bo kept in 
the boiler at all times wh^n the apparatus is in operation. 

All the safety appliances attaclied to the apjiaratus must be tested by the engineer 
at least once a day when the apjiaratus is in operation ; the lever of safety-valve must 
be lifted to see that it is in working order. The drip from water-gauge must be blown 
out, to see that no sediment has collected in conncctiou-j)ipe. All the levers and at¬ 
tachments to 1h(? automatic damper-regulators must be kept well oiled and in perfect 
working order. In addition to these precautions, the gauge-cocks must be opened at 
regular intervals. 

The apparatus must not be left without heat when the temperature is sufficiently 
low to freeze the water in the boiler. When it is desirable for purpose of repairs, or 
the apparatus is not required in such weather, water must bo entirely drawn from 
every portion of it. In drawing the water from the apparatus at such times, care 
must betaken to open all of the drips to radiators, risers, and main pipes, while they 
are sufficiently hen ted to allow all of the condensed steam to escape. 

Cold-air dampers to direct and indirect radiators should be closed at night in those 
portions of the building that are not occupied, and, when in use, regulated to suit the 
temperature and velocity of the wind. 

Air-valves, if not automatic, must be opened whenever the heat is first turned on to 
the apparatus, in order to eiiqity the radiators of air. 

Alkaline waters must never bo used in the apparatus, and muddy water should be 
avoided. In situations where tlie latter character of water is used, the boiler should 
be filled to the up])er gaug(> and biown down to the lower gauge, then refilled to the 
middle gauge at least once a. day, when the steam is at the maximum piressure, in 
order to prevent accumulations in the boilers and return-pnpes. 

Anthracite coal should be used in all situations where it can be obtained, and the 
flues should be cleaned at least once a week. Where bitumiuous coal is used, the 
flues must be cleaned proportionately often to prevent the loss of heat from the lapid 
accumulation of soot. 

'At the end of each heating-season the dust which may have accumulated on the 
radiating-snrfaces during the season should be removed. The ashes and soot should 
bo cleaned from the boiler-tubes and the flues, under, over, and in the rear of the 
boilers, and from the .smoke-stack; and to prevent the condensation of the moisture 
iu the atmosphere upon Iho iron-work, all of tlui furnace, flue, and clean-out doors 
and dampers should be tightly closed to pnevent the circulation of air around the 
boilers and t hroiigh the tubes. The boilers shonl dbc left completely filled with water, 
to pirevent corrosion. 

t ivepiounds’ ptressure is the maximum to be carried on low-p^re.ssure steam-heating 
apiparatus. 

CHAS. .1. FOLGER, 

Secretary. 

INFORMATION IN REOARD TO SAFES AND LOCKS. 


(1) The following information is given in regard to working the Sargent lock on 
vaults and safes in Government buildings : 

“ (2) When a new safe is receivi <1, care should be taken to set the combination of 
the lock in strict accordance with the inakeFs printed instructions, which aro full 
and clear. Copies are furnished for each kind of lock, and will be duplicated on 
requisition. 

“ (3) Trouble arises from failing to understand or follow these instructions in chang¬ 
ing the combination, and then removing the cover of the lock and trying the keys 
while the cover is olf, to discover where the difficulty exists. AVhen a lock has been 


115 


f 


thus (^sarranj^ed and cannot be made to work satisfactorily while the door is oy^en,* 
the door must not be locked until the lock has been r(‘:u1jlisted and made to work 
correctly. ‘ It sometimes haiiyiens that upon insertinjy the key and turning one-quar¬ 
ter to left, according to directions, the operator is unable to turn the dial of lock any 
more ^han one-half or once around,’ and is thus blocked at the start. When this is 
the case, it is quite certain that some one has had the key in the key-hole, or in the 
tumblers of the lock, when the hack of lock was off) and turned one or more of the centers 
(which each tumbler has), and thus caused them to become mixed, that is, two of the 
ceuters are tight and one loose, or one is tight and two loose; and now, when the key 
is inserted and turned one-quarter to the left, instead of loosening all three of the 
ceuters, as it should do, it has tightened one and only loosened two, then when key 
is turned back to right, it fastens the two, and has loosened the one. Now the thing 
to be accomplished is, to yet them all alike, so that when key is inserted, clear in, by 
turning to left all centers wnll be loose, and by turning back to the right, all the 
centers will bo tight. 

“ Dissect the lock in this wise: Take olf the back. Take out the revolving bolt 
and dog. At the end of the dial arbor is a key, holding the cam on to arbor (in the 
old locks it is held on by two screws through a small bevel piece). Take out this 
key or bevel piece, unscrew the dial, and take it from the ‘ cam.’ 

“Now, we come to the three tumblers. Take the steel yioint of an awl, insert it 
under the brass ring which holds the tumblers on to axle, and spring it otf. Take otf 
No. 3 tumbler, now a washer—then No. 2 tumbler, then a washer—then No. 1 tumbler. 
Now see if the center to each is tight. Seize hold of iron pin in groove, and see if 
you can turn the groove or center. If you can, it is loose and must be tightened by 
inserting the key into square-hole and turning it one-quarter to right. 

“A small mark on said square-hole indicates wken it is right. You wdll find by 
experimenting that it loosens with a snap on turning to left, and one-quarter to right 
will make it tight. Examine all the tumblers and make the centers tight. Now re¬ 
construct the lock. First, No. 1 tumbler (with number toward you), then wuisher, 
then No. 2 tumbler, then washer—then No. 3 tumbler. Spriug on the ring, put dial- 
arbor in place and screw on the ‘ cam.’ Be careful to give it the right play, by not 
screwing it once around too much, or not enough. It should be left to play easy, but 
not allow the arbor to have an out and in motion. Put on the revolving bolt and dog. 
Now set the tumblers so that their slots will come even with the red mark in lock by 
turning left for the farther one, right for the middle one, and left for the one next to 
you. Put on back, insert the key and then proceed according to first directions, and 
go slow' and sure, and you will become master of the lock, and gain a knowledge of 
great value to you. Locks wdth four tumblers to be treated in the same manner; the 
only difference being in thoir having one more tumbler to deal with. 

“ (4) When the lock, after use, commences to wmrk in an unsatisfactory manner, 
careful examination as to the probable cause should bo made, and if it cannot be rem¬ 
edied, report the matter at once to this Department, instead of waiting until the lock 
becomes unmanageable. ' 

“(5) Trouble is caused by changes made in the adjustment of the parts by lock¬ 
smiths and others who attach the locks to safes, and those who experiment in trying 
to repair the locks, especially by filing or straightening the slightly curved key or 
kovs which hold the cam from turning on the lock end of the spindle, resulting in the 
key or keys fitting loosely and allowing a lost motion. This is indicated by an un¬ 
certainty in unlocking, even when the numbers are set exactly to the star mark, the 
lock frequently unlocking if the numbers are set a little past the mark, owMngto the 
motion lost on the loose steel key. The curve acts as a spring wdien the key is driven 
home with a gentle force into a straight slot or groove in which it fits exactly and 
closely to avoid any lost motion. When it is thus driven home (with the back of the 
key toward the center of the shaft) the point of the key will pass through the cam 
and curl up in the inside as an effective safeguard against jarring back. Besides, the 


116 


• key can be readily withdrawn if necessary. All these advantages are lost if a tlionght- 
Icss person tiles and straightens the key thus making it loose enough to be jint 
in and taken out with the thumb and finger, thus allowing a little motion of the 
spindle in the cam, which, though slight, is multiplied by the large diameter of the 
dial, and of course interferes with accuracy in working the lock on its combination. 
The only remedy is to refit the steel key or keys. 

“(6) When a lock is long in use it is liable to get foul and gummy, so that the 
wheels will turn hard on their hub, or the falling <log becomes so stiff in its hinge that 
it does not fall readily into the slots in the wheels. There is a heavy resisting 
motion of the dial in turning, which increases as each succeeding wheel is picked up 
in making the revolutions, until sometimes the power required to turn the dial renders 
it difficult to stop accurately on the mark. So long, ho wci^er, as the wheels can be ac¬ 
curately set by the numbers, this will not, of itself, prevent the lock from unlocking ; 
but if, after the numbers are correctly set, on turning to the right or left (as the case 
may require) to unlock, the dog or lever does not fall into the slots in the wheels, and 
a full revolution can be made without being stopped by the hook, it is then evident 
that the joint or hinge on which the lever turns has become so foul and sticky that 
the weight of the lever is not sufficient to overcome the resistance offered, and con¬ 
sequently the lever does not perform its part. When this is the case the first thing 
to do is to get the safe or vault open, and the next to have the lock thoroughly cleaned 
by using kerosene-oil to dissolve and remove the gum—every particle of oil to be care¬ 
fully wiped off before putting the lock together. To get the safe open when the 
trouble is supposed to be a failure of the dog to fall, it is necessary to carefully set 
the numbers of the combination, then take a piece of wood and lay it against the 
door directly over the lock and strike it smartly several blows with a heavy hammer 
or sledge, then try the lock to see if it will open. If you feel the dog slightly on the 
wheels, Avork the knob back and forth quickly past the point where the dog is felt. 
This may induce the lever to work down into the slots. If you fail in the first trial, 
reset the numbers and repeat the hammering until satisfied that it is fruitless. The 
idea is to first have the wheels right to receive the falling dog or lever, and then to 
induce it to fall into the slots by jarring it from its confined position. It must be 
borne in mind that this severe jarring of the door may possibly jar the wheels, or 
some of them, out of place, and hence on repeating the hammering it is best to reset 
the wheels^after each unsuccessful trial. 

‘^(7) In drilling, which should be the very last resort, the shortest cut is to get rid 
of the tongue-piece of the bolt-work on the door. To do this it is necessary to drill a 
hole through the door just in front of the lock-bolt, through which the tongue-niece 
that butts against the lock-bolt can be driven out of the way. This hole should be 
of sufficient size to allow the use of a stiff driving-tool through the door, and should 
be drilled at the following distances from the ceuter of the dials on the following 
sizes of Sargent locks, and in a horizontal line with tne ceuter of the dials, towards 
the front of the locks: 

“ No. 1. Automatic or magnetic locks, five and five-eighths inches (bf inches). 

No. 2. Automatic or magnetic locks, five and one-quarter inches (5^ inches). 

“(8) These instructions in regard to the Sargent locks equally apply to the Damon 
locks on a number of Government safes in use, except that the steel keys in the Da¬ 
mon locks have a slightly different shape from those referred to in the Sargent lock, 
aud the drilling distance is different.” 


t 


lit 

REQUISITIONS FOR ROOKS ANO RIANKS 

[1881. Department. 2^0. 113. Secretary’s Office. 1 


Treasury Department, 
Washington, 1). C., November 14, 1881. 

I. Requisitions from customs officers for forms contained in the catalogue, No. 995, 
should be made upon Form 996, and be addressed to the Secretary of the Treasury. 

(6) Nothing should be asked for in such requisitions except the forms catalogued. 

(c) The catalogue number, quantity desired, and title only need be given. 

(d) The numbers should be arranged progressively and be given in figures. 

(e) When a less number than 100 of a blank is desired, it should be ordered by the 
5,10,‘20,25, 50, or 75. 

(/) When a form cannot be indicated by the catalogue, a copy (if a blank) or a 
leaf (if a book) should be forwarded. 

II. Officers will order as follows: Weehly .—Collectors of customs at naval-office 
})orts. Monthly .—Naval officers, surveyors, and appraisers at naval-office ports. Semi¬ 
annually .—All chief officers of the customs not named above, assistant treasurers, 
national-bank depositaries, superintendents life-saving stations, surgeons Marine- 
Hospital Service, officers of the Revenue Marine, and inspectors of steam-vessels. 
Annually .—Receivers of public moneys. 

(&) Semi-annual requisitions should be made April 1 and October 1, and should 
state that they are for the six months ending September 30 or March 31. Should 
forms be needed during a preceding March or September, the regular half-yearly requi. 
sition may then be made, the object being to limit requisitions to two per year. Par¬ 
ticular attention is directed to the change of times for making requisitions for books and 
blanks, viz, from January and July to April and October. 

(c) Cashiers of national-bank depositories should order Form No. 1 (certificates of 
deposit) at least one month before it is needed for use. 

(d) Officers who are required to send moneys by express for deposit with United 
States depositaries may make requisition at any time for books of “Express receipt 
and way-bills;” but such requisitions should invaribly be made upon, and sent direct 
to, the Secretary of the Treasury. 

(e) Only the forms actually needed, and the probable quantity of each required 
during the i)eriod covered by the requisition, should be requested 

(/) Supplementary requisitions should be avoided as far as possible, but when 
made should contain an explanatory note. 

III. When books or blanks not catalogued are desired, a full statement as to the 
necessity that exists therefor should be submitted in every case with the requisition. 
Specimen leaves of said books should be marked with the number of quires or leaves 
desired, if to be paged, indexed, or tagged with ordinary or special schedule, and if 
the latter, the schedule should be given in full. The paper should be made to con¬ 
form, if possible, to the following regular sizes: 

Double folio. 22 by 31 

Imperial. 22i by 31 

Special. 

Super-royal. 

Double demy. 20^ by 32 

Double ca]). 17 

Double cap... 1G| by 26 

Royal... 

Medium. 18 

Folio. 17 

Demy. 16 

Cap.... 

Cap. 

Quarto. 10 


Inches. 

. 22 

by 34 

. 22iby3l 

. 21 

by 31 

. 20 

by 28 

. ‘20iby32 

. 17 

by 28 

. IGi by 26 

. 19 

by ‘24 

18 

by 23 

. 17 

by 22 

. 16 

by 204 

.. 14 

by 17 

- 13 

by 16^ 

. 10 

by 16 


















118 


Six weeks must be allowed, for the of s])ecial blanks, and at least two 

months for the preparation of special books. 

Special printing should not be requested except when absolutely necessary. The 
aim should be to lessen rather than increase the number of forms; to simplify rather 
than.complicate the mauner of doing business. 

IV. Articles of stationet'ij must not be included in requisitions for blank forms; 
nor should hlanlc forms be ordered in stationery requisitions. 

V. Requisitions should be properly briefed (the name of chief officer, and not that 
of deputy or assistant, being given) before transmittal. 

(&) Letters of notification of transmission of forms should be signed, briefed, and 
promptly returned as receipts to the Department. 

VI. Suggestions are invited from officers as to changes in forms, including better 
titles and sub-headings, reducing the size of paper in books and blanks, and the 
number of leaves in books, the abolishing and consolidating of forms, and such other 
changes as may be thought desirable. 

VII. Any Department regulation heretofore published in conflict with the above is 
hereby revoked. 

CHAS. J. FOLGER, 

Secretary. 


REQUISITIONS FOR STATIONERY. 
[Amending Circular No. 151 of 1876.] 


TV } Treasury Departivient, 

Department No. 60. > 

Secretary Office—(S., P., and B). ) WasMngton, I). C., Api’il 28, 1884. 

In making requisitions the following regulation must bo observed, a non-con¬ 
formity with which will cause their return for correction : 

I. Officers will order as follows; Monthly. —Officers of the customs at New York. 
Quarterly. —Officers of the customs at Boston, Philadelphia, Baltimore, Chicago, New 
Orleans, and San Francisco. Semi-annually 1 and July 1).—Officers of the 

customs at all ports not named above. Treasury special agents, assistant treasurers, 
mint, and assay offices; light-house engineers and inspectors: officers of the Internal- 
Revenue, Revenue-Marine, Life-Saving, and Marine-Hospital Services ; and superin¬ 
tendents of construction and custodians of United States public buildings. (The time 
of forwarding these requisitions must not be confounded with the periods named in 
Department Circular No. 113, of 1881, for ordering books and blanks.) Annually (July 
1). —Supervising and local inspectors of steam-vessels. 

Should additional stationery be required before the prescribed time for making re¬ 
quisition, one for the succeeding period may be forwarded, the object being to limit 
requisitions to the prescribed number. Supplemental or special requisitions should 
be made only when imperatively necessary. In order to give ample time for the print¬ 
ing of paper and envelopes, requisitions including these items may be forwarded one 
month in advance of prescribed time. As ink and mucilage cannot be shipped with 
safety during the winter months, a full year’s supply thereof must be ordered in the 
July requisitions, which must also include a complete inventory of supplies on hand 
specifying such as are in use and those unused. 

The interlining or changing of requisition forms should be avoided as far as possible, 
and the directions printed thereon must be strictly observed. Should spaces be found 
insufficient for explanations, they may be written on a separate sheet and inclosed. 

When samples are inclosed in requisitions, they should bo fastened thereto, to pre¬ 
vent their being lost in the opening and distribution of the mail. 

Blank books, blank forms. Department circulars, synopses of decisions, or office fur¬ 
niture must not be included in requisitions for stationery. 



119 


II. When stationery is forwarded by express the charges thereon are invariahljj pre- 
2 )aid ; but on all shipments hy freiffht the charges are to be paid by the officer receiv¬ 
ing the goods, who will forward the receipts, as vouciiers, with his account of contin¬ 
gent expenses (except in the case of customs officers, who will first forward the freight 
bills, with a request for authority to pay the same). As an arrangement exists with 
the War Department to transport all freight to points west of Chicago, this section is, 
in case of freight so shipped, inoperative, as bills for the same are rendered by the 
Quartermaster-General to, and are paid by, this Department. 

III. All rules and regulations heretofore issued which conflict with the provisions of 

this circular are hereby rescinded. ^ 

H. F. FRENCH, 

Acting Secretary. 


[Cat. No. 171. J 

Leturn of public property pertaining to the district of Georgetown., D. C., for the year end¬ 
ing June 30, 1885. 


No. 


2 

1 

10 


12 

2 

1 

1 

1 

1 

O 

1 

1 

1 


Description. 

Where located. 

Date of 
authority to 
purchase. 

Cost. 

Condition. 

Class 5. 





__ 

Collector’s office ... 

Oct. 1,1884 
Sept. 3,1880 
Sept. 3,1880 
Jan. 15,1879 
Jan. 15,1879 

$4 00 

6 00 

Good. 

. . _ . . . . 

_do __ 

Fair. 

OfiRp.ifll .qpnl ..... ... 

_do... 

8 00 

Poor. 

ft. 

_do.-. 

1 GO 

_do. 

Arm-rpflf.ft 

_do. 

3 00 

Good. 

Class 6. 

$ 


Platform scales, 2,500 
pounds. 

Weigb-master’s beam, 
1,500 pounds. 

Weigher’s office.,.. 

_do.. 

Mar. 5,1881 

Mar. 5,1881 

IGO 00 

30 00 

Good. 

Worn-out. 

.... do. 

Mar. .5,1881 

12 00 

Good. 

j: 2(y> 60> 5' 




Class 7. 






Gauger’s office. 

_do. 

Feb. 4,1878 
Feb. 4.1878 

20 00 

Fair. 

TTyrI mni AfPTfl . 

4 00 

Good. 

Want n.cTA.Tnfl ... 

_do. 

Feb. 4,1878 
Feb. 4,1878 

1 50 

....do . 


_do. 

1 00 

Fair. 

Class 8. 





Mon.snrer’s office .. 

Apr. 9,1883 
Apr. 9,1883 
Apr. 9,1883 

3 00 

Fair. 


_do. 

75 

Good_ 


_do. 

2 00 

.. .do . 





Class 9. 





p.nw.bnat __........ 

Aj)praiser’s office .. 
....do . 

Nov. 30,1879 

IGO 00 

Good. 


Nov. 30, 1879 

9 00 

_do. 

.Siail . - 

_do. 

Nov. 30,1879 

18 00 



_do. 

Nov. 30,1879 

25 00 

_do. 

Class 10. 




Vols. IT. S. Statutes at 
Large, 18l8-’80. 

Ogden’s Tariffs, |1878, 

Custodian’s office.. 

do . 

July 3,1881 

July 3,1881 

36 00 

Fair. 

3 06 

_do. 




1881. 

Treasury Regulations, 


Dec. 30,1882 






1880. 

do .. 

May 1,1879 

20 00 

Poor. 

Class 11. 




Ax .... 

Deputy collector’s 
office. 

_do. 

Aug. 7,1882 

1 50 

Good. 


Aug. 7,1882 

1 00 

..:.do. 


_do. 

Aug. 7,1882 

1 20 

_do. 


. -.. do . -. -.. 

Aug. 7,1882 

7d 

_doj. 

Brace and 6 bits. 

Vise. 

do . 

Aug. 7,1882 
Aug. 9,1881 

2 75 

_do. 

.h.do. 

3 00 

-do. 


Remarks. 


1 broken. 


2 broken. 

1 lost. 

1 without case. 

































































































ileturn of puhlieproperty pertaimrig to the district of Georgetown, D. C., —Continued. 





Date of 



Eemarks. 

No. 

Description. 

Where located. 

authority to 

Cost. 

Condition. 


-1- 

puachase. 





Class 12. 






28 

Corn brooms. 

Janitor. 

Sept. (5,1883 

$10 50 

Good. 


8 

TYooflen biiclcets ... 

. _ _ flo.. 

Sept. 6,1883 
Sept. 6,1883 
Sept. 6,1883 
Sept. 6,1883 
Sept. 6,1883 
Oct. 11,1883 
Oct. 11,1883 
Oct. 11,1883 
Oct. 12,1883 
Nov. 30,1882 
Nov. 30,1882 

4 00 

_do. 


6 

Scmb-bfiishes . 

_fin.. 

1 25 

_do. 


4 

Feottiei'-diister.kj 

- fin .. 

12 00 

_do. 


3 

W ind nw-elen Tiers 

fin 

1 50 

_do. 


4 

Coal-hods. 

__do.-. 

4 00 

_do. 


1 

Oil-can.. 

_do. 

50 

_do .. .. 


1 

T.a,WTi-mover... . .... 

...do. 

16 00 

-do. 


2 

TTiiited Stn.tea tlii,<TH 

. do . 



2 

lie,venue fln.ya 

dn 




1 

P.iir tniclfs_ 

Fiipineer .. 

12 00 

_do. 


2 

Wheelbarrows. 

-do. 

9 00 

_do. 


100 

Feet 2-inch rubber hose. 

_do. 

Nov. 30,1882 

14 00 

_do. 


1 

Hose-reel ... 

... do.. .. 

Nov. 30,1882 

8 00 

_do. 







Port of Georgetown, D. C., June 30, 1885. 

To the Secretary of the Treasury, Washingion, D. C. 


JOHN DOE, Collector. 


[Cat. No. 228.J 

This return must be rendered to the Secretary of the Treasury promptly on the first day of January 

each j^ear. 


lieturn of furniture and fixtures In the custom-house, Georgetown, D. C., for the year end¬ 
ing Deceniber 31, 1884. 


No. of pieces. 

Articles. 

Office. 

Date of 
authority. 

• 

Cost. 

Present 

condition. 

Eemarks. 

1 

Desk, No. 9.. 

Collector’s office.. 

Jan. 2,1882 

$115 00 

Good. 


1 

Congressional chair X Y... 

_do . 

Jan. 2,1882 

10 50 

_do. 


4 

Office chairs, !iti$7..50._ 

....do . 

Jan. 2,1882 
Jan. 2, 1882 

30 00 

....do. 


1 

Wash.stand. 

_do. 

18 00 

_do. 


4 

Window.curtains. 

_do. 

Jan. 2,1882 

•12 00 

... do . 


40 

Yanis 13. carpet, at $1.25_ 

h’on T'.l i o-h t a n d e,l i cr 

__do. 

Jan. 2, 1882 

50 00 

_do. 


1 

«1 n * - 

Jan. 2 1882 

40 00 

... do. 


3 

Cuspidors .... 

,.. .do.. 

June 10,1883 

1 80 

Fair. 

One broken. 

1 

Letter-])ress stand. No. 5... 

I’ostmaster’s office 

Jan. 2,1882 

21 50 

Good. 

1 

Mailiiur table and case. 

__do .. 

Jan. 2,1882 

450 00 

_do. 


1 

Stampino' table and case 

rln 


65 00 

_do _ 


1 

General-(lel i very case. 

Judge’s desk. 

_do. 

Jan. 2, 1882 

160 00 

_do. 


1 

Court-room. 

Jan. 3 ; 1882 

300 00 

-do. 


50 

Assembly chairs, at $5..50 .. 

..do. 

Jan. 3,1882 

275 00 

...do. 


1 

Plilt form. 

.. .do. 

Jan. 3,1882 

280 00 

_do. 


1 

Witness-stand. 


Jan. 3,1882 

60 00 

_do. 


1 

Six-foot table. 

Office clerk circui t 
court. 

Jan. 3, 1882 

33 00 

Poor. 

■ 

2 

File-cases, 8 feet, at $2.10... 

_do. 

Jan. 3,1882 

420 00 

Good. 


1 

Single wardrobe. 

....do. 

Jan. 3,1882 

60 00 

_do. 


2 

Arm-chairs, No. 13, at $8,50. 
Lounge, No. 12. 

_do. ----- 

Jan. 3,1882 

17 00 

_do. 


i 

U. S. marshal. 

Jan. 3 ; 1882 

70 00 

Worn. 

Cover worn. 

2 

Spittoons, at 75 cents. 

_do. 

Jan. 3,1882 
Jan. 3,1882 

1 50 

Fair. 


1 

Six-foot standing desk. 

-do. 

30 00 

....do. 



JOHN HOE, 

Custodian. 




































































































































121 


FOUM FOR TRANSFER OP FURNITIRE. 


Office of Custodial", Custom-house and Post-Office, 

Albani/, N. Y., October, 10,1884. 

Sir: I have to ask autborit\’' to make a transfer of tlic following-described furni¬ 
ture in tbe building in my custody : 

From office of collector of customs to office of tbe clerk of the United States circuit 
court— 

One 8-foot files-case, No. 10a, January 10, 1884, $110 ; good. 

From United States district court room to office of assistant postmaster— 

Four office-chairs. No. 14a, at |5.50, April 1, 1883; fair. 

Very respectfully. 


To tbe Secretary of the Treasury. 
(Chief clerk.) 


JOHN JONES, 

Custodian. 


FORM FOR SELLING OR DROPPING FURNITURE. 


Office of Custodian, Custom-house and Post Office, 

Albany, N. October 10, 1884. 


Sir : I have to ask authority to sell or drop from future returns of furniture and 
fixtures the following-described articles in tbe building in my custody’: 

Office of United States marshal .—One 3-gallon Avater cooler, June 8, 1880, |4..50; 
broken and worthless. Two spittoons. May 27, 1881, $1; broken and worthless. 
Surveyors office .—Three office chairs, May 2, 1877, $16.50; old and broken. 

Very respectfully, 


, JOHN JONES, 


To the Secretary of the Treasury, 
(Chief clerk.) 


Custodian. 


FORM FOR SELLING OR DROPPING MISUELLANEOIIS PUBLIC PROPERTY. 


Office op Custodian, Custom-house and Post Office, 

Albany, N. Y., October 10, 1884. 

Sir : I have to ask authority to sell or dro]) from future returns of miscellaneous 
public property the following-described articles in the building in my custody: 
Measurer's office .—One metallic tape-line, July 20, 1870 ; worn out. 

Very respectfully, 

JOHN JONES, 

Custodian. 


To the Secretary of the Treasury. 
(Chief clerk.) 




[Appropriation: Pay of assistant custodians and janitors, 1885'i 

Pay-roll of persons employed in the United Stales custom-house, Chicago, III., during the month of Decemhet, 1884. 

We, the undersigned, acknowledge to have received from - -, disbursing clerk, the amounts hereunto set opposite our names. 

respectively, in full payment of our services for the time specified. 


122 


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123 


SPECIAL TOUCHEU, PAY OF ASSISTANT CFSTODIANS AND JANITORS, 1885. 
I Office of the Secretary of the Treasury, division of appointments.—Form 3.J 
The Uniied States to Mari) Smith, Dr. 


Amount. 


For washin" 56 dozen towels, during the month of January, 1885, at the rate ot 50 cents 
per dozen (authorized by letter of Treasury Department, dated July 10,1884)... 


$28 00 


U. S. Court-House and Post-Office Building, 

Montgomery, Ala., January 31, 1885. 

I certify that the services above charged for have been performed in accordance 
with the authority referred to. 


P. D. BARKER, 

Custodian. 


Approved; 


Treasury Department, 

-, 188—. 


Correct: 


Chief Cleric. 


Chief of Division of Appointments. 

Received, Washington, D. C.,-, 188—, of-, disbursing clerk. Treas¬ 
ury Department, check No.-, on the-, for twenty weight dollars, in full of the 

above amount. 

MARY SMITH. 

$28. 


[Form— Custodians. 1 

Apiiropriation: Fuel, light, water, and miscellaneous items for public buildings, 

1885. 

The United States to Capital City Gas-Light Company, Dr. 


Date. 

Articles and labor furnished. 

Amount. 

1885. 
Aug. 1 

50,800 ciibic feet gas, at $2.25 per 1,000 cubic feet, consumed during the month 

$114 30 

of July, 1884. 



I certify that the article as above stated has been furnished for use of the United 
States court-house and post-office at Des Moines, Iowa; that it was necessary for, and 
has been applied to, use in the said building; that the price charged is just and reason¬ 
able, and authorized by Department’s letter of July 29, 1885. 

J. W. CHEEK, 

Custodian. 

Approved: 

> 

Assistant Secretary. 











































124 


Received, this - day of -, 188—, from - —-, disbursing clerk, 

Treasury Department, Washington, D. C., the sura of one linndred fourteen dol¬ 
lars, in full payment of the above account. 

Capital City Gas-Light Company, 

By W. A. OSGOOD, 

Manager. 

$114.30. • 

(Signed in duplicate.) 

Paid by check on Assistant Treasurer U. S.,-, No.-, dated-, 188—. 

Note. —All bills must be made in duplicate, and be receipted by some person au¬ 
thorized to sign the firm-name. Unless bills are correctly receipted before presenta¬ 
tion, they must, under the law, be referred to the accounting offices for settlement 
before they can be jiaid, which delays the transmission of the draft from ten to fifteen 
days. 

Vouchers for gas should be accompanied by the gas company’s bill in the usual 
form, showing the state of the meter at the commencement and at the close of the 
time covered by the voucher. 


[Cat., No. 117 B.] 


Appropriation ; Fuel, light, water, and miscellaneous items for public buildings, 

1885. 


The United States to Thomas Jefferson, Dr. 


Date. 


1885. 
Jan. 4 


Articles and labor furnisbed. 


40 gallons cylinder-oil, at 65 cents per gallon 
42 gallons niacbine-oil, at 70 cents per gallon 
100 pounds waste, at 12^ cents per pound ... 
150 pounds of soap, at cents per pound... 

J dozen pails, at $4.50 per dozen. 

1 dozen brooms.. 

^ dozen wlibsk brooms, at .$3.50 per dozen_ 

I dozen fe.ather-dusters, at $9 per dozen. 

I dozen floor-brushes, at $24 per dozen. 

1 dozen mops .. 

1 dozen scrub-bru.sbes.. 

3 gross matches, at $2 per gross. 

1 dozen dust pans . 

4 pounds sponge, at $1.50 per pound. 


Amount. 


$26 00 
29 40 
12 50 
9 75 

2 25 
4 50 
1 75 
4 50 

12 00 
4 50 

3 00 
6 00 
3 00 
6 00 


125 15 

I 


I certify that the articles as above stated have been furnishe'^ for use of the United 
States custom-house at Boston, Mass.; that they were necessary for, and have been 
or will be applied to, use in the said building; that the prices charged are just and 
reasonable, and authorized by Department’s letter of November 15, 1884. 

R. WORTHINGTON, 

Custodian. 

' Approved: 


Assistant Secretary. 


































125 


lloccivcd, this - day of-, 188—, from - -, disbursing clerk, 

Treasury Department, Washington, D. C., the sum of one hundred twenty-five 
dolJars, in full payment of the above account. 

THOMAS JEFFEKSON. 

$125.15. 

(Signed in duplicate.) 

Paid by check on Assistant Treasurer U. S.,-, No.-, dated-, 188—. 

Note.—A ll hills must he made in duplicate, and he receipted by some person au¬ 
thorized to sign the firm-name. Unless bills are correctly receipted before presenta¬ 
tion, they must, under the law, be referred to the accounting ofiSces for settlement 
before they can be paid, which delays the transmission of the draft from ten to fifteen 
days. 

[Cat. No. 116 B.l 


Ai)propriation: Furniture and repairs of .same for public buildings, 1885. 
The United States to Vincent Barstow ^ Co. Dr. 


Date. 

Articles and labor furnished. 

Amount. 

1884. 

Sept. 18 

1 cabinet .standing desk, No. 27........ 

$70 00 
65 00 
56 50 
17 00 
6 00 
2 50 
5 00 

1 desk, No. 7..................._......._....__ 


1 desk. No. 6.. 

2 revolving stools. No. 23, at $8.50....... 


1 water-cooler...................... 


2 Smyrna rugs, at $1.25.... 


2 Smyrna rugs, at $2.50............___ 


2 brush-mats, afc$2...... 

4 00 


4 wire window-screens, 50'' x 30", at $4.90.. 

19 60 


2 window-awnings, at $9....... 

18 00 




• 

263 60 


I certify that the articles as above stated have been furnished for use of the United 
States custom-house at Bufiblo, N. Y.; that they were necessary for, and have been 
applied to, use in said building; that the XJrices charged are just and reasonable, and 
authorized by Department’s letter of July 25, 1884. 

CHARLES A. GOULD, 

Custodian. 

Approved: 

Assistant Secretary. 

Received, this - day of-, 188—, from-, disbursing clerk. 

Treasury Department, Washington, D. C., the sum of two hundred sixty-three 
dollars, in full payment of the above account. 

$263.60. 

(Signed in duplicate.) VINCENT BARSTOW & CO. 

Paid by check on assistant treasurer United States, New York,* No.-, dated 

-, 188—. 

Note. —All bills must be made in duplicate, and be receipted by some person author¬ 
ized to sign the firm-name. Unless bills are correctly receipted before presentation 
they must, under the law, be referred to the accounting offices for settlement before 
the;v can be paid, which delays the trjjnsmission of the draft from ten to fifteen days. 




































12G 


[Suporvisins Architect’s Office—Form 2 15.] 

The United States to Cincinnati Mannfactnriiuj Company Dr., on account of the appropri¬ 
ation for ^‘liepairs and preservation of public buildings^ 1885.” 


Date. 

Designation. 

Application. 

Amount. 

1885. 

Mar. 2 

To amount of propovsal accepted Jauu- 

For repairs to water-closets. 

$500 00 


ary 10, 1885. 

. Credit: 

By voucher paid February 15, 1885. 


300 00 

200 00 


Authorized by Department letter dated January 10, 1885. 

I certify that the articles above enumerated have been received and the services 
performed; that they were necessary for, and have been applied to, the repair of the 
custom-house, Portsmouth, N. H., and that the prices paid were just and reasonable. 

A. F. HOWARD, 

Custodian. 

Correct: 


Supervising Architect. 

Approved: 


Assistant Secretary. 

Received, this - day of-, 188—, from-, disbursing- 

the sum of two hundred dollars, in full payment of the above account. 

^ 200 . . 

(Signed in duplicate.) Cincinnati Manufacturing Company, 

FREDERICK W. FLOWERS, Treasurer. 

Paid by check on-, No.-, dated-, 188—. 


[Snpervivsing Architect’s Offi<;e.—Form 2 B.] 

The United States to Patterson 4' Little Dr., on account of the appropriation for Repairs 

and preservation of public buildings, 1885.” 


Date. 

Designation. 

Application. 

Amount. 

1885. 

Jan. 5 

45 feet 2-inch light soil-pipe, 11J cents .. 

Repairs to plumbing. 

$5 17 

o f;o 


12 2-inch light J bends, 21 cents. 



4 2-inch light J bends, 19 cents. 


^ Ou 
'7fl 


10 pounds lOd. nails, 3 cents. 


i U 


45 pounds 13-10 brass pi])e, 25 cents. 


oU 
11 oe; 


291 pounds 11-16 brass pipe, 24 cents_ 


7 no 


4 gross 1-inch screws. No. 11,19 cents_ 


7fi 


Amount paid H. B. Smith for block-tin, 
receipted bill attached hereto. 


A A\ 




32 19 


Authorized by Department letter dated December 10, 1884, 





















































I certify that the articles above enumerated have heeii received; that tlmy were 
necessary for, and have been, or will be, applied to, the repair of the custom-house, 
Albany, N. Y., and that the prices jiaid were just and reasonable. 

JOHN WILSON, 

Cusiodian. 

Correct: 


Supervising Arckitect. 

Approved: 


Assistant Secretary. 

Keceived, this - day of-, 188—, from--, disbursing- 

the sum of thirty-two y'o% dollars, in full payment of the above account. 

132.19. 

(Signed in duplicate.) PATTERSON & LITTLE. 

Paid by check on-, No.-, dated-, 188—. 


[Supei'visiug Architect’s Office—Form 2 B.] 

The United States to Harry C. McLean Dr., on account of the appropriation for ^‘Heat¬ 
ing, hoisting, and ventilating apparatus for public buildings, 1885.” 


Date. 

Designation. 

Application. 

Amount. 

1885. 
Jan. 10 

100 fire brick, 5 cents... 

1 barrel fire-clay .. 

Kepairs to furnace. 

$7 50 
3 50 


1 barrel mortar..... 


1 25 


2 flead-plate.'^, 720 pounds, 4^ cents . 


32 40 


3 days’ brickiayoi’, $3.50. 


10 50 


a day.<?’ ]dpe fitter, $3..50... 


10 50 







C5 05 


Authorized by Department letter dated January 2,1885. 


I certify that the articles above enumerated have been received and the services, 
performed; that they were necessary for, and have been applied to, the repairs of the 
custom-house, Buffalo, N. Y., and that the prices paid w^ere just and reasonable. 

HENRY JAMES, 

Cusiodian. 

Correct: 


Supervising Architect. 

Apprerved: 


Assistant Secretary. 

Received, this - day of-, 188—, from-—, disbursing- 

the sum of sixty-five dollars, in full payment of the above account. 

HARRY C. McLEAN. 

$65.65. 

(Signed in duplicate.) 


Paid by check on-, No.- 


188-, 


, dated 












































128 

[Superv'ising Architect’s Office. Form 2 B.] 


The United States to John S. HoUinushead Dr., on account of the appropriation for^^ Vaults, 

safes, and locks for public buildings, 1885.” 


Date. 

Designation. 

Application. 

Amount. 

1885. 

Apr. 10 

298 feet .5-4 white-pine selects, .$4.7:1. 

2 gross 1^-inch No. 12 screws, 25 cents... 
0 jioiiTifls finishinp' nails, 5 cents.. 

Constructing pigeon-holes .. 

$14 09 
50 
30 
08 
5 50 

Vault of deputy collector. 


^ dozen sand paper, 15 cents. 


2 days’ carpenter, .$2.7.5... 




20 47 


Anthorized by Departniout letter dated March 20, 1885. 

1 certify that the articles above enumerated have been received and the services 
])erformed; that they were necessary for, and have been applied to, the repairs of the 
custom-house, San Francisco, Cal., and that the prices paid were just and reasonable. 

H. H. DODGE, 

Custodian. 

Correct: 


Supervising Architect. 

Approved. 


Assistant Sect'etary. 

Received, this-day of-, 188—, from-, disbursing-, the 

sum of twenty dollars, in full payment of the above account. 

JOHN S. HOLLINGSHEAD, 

By ROOF H. THAYER, Attorney. 

$20.47. 

(Signed in duplicate) 

Paid by check on-, No.-, dated 


188 —. 






























INSTRUCTIONS TO DISBURSING OFFICERS AND OTHERS. 


PRUFESHIONAL PBAOTICE ANU CHAKUES, AMERICAN INSTITUTE OE ARCHITECTS. 

1. For full professional services, except as hereinafter mentioned, the customary 
charge is 5 per cent, on the total cost of the works executed from the architect’s de¬ 
sign. 

2. For works of less value than |10,000, and for alterations, a special charge in ex¬ 
cess of the above is made. 

3. For monumental work, and for all works in which the expenditure is mainly for 
skilled and artistic labor, as fittings and furniture, decoration, sculpture, stained 
glass, or the like, and for selection of stuffs and other materials, the architect’s charge 
is regulated by special circumstances and conditions. 

4. When several similar hut distinct buildings are erected at the same time from a 
single specification and one set of drawings, and under one contract, the commission 
is charged on the cost of one such building, and a special charge is made in respect 
to the others. 

5. The commission is reckoned on the total cost of the work, including all perma¬ 
nent fixtures necessary to render it fit for occupation, and as if executed of new ma¬ 
terials. 

6. In case j)reliminary sketches only are prepared, the charge is 1 per cent, of the 
estimated cost. 

7. For preliminary sketches, general drawings and specifications, 2^ i)er cent. 

8. For preliminary sketches, general drawings, details, and specifications, 3^ per 
cent. 

9. Warehouses and factories, 3^ per cent., divided in the above ratio. 

10. Additional charges for alterations and additions to plans and contracts, also for 
surveys and measurements. 

11. In case of the abandonment of a project after the drawings and specifications 
have been prepared, the charge is in proportion to the work done, and is at least one- 
half of the full commission. 

12. If material alterations in the drawings are made by direction of the client, the 
additional charge is in proportion to the work done. 

13. The architect is entitled to payments on account, one-half of the commission on 
estimated cost at the signing of contracts or the beginning of the work, and other 
payments successively as the work progresses. 

14. Full professional services include— 

Preliminary studies. 

Working drawings and specifiations in duplicate. 

General supervision. 

Examining and passing accounts. 

15. All necessary traveling expenses are to be paid by tbe client. 

16. Drawings and specifications are the instruments of service and the property of 
the architect. 

10438 P B- 9 


las) 




130 


[Circular.] 

INSTRUCTIONS TO PURLIC OFFICERS APPOINTED TO DISBURSE MONEYS APPROPRIATED FOR 

CONSTRUCTION OF PUBLIC BUILDINfiS. 


[Amendatory of Circular No. 29, of 1878.] 


1884. 

Department No. 127. 
Supervising Architect’s Ofiice. 


Treasury Department, 

Office of the Secretary, 

Washington, D. C., Jiilg 31, 1884. 


I. In accordance with the regulations of the Dep.artraent, issued under sections 
3620 and 5488 of the Revised Statutes, .all remittances to a disbursing agent must be 
deposited immediately upon receipt thereof to his credit with the Treasurer, or an 
assistant treasurer of the United States, or a designated depository, unless otherwise 
specially authorized by the Secretary of the Treasury. 

II. Funds required for the prosecution of work will be advanced upon the estimates 
of the superintendent in charge, Avhich estimates are required to bo placed in the 
hands of the disbursing agent on or before the first day of the month for which made, 
for record and transmission to this Department. Upon this paper the disbursing agent 
will note in the marginal blank prepared for that purpose the total amount of funds 
received, the amount paid for site, the aruount paid on superintendent’s certificates^ 
the amount of repayments to the Treasury, the amount retained as commissions on 
disbursements, and the balance in hand. 

III. Moneys advanced to the disbursing agent will be paid out only upon vouchers 
properly certified by the superintendent, except in the case of the disbursing agent’s 
commissions, unless otherwise specially instructed by the Secretary of the Treasury. 
Disbursing agents are accountable under their bonds for the safe custody and proper 
disbursement of the moneys advanced to them. In no case will funds be placed in the 
hands of a superintendent for disbursement. 

IV. Should there be any amounts unpaid on any pay-roll when the monthly accounts 
are ready for transmission to the Department, the names of the em^iloyds to whom 
such amounts are due, with the length of service, the dates between which rendered, 
the rates per day and the amounts due, will be transferred to the non-payment roll 
(Form 4), and they will accompany each monthly account in this manner until paid. 

V. Vouchers are prepared in favor of the person, firm, or corporation wMtb whom 
the obligation has been contracted ; the receipt for the amount must strictly corre¬ 
spond therewith, and be made by the person, or one of the persons, to whom the money 
is due. Vouchers drawn in favor of a firm should be receipted by a member of the 
firm in the firm’s name, and if he adds thereto his own name he should also add the 
words ‘^of the firm.” In case payment is directed to be made to an attorney, a duly 
executed x)ower of attorney, or jiroiierly attested copy, must bo furnished, to accom¬ 
pany the voucher which it covers when the accounts are rendered. As jiowers of at¬ 
torney are strictly construed, they should be so explicit in terms as to leave no room 
for doubt as to the extent of authority intended by the in-iucipal to be delegated. 
When the public creditor is a corporate body suiix^lying materials or services under 
contract, the first voucher should be accomx>anied by a i>roperly authenticated copy, 
under seal, of the vote or order of the corporation authorizing the i^ersou signing to 
so make the corporate signature and receive the money. Subsequent vouchers under 
the same contract will bear ni)on their face a reference to this authority already fur¬ 
nished. When the payee is unable to write ho will make his signature by mark, and 
such signature must be properly attested. 

Vr. Payment will not be made to heirs, executors, administrators, receivers, as¬ 
signees, or other successors, or legal representatives (except in the case of attorneys 
referred to in the preceding section), until the account has lieen passed upon by the 
proper accounting olficers of the Treasury. To enable these officers to acquire a full 
understanding of the subject, and to take such action as the laws and regulations 


131 


prescribe in such cases, the account, covered by full letter of ex[)lanation, must be 
sent to this Department, aiCcoinpanied by the original letters of administration (if any 
are issued), or properly authenticated order of the court, as the case- may be, when 
after consideration, instructions as to payment will be given. 

VII. The disbursing agent should attend personally, wherever practicable, to the 
paying out of all moneys, and receipts to the pay-rolls, as well as other vouchers, ex¬ 
cept in the case of non-resident creditors, should bo made in his ])resence, or in that 
of some trusty person whom he may deputize for that purpose. Immediate payment 
should be made to all mechanics and laborers at the time of signing the rolls. 

VIII. In order to facilitate the examination of disbursing agents’ accounts whenever 
such examinatiou may be directed, as well as to enable them to keep their records in 
a])roper manner, each voucher should be paid by a single check, the stub of which 
check should bo identified with the voucher by memorandum of the voucher number. 
An entire pay-roll may be regarded as one voucher, the amount of which may bo drawn 
by one check, and the money paid direct to the employds. As the superintendent’s 
office is located immediately at the w'ork, and as ho is required to be present during 
all the working hours of the day, much time will be saved, and iden tilication of the 
men facilitated, if the rolls are paid at his office; and, for these reasons, this class of 
disbursements is directed to be made at that place. 

IX. The disbursing agent will not regard processes of attachment against public 
funds, nor under any circumstances pa;y into the hands of a creditor of an employe in 
the public service any moneys due such employd except upon a duly executed power 
of attorney. 

X. Before making payment of any vouchor the disbursing agent should give it 
careful scrutiny to see that it is in proper form, that its computations are correct, that 
the expenditures are incurred under proper authority, that the prices are charged in 
accordance with contract rates; and when any fact comes to the knowledge of the 
disbursiug agent tending to show that the services or supplies charged for have not 
been actually rendered or delivered, or are not at fair or contract prices, or that the 
expenditure is extravagant or unauthorized, it will be his duty, notwithstanding the 
voucher therefor may bear the certificate of the superintendent, to withhold payment 
and report the case to the Department for instructions. Vouchers will bear no credits 
by way of return or sale of public property of any kind; such property when disposed 
of must be sold for cash, and the proceeds dejjosited according to law. 

XI. By section 3622, Revised Statutes, it is made the duty of all disbursiug officers 
to transmit their accounts ‘‘to the Bureau to which they pertain within ten days after 
the expiration of each successive month.” It is desirable in the case of accounts for 
construction or repairs of public buildings that the accounts therefor, with the vouch¬ 
ers necessary to their correct and prompt settlement, be received at this^Dcpartment 
at a date prior to that provided by the statute. Disbursing agents will therefore, 
whenever practicable, close their accounts for anj' month on the first day of the suc¬ 
ceeding mouth, and forward such accounts on the evening of the same day to the 
Secretary of the Treasury. 

XII. Tiie monthly accounts comprise the following-named papers: One set of the 
vouchers (Forms 2 A and 3) )>aid during the month; one abstract (Form 5) of such 
vouchers, and one account current (Form 6), which will be sent to this Department 
as herein directed. Duplicates of the vouchers paid will be retained by the disburs¬ 
ing agent, his copies of abstracts and accounts current being kept in books to be fur¬ 
nished for that purpose by the Department. One abstract and one account current, 
each month, will be given to the superintendent for the files of his ofiice. 

XIII. All communications from this Department to the disbursing agent should be 
acknowledged on the day of receipt if practicable. All official communications trom 
liiui will bo Addressed to the Secretary of the Treasury, and all documents transmit¬ 
ted will be so indorsed as to show at a glance their puriau t. If there be more than 
one, the inclosures should be enumerated in the letter of transmission. 


132 


XIV. The attention of disbursing agents is specially directed to the following- 
named sections of the Jlcviscd Statutes of the United States; 3(118, 3020, 3621, 3622, 
3624, 3633,3733, 5488,5491,5496, and 5503, and to Department Circular No. 107, Au¬ 
gust 24,1876. 

CHAS. E. COON, 

Acting Secretary. 


[Circular.] 

INFORMATION FOR DISRIRSING OFFICERS, AND FOR OFFICERS AND AGENTS AUTHORIZED 

TO PURCHASE SUPPLIES. 

1883, ) Tkeasury Department, 

Department No. 55. [ FlKST CoMPTKOLLER’S OFFICE, 

First Comptroller’s Office. ) Washington, L). C., May 12, IS'S'i. 

Section 3622 of the Devised Statutes reciuires every disbursing officer to render his 
accounts to the proper Auditor “ with the vouchers necessary to the correct and prompt 
settlement thereof.” 

Many of the acts of CJongress making appropriations classify the appropriations 
under general heads, followed by a statement showing the i)articular service to which 
they are to be respectively applied. Thus, as an examx)le, the’act of August 7, 1882 
(22 Stat., 331), makes an appropriation as follows: 

“Freedmen’s Hospital and Asylum. —For the Freedmen’s Hosx>ital and Asylum, 
Washington, District of Columbia, as follows: For subistence, twenty-four thousand 
dollars ; for salaries and compensation of the surgeou-in-chief, two assistant surgeons, 
engineer, matron, nurses, and cooks, nine thousand live hundred dollars ; for fuel and 
light, three thousand dollars; for clothing, bedding, forage, transportation, and mis¬ 
cellaneous ex^ienses, six thousand dollars; for rent of hosx)ital buildings and grounds, 
four thousand dollars; for medicines and medical supi)lics, one thousand five hundred 
dollars; for repairs and furniture, two thousand dollars; in all, fifty thousand dollars.” 

The account kept of this appropriation in the Warrant Division of the office of the 
Secretary of the Treasury, and in the office of the First Comptroller, is under the cap¬ 
tion of ‘‘ Support of Freedmen’s llosxiital and Asylum, 1883.” There is no separate 
account for “Subsistence,” or for “Salaries and compensation.” But under this ap- 
X>ropriation no expenditure can be made for “ Subsistence” in excess of the sum of 
$24,000, api)roj)riated for that purpose, nor can the exi>enditures for any of the other 
specific objects enumerated lawfully exceed the sum appropriated therefor. 

Disbursing officers are required to return with their accounts separate schedules of 
the expenditure for each of the designated specific objects, and each voucher must 
show the siiecific object for which it was The ordinary annual appropriation 

acts are made for the service of a specified fiscal year. When such act authorizes 
the imrchase of supplies, such x)urchase should be made, as nearly as practicable, in 
an amount equal to the reqnirements of the service of that year, and not in excess of 
the gross amounts axipropriated. If it becomes apparent that the approjiriation is in 
excess of the requirements of the service of the fiscal year, it is not lawful to ex^ieud 
the whole appropriation, and thus accumulate supplies for the next fiscal year. The 
excess of the sum appropriated beyond that required for the service of the fiscal year 
for which it is made should be left unexj)euded, to bo carried at the proper time to 
the credit of the surplus fund. 

WILLIAM LAWRENCE, 

' Comptrolle)'. 



13S 

INSTRCCTIOXS CONCERNING DITIICATE CHECKS. 


Office of the Secretary of the Treasury, 1 
Division of Public Moneys, > 

Form 20. ) 

Sec. 'JC46. Whenever any original check is lost, stolen, or destroyed, disbursing officers and agents of 
the United States aro.authorized, after the expiration of six months, and within three years from the 
date ot such check, to issue a duplicate check; and the Treasurer, assistant treasurers, and designated 
depositaries of the United States are directed to pay such duplicate‘checks, upon notice and proof of 
the loss of the original checks, under such regulations in regard to their issue and payment, and upon 
the execution of such bonds, witli sureties, to indemnify the United States, as the Secretary of the 
Treasury shall prescribe. 

This section shall not apply to any check exceeding in amount the sum of $2,500. 

Sec. 3647. In case the disbursing officer or agent by whom such lost, destroyed, or stolen original 
gheck was issued, is dead, or no longer in the service of the Cuited States, it shall be the duty of the 
proper accounting officer, under such regulations as the Secretary of the Treasurj' shall prescribe, to 
state an account in favor of the owner of such original clieck lor the amount thereof, and to charge 
such amount to the account of such officer or agent. 

Treasury Department, 
JVashinf)to7i, D. C., March 27, 1885. 

In compliance with the requirements of the ju-eccdiiig sections of the Revised 
Statutes, the following regulations are establi.shed : 

Immediately upon the loss of a check, the owner, to better ])rotect his interest, 
should, in writing, notify the office or bank on which it was drawn of the fact of such 
loss, stating the name of the officer or agent'’by whom it was drawn, describing the 
check—giving, if possible, its date, number, and amount—and requesting that pay¬ 
ment of the same be stopped. 

In order to j^rocure the issue of a duplicate check, the party in interest must fur¬ 
nish the officer or agent who issued the original check with an affidavit giving the 
name and residence of the applicant in full, describing the check audits indorsements, 
showing his interest therein, detailing the circumstances attending its loss, and what 
action, if any, he has taken to stop payment thereon. The affidavit must be made 
and signed before an officer authorized to administer oaths generally, and he musi 
certify that he administered the oatk. 

He must also furnish to the same officer or agent a bond, executed on the accom¬ 
panying form and according to these instructions, which will be furnished to any 
officer or agent applying therefor. 

The affidavit and the bond, wffien executed, are to be indorsed by the officer or agent 
as having been submitted to him, and as being the proof and security upon which he 
has acted. After the expiration of six months from the time the original check w'as 
issued, the officer or agent will issue a duplicate, which must be an exact transcript 
of the original, especial care being taken that the number and date correspond with 
those of the original. The affidavit, bond, and du])licate check he will, without de¬ 
lay, forward to the Secretary of the Treasury, who, upon their receipt, will advise 
the office or bank on which the check wms drawn that an application for a dupli¬ 
cate is pending, and the bank or office wdll immediately inform the Secretary whether 
a request has been made to stop payment of the original, and whether such original 
has been presented or jiaid, and if not paid, a caveat will be entered, and payment 
will thereupon he stopped. 

If the information obtained is satisfactory to the proper accounting officer of the 
Treasury, and he approves of the issue of the duplicate, and of the accompanying 
bond, he will certify such approval, in waiting, on the papers, as w^ell as on the du¬ 
plicate check, and return them to the Secretary of the Treasury. 

Any duplicate check issued in pursuance of these instructions, bearing such certi¬ 
ficate and the approval of the Secretary or Assistant Secretary of the Treasury, may, 
if properly indorsed, be paid by the Treasurer, the assistant Treasurer, or dejiositary 
on wffiom it is drawn, subject to the same rules and regulations as apply to the pay- 


t 


134 


ment of original checlvs ; but no duplicate shall be paid if the original shall already 
have been paid. 

In case of the loss of a check issued by a United States disbursing officer or agent 
who is dead or no longer in the service of the United States, the affidavit and bond 
required to be furnished by the owner of said check to an officer or agent in the^serv* 
ice of the United States prior to the issue of a duplicate check, should be forwarded 
to the Secretary of the Treasury, who will refer them to the proper accounting officer 
for examination, and the statement of an account in favor of the owner of said check, 
as provided for in section 3647. 

Whenever such an account shall have been stated, and an.officer or agent charged 
with the amount of any duplicate check, the liual accounting officer will notify the 
Secretary of the Treasury, in order that the amount of the original check, if remain¬ 
ing to the credit of the officer or agent in any United States depository, may be re¬ 
paid into the Treasury and carried to his credit, and to the credit of the proper ap¬ 


propriation. 

These regulations shall not apply to any check exceeding in amount the sum of 
$2,500. 

D. MANNING, 

Secretary. 


GiRClJLAR INSTRUCTIONS RELATIVE TO PUBLIC MONEYS AND OFFICIAL CRECKS OF UNITED 

STATES DISBURSING OFFICERS. 


1876. 

Department No. 107. 

Ind. Treasury Division No. 26. 


Treasury Department, 
Washington, D. C., August 24, 1876. 


The following sections of the Devised Statutes are published for the information 
and guidance of all concerned: 

“Sec. 3620. It shall bo the duty of every disbursing officer having any public 
money intrusted to him for disbursement to deposit the same with the Treasurer or 
some one of the assistant treasurers of the United States, and to draw for the same 
only as it may be required for payments to be made by him in pursuance of law ,* and 
all transfers from the Treasurer of the United ^nates to a disbursing officer shall bo 
by draft or warrant on the Treasurer or an assistant treasurer of the United States. 
In places, however, where,there is no Treasurer or assistant treasurer, the Secretary 
of the Treasury may, when he deems it essential to the public interest, specially au¬ 
thorize in writing the deposit of such public money in any ether public depository, 
or, in writing, authorize the same to be kei)t in any other manner, and under such 
rules and regulations as he may deem most safe and effectual to facilitate the pay¬ 
ments to public creditors. 

“ Sec. 5488. Every disbursing officer of the United States who deposits any public 
money intrusted to him in any j^lace or in any manner, except as authorized by law, 
or converts to his own use in any way whatever, or loans with or without interest, 
or for any purpose not prescribed by law withdraws from the Treasurer or any assist¬ 
ant treasurer, or any authorized depository, or for any purpose not prescribecl by law 
transfers or axjplies any portion of the public money intrusted to him, is, in (ivery 
such act, deemed guilty of an embezzlement of the money so deposited, converted, 
loaned, withdrawn, transferred, or applied, and shall bo punished by imprisonment 
with hard labor for a term not less than one year nor more than ten years, or by a 
tine of not more than the amount embezzled or less than one thousand dollars, or by 
both such tine and imprisonment.” 

In accordance with the provisions of the above sections, any public money .ad 
vanced to disbursing officers of the United States must be deposited immediately to 
their respective credits, with either the United States Treasurer, some assistant treas¬ 
urer, or designated depositary, other than a national-bank depositary, nearest or 
most convenient, or, by special direction of the Secretary of the Treasury, with a 
national-bank depositary, except— 

(1) Any disbursing officer of the War Department, specially authorized by the Sec¬ 


retary of War, when stationed on the extreme frontier or .at places far remote from 


such deposit.aries, m.ay keep, at his own risk, such moneys as may be intrusted to liim 
for disbursement. . 



135 


(2) Any officer receiving money reniitted to liim upon specific estimates may dis¬ 
burse it accordingly, without waiting to place it in a depository, provided the pay¬ 
ments are due, and he i)refers this method to that of drawing checks. 

Any check drawn by a disbursing officer upon moneys thus deposited must be in 
favor of the party, by name, to whom the payment is to be made, and payable to 
“order” or “bearer,” with these exceptions : 

(1) To make payments of individual pensions, checks for which must be made pay¬ 
able to “order;” (2) to make payments of amounts not exceeding twenty dollars; 
(3) to make payments at a distance from a depositary, and (4) to make payments of 
fixed salaries due at a certain period ; in either of which cases, except the first, any 
disbursing officer may draw his check in favor of h'rnself or bearer for such amoun^> 
as may be necessary for such ])ayment, but in the last-named case the check must be 
drawn not more than two days before the salaries become due. 

Any disburing officer or agent drawing checks on moneys deposited to his official 
credit must state on the face or back of each check the object or purpose to which 
the avails are to be applied, except Upon checks issued in payment of individual pen¬ 
sions, the special form of such checks indicating sufficiently the character of the 
disbursement. 

Such statement may be made in brief form, but must clearly indicate the object of 
|he expenditure, as, for instance, “ pay,” “ pay-roll,” or “ payment of troops,” adding 
tire fort or station; “purchase of subsistence ” or other supplies; “on contract for 
construction,” mentioning the fortification or other public work for which the pay¬ 
ment is made; “ payments under $20 ;” “ to pay foreign pensions,” &c. 

Checks will not be returned to the drawer after their payment, but the depositary 
with whom the account is kept shall furnish the officer with a monthly statement of 
his deposit account. 

No allowance will be made to any disbursing officer for expenses charged for col¬ 
lecting money on checks. 

In case of the death, resignation, or removal of any disbursing officer, checks pre¬ 
viously drawn by him will be paid from the funds to his credit, unless such checks 
have been drawn more than four m»nths before their jjresentation, or reasons exist 
for suspecting fraud. 

Every disbursing officer wheu opening his first account, before issuing any checks, 
will furnish the depositary on whom the checks are drawn, with his official signature, 
duly verified by some officer whoso signature is known to the depositary. 

For every deposit made by a disbursing officer, to his official credit, a receipt 
in form as below shall be given, sotting forth, besides its serial number and 
the place and date of issue, the character of the funds, i. e., whether coin or •cur¬ 
rency; and if the credit is made by a disbursing officer’s check transferring funds to 
another disbursing officer, the essential items of the check shall be enumerated ; if by 
a Treasury draft, like items shall be given, including the warrant number; the title 
of each officer shall be expressed, and the title of the disbursing account shall also show 
for what branch of the i)ublic service the account is kept, as it is essential for the 
proper transaction of Departmental business that accounts of moneys advanced from 
different Bureaus to a disbursing officer serving in two or more distinct capacities, be 
kept separate and distinct from each other, and be so reported to the Department 
both by the officer and the depositary, the receipt to be retained by the officer in 
whose favor it is issued: 

■p^o. _ . Office of the U. S. {AsshUint Treasurer or Depositary). 

-, -, 18—. 

Received of- -,- tirt dollars, consisting of-, to be placed to 

his credit as-, .and subject only to his check in that official caj)acity. 

U. S. (Assistant Treasurer or Depositary). 

^ - • 

These regulations .are intended to supersede those of .January 2, 1872. 

CHAS. F. CON ANT, 

Acting Secretary, 


t 














136 


INSTRUCTIONS CONCERNING THE PAYMENT OF TREASURY DRAFTS AND OFFICIAL CHECKS OP 

DISBURSING OFFICERS. 


DeoartS No 27 ^ TkeASURY DEPARTMENT, 

Ind. Treasury Division No. 28. 5 Washington, D. C., February 13, 1877. 

The following Sections of the Revised Statutes of the United States and the subse¬ 
quent regulations are jDublished for the information and guidance of all concerned: 

“ Sec. 306. At the termination of each liscal ^ear all amounts of moneys that are 
represented by certificates, drafts, or checks, issued by the Treasurer, or by any dis¬ 
bursing officer of any Department of the Government, upon the Treasurer or any as¬ 
sistant treasurer, or designated depositary of the United States, or upon any national 
bank designated as a depositary of the United States, and which shall be represented 
on the books of either of such offices as standing to the credit of any disbursing offi¬ 
cer, and which were issued to facilitate the payment of warrants, or for any other pur¬ 
pose in liquidation of a debt duo from the United States, and which have for three 
years or more remained outstanding, unsatisfied and unpaid, shall be deposited by 
the Treasurer, to be covered into the Treasury by warrant, and to be carried to the 
credit of the parties in whose favor such certificates, drafts, or checks were respect¬ 
ively issued, or to the persons who are entitled to receive pay therefor, and into an 
appropriation account to be denominated ‘ oTitstanding liabilities.’” 

“ Sec. .308, The payee or the bona fide holder of any draft or check the amount of 
which has been deposited and covered into the Trea.sury pursuant to the preceding 
sections, shall, on ])resenting the same to the proper officer of the Treasury, be enti¬ 
tled to have it i)aid by the settlement of an account and the issuing of a warrant in 
his favor, according to the i)ractice in other cases of authorized and liquidated claims 
against the United States. 

“ Sec. 309. The amounts, except such as are provided for in section three hundred 
and six, of the accounts of every kind of disbursing officer, which shall have remained 
unchanged, or which shall not have been increased by any new deposit thereto, nor 
decreased by drafts drawn thereon, for the space of three years, shall in like manner 
be covered into the Treasury, to the proper ai)propriation to which they belong ; and 
the amounts thereof shall, on the certificate of the Treasurer that such amount has 
been deposited in the Treasury, be credited by the proper accounting officer of the 
Department of the Treasury on the books of the Department, to the officer in whose 
name it had stood on the books of any agency of the Treasury, if it appears that he is 
entitled to such credit. 

“ Sec. 310. The Treasurer, each assistant treasurer, and each designated depositary 
of the United States, and the cashier of each of the national banks designated as such 
depositaries, shall, at the close of business on every thirtieth day of June, report to 
the Secretary of the Treasury the condition of every account standing, as in the pre¬ 
ceding section specified, on the books of their respective offices, stating the name of 
each depositor, with his official designation, the total amount remaining on deposit to 
his credit, and the dates, respectively, of the last credit and the last debit made to 
each account. And each disbursing officer shall make a like return of all checks issued 
by him, and which may then have been outstanding and unpaid for three years and 
more, stating fully in such report the name of the payee, for what purpose each check 
was given, the office on which drawn, the number of the voucher received therefor, 
the date, number, and amount for which it was drawn, and, when known, the resi¬ 
dence of the payee. ” 

Regulations. 


(1) Hereafter any Treasury draft or any check drawn by a public disbursing officer 
still in service, which shall be presented for payment before it shall have been issued 
three full fiscal years, will be paid in the usual manner by the office or bank on which 
it is drawn, and from funds to the credit of the drawer. Thus, any such draft or 
check issued on or after July 1, 1873, will bo paid as above stated until June 30, 1877, 
and the same rule will apply for subsequent years. 

Any such draft or check which has been issued for a longer period than three full 
fiscal years will be paid only by the settlement of an account in this Department, as 
provided in section 308 above published; and for this purpo.se the draft or check will 
)je transmitted to the Secretary of the Treasury for the necessary action. 

(2) The reports of independent Treasury officers, national-bank depositaries, and 
public disbursing officers required by section 310 above j)ubli8hed, will be rendered 
promptly to the Secretary of the Treasury at the close of each fiscal year. 


% 


137 


(3) Whenever any (lishursing officer of the United States shall cease to act in that 
capacity, ho will at once inform the Secretary of the Treasury whether he has any 
public funds to his credit in any office or bank, and, if so, what checks, if any, he has 
drawn against the same which are still outstanding and unpaid. Until satisfactory 
information of this character shall have been furnisbed, the whole amount of such 
moneys will be held to meet the jiayment of his checks properly payable therefrom. 

(4) Hereafter, at the close of each ffscal year, the Treasurer, the several assistant 
treaurers, and designated and national-bank depositaries, will also render to the Sec¬ 
retary of the Treasury a list of all disbursing officers’ accounts still unclosed which 
have been opened on the books of their respective offices or banks more than three 
fiscal years, giving in each case the name and official designation of the officer, the 
date when the account with him was opened, and the balance remaining to his credit. 

(5) In case of the death, resignation, or removal of a public disbursing officer, any 
check previously drawn by him and not presented for payment within four months of 
its date, will not be paid until its correctness shall have been attested by the Secre¬ 
tary or Assistant Secretary of the Treasury. 

(6) If the object or purpose for which any check of a public disbursing officer is 
drawn is not stated thereon, as required by Departmental regulations, or if any reason 
exists for suspecting fraud, the office or bank on which such check is drawn will re¬ 
fuse its payment. 

CHAS. F. CONANT, 

Acting Secretary. 


POWER OP CERTAIN OFFICERS IN THE ISSUE OP REUllSITIONS AND WARRANTS. 


1881. 1 Treasury Department, 

Department No. 106. > 

Secretary’s Office. ^ SECRETARY'S OFFICE, 

Washington, I). C., October 25, 1881. 


The following opinion of the Attorney-General is published for the information and 
guidance of all concerned. 


H. F. FRENCH, 

Acting Secretai'y. 


Department of Justice, 

^ . Washington, D. C., October 1881. 

To the honorable Secretary of the Treasury : 

Sir: In your letter of the 11th instant, you request my opinion on the follow¬ 
ing questions: ‘‘First. Whether the appropriation of $175,000, for artificial limbs, 
&c., under the act of March 3, 1881, should legally be expended under the authority 
of the Department of War, or the Department of the Interior.” “Second. Whether 
the requisition for $20,000, authorized and granted in the manner above stated [in 
your letter], can be legally rescinded upon the opinion of the First Comptroller.” 
“ Third. Whether, as claimed by the First Comptroller, the question of the legality 
of warrants or requisitions is wholly within his jurisdiction, he being the only officer 
w'ho countersigns warrants; and whether the Secretary of the Treasury is legally 
bound by the opinion of the First Comptroller upon this point.” 

Although the first question is not entirely free from doubt, I am of opinion that the 
$175,000 appropriated by act of March 3, 1881, Ch. 133 (making appropriations for 
sundry civil expenses), for furnishing artificial limbs and appliances, or commutation 
therefor, and transportation, should be expended under the direction of the War De¬ 
partment. 

An examination at the Department of State shows that the words “ miscellaneous 
objects under War Department ” which precede, and the words “under the Depart- 




138 


ruent of the Interior,” which succeed this appropriation in the printed vojiime of the 
StatutCvS, are fouud in tlio enrolled bill in the same juxtaposition. In addition to 
this, we Iiavo the fact that thti ai)proi)riatioii in (juestion was asked for by the Secre¬ 
tary of War in his annual estimates, and not by the Secretary of the Interior. 

The book of estiiwates submitted to Congress at each session is provided' for by law 
(secs. 36(i0-:}672, Revised Statutes), and in this particular estimate the Secretary of 
War, in compliance with section 3ii60, referred to sections 4787 and 4791, Revised 
Statutes, and the act of August 15, 187G, 19 Stat., 203, as the laws authorizing the 
expenditure. 

The attention of Congress was thus called to the very acts which have given rise 
to this controversy. 

It is not necessary to express any opinion as to how far such arrangement in the 
statute, based upon such an estimate, would supersede or override the plain meaning 
of a general statute, but taken by itself it certainly is persuasive evidence of the in¬ 
tention of the law-makers. 

By section 2 of the act of i7th June 1870 (IG Stat., p 153), the money commutation 
was to be paid by the Cominissiouer of Pensions, in the same manuer as j^ensions 
were ]>aid. 

Until June 30, 1876, the commutations were paid in accordance with that law (sec. 
4789, Revised Statutes), and the appropriations therefor were invariably found in the 
acts appropriating for the ])ayment of pensions. But the apropriation for the fiscal 
year ending 1877 was expended by the War Department under the act of March 23, 
1876, iiroviding for the payment of ])ensions (vol. 19, p. 8), as follows: ‘‘Also for 
furnishing artificial limbs or apparatus for resection, with transportation or commu¬ 
tation therefor, fifty thousand dollars: Provided, That the same shall be expended 
and disbursed under the direction of the Surgeon-General of the Army, and in .accord¬ 
ance with existing laws.” No question can arise as to the propriety of the expendi¬ 
ture of that appropriation under the War Department. Before another annual ap¬ 
propriation was made for furnishing artificial limbs, the act of August 15, 1876, was 
passed, which provides that every office^’, soldier, &c., shall receive an artificial limb 
or appliance, or commutation therefor, as provided and limited by existing laws, 
‘‘ under such^regulations as the Surgeon-General of the Army may prescribe.” Since 
which act the appropriations for artificial limbs, or commutation therefor, have beeu 
in the sundry civil bill under the head of “War Department,” iuste.ad of, as thereto¬ 
fore, in the apiiroi)riation for payment of pensions, and have been called for each 
ye.ar by estim.ates from the Secretary of War. In fact, under estimates and legisla¬ 
tion identical with those for the current year, the appropriations for this purpose for 
the fiscal years ending June 30, 1878, 1879, 1880, and 1831 have been expended udder 
the War Department. 

The repeal of section 4789 (“ the Commissioner of Pensions shall cause the same to 
bo p.aid to such soldiers in the same manner that pensions are paid”) by the act of 
August 15, 1876 (the limbs shall be furnished or commutation paid “ under such reg¬ 
ulations as the Surgeon-Geueral of the Army may prescribe”), is not as cle<ar as it 
might be; but the interpretation put upon it, not only by Executive officers,* but by 
Congress itself, leads me to the conclusion that the pur|)oso of that act w.as to unite 
, under the Surgeon-Geueral the payment of commutation with the issue of the artifi¬ 
cial limbs, and to discontinue the anomaly of the Surgeon-Gcmeral expending so much 
of the appropriation as was necessary to pay for the limbs and appliances required, 
and the Commissioner of Pensions disbursing so much as was needed for those who 
elected to receive commutation. 

It might, of course, be consistent with the regulations prescribed by the Surgeon- 
General that he should furnish to the Commissioner of Pensions a list of those who 
elect to receive commutation ; but the better view—the one more consistent with 


* See Moore vs. The United States, 95 U. S., 763. 





139 


subsequent legislation—is, that the act of 1876 gave him plenary powers in maid g 
the regulations. 

Should yon adopt the foregoing opinion, your second question becomes unimpor¬ 
tant. I learn from your letter and inclosures that the following action has been taken 
by the various officers with reference to the appropriation in question : 

The Secretary of-the Treasury signed an appropriation warrant, which the First 
Com])troller countersigned, crediting the whole appropriation for expenditure under 
the War Department. Thereupon (section .3673), the Secretary of War made an ae- 
conntable requisition for $20,000, which was countersigned by the Second Comptroller 
(section 273) and registered by the Second Auditor. Upon this, the Secretary of the 
Treasury granted a warrant for $20,000 (section 248), which was countersigned by the 
First Comptroller (secti«:)n 269). This warrant, in substance, directed the Treasurer 
of the United States to jjlace that sum to the credit of Lieutenant-Colonel Swift, to 
be charged to the appropriation in question, and the money has been placed to hi«s 
credit on the books of the Treasurer. 

But the First Comptroller, being of opinion that the appropriation should be ex- 
])ended under the Secretary of the Interior, axlvises that all these proceedings be in¬ 
validated, and that a new requisition be made by the Secretary of the Interior, which 
shall pursue the same course as that of the Secretary of War. 

Should you adopt his opinion, I think, in answer to your second question, that if the 
Secretary of the Interior will make the proper requisition, you may grant a warrant 
thereon, and request from the Treasurer a return of the former warrant for cancel¬ 
lation. 

Your third inquiry, “whether, as claimed by the First Comptroller, the question 
of the legality of warrants or requisitions is wholly within his jurisdiction, he being 
the only officer who countersigns warrants; and whether the Secretary of the Treas¬ 
ury is legally bound by the opinion of the First Comptroller upon ttiiis point,” I an¬ 
swer in the negative. 

The Secretary of War, by making a requisition for the $20,000; the Secretary of 
the interior, by omitting to make such requisition; the Second Comptroller, by coun¬ 
tersigning the requisition; and the Secretary of tlie Treasury, by granting the war¬ 
rant, have all passed upon the legal point i)resented by your first inquiry^. The First 
Comptroller, by requesting the return of the warrant, seeks to restore the case to the 
position which it had reached before he countersigned the warrant. Among the 
duties of The First Comptroller, prescribed by section 269, Eevised Statutes, are— 

“First. To examine all accounts settled by the First Auditor except ^ ^ 

to certify the balances thereon to the Register. 

“ Third. To countersign all warrants drawn by the Secretary of the Treasury, which 
shall be warranted by law.” 

He contends, I understand, that the clause reciuires him to examine into the legality 
of warrants granted by the Secretary, and by his counter-signature to certifij to that 
legality; in other words, that his duties are the same as to matters which have 
already received the decision of the Secretary of the Treasury as they are to accounts 
which pass through him from the Auditor to the Secretary ; and, furthermore, he con¬ 
tends that, by implication of the third clause, his decisions under it are as binding 
upon the head of the Department as are, by expression of section 191, Revised Stat¬ 
utes, his decisions under the first clause. 

By section 233, Revised Statutes, the Secretary of the Treasury is made the head 
of an Executive Department, to be known as the Department of the Treasury, and 
section 268 provides that there shall be in the Department of the Treasury a First 
Comptroller and a Second Comptroller. Heads of Departments, if not created by the 
Constitution, are in two instances expressly recognized. The President may require 
their opinion in writing upon any subject relating to the duties of their respective 
Departments. In view of this, the care the President shall exercise in having the 
hiAvs faithfully executed, and his investiture with the whole executive power of the 


140 


Government, I cannot assent to the proposition that .a subordinate officer, created by 
statute, can do any act binding upon the head of his Department until that force 
is expressly given to his decisions by plain and unambiguous law. It is suggested 
that the expression ‘‘which shall bo warranted by law’’ is pregnant with all that is 
expressed as to the binding effect of the balances certified by him. In the present 
instance, I think that language may be satisfied by his inquiry whether any warrant 
for payment for artificial limbs is warranted by law, and that he should accept the 
decision of the Secretary of the Treasury as to the proper party in whose favor the 
warrant should be drawn. 

In a recent opinion, concerning the relations of the Secretary of the Interior and 
the Commissioner of Patents, I have considered the force of the words signature and 
counter-signature. The latter term, so far as I have discovered, conveys only the 
sense of attestation, and by countersigning the present warrant the First Comptroller 
attests to the Treasurer that an accountable requisition had been issued by the Sec¬ 
retary of War; that it had been duly countersigned by the Second Comptroller and 
registered by the Second Auditor; that the signature of the Secretary is genuine 
(see Bouvier’s Law Dictionary, title countersignature); that the proper charges have 
been made under section 3675 in the books of the Secretary, First Comptroller, and 
Register (or Auditor), and that the appropriation therefor has not been exhausted. 
So that the Treasurer will be authorized, under section 305, to disburse the amount of 
the warrant without other evidence of the legality of the payment than the signature 
of the Secretary and the counter-signature of a Comptroller, and will not be required 
to inquire into the condition of the appropriation, or whether the forms required’by 
law, antecedent to the signature and counter-signature, have been complied with. 

The present controversy would be fairly presented if there were before the Secre¬ 
tary of the Treasury two requisitions, one from the Secretary of War and the other 
from the Secretary of the Interior, for this appropriation. Now, if the law meant 
that the First Comptroller were to decide between the two, and the Secretary of the 
Treasury was to have no discretion, but simply register the decrees of the First 
Comptroller, the language of the law would be more apt if it directed the First 
Comptroller to sign and the Secretary of the Treasury to countersign ; and it would 
contribute greatly to the expedition of business if the law required the requisition to 
go to the Comptroller first (as in the case of accounts), instead of having the Secre¬ 
tary sign a warrant, which, upon the refusal of the Comptroller to countersign, must 
be returned to the Secretary for cancellation and reissue. 

The language of the Supreme Court in the case of United States vs. Jones, 18 How¬ 
ard, 95, seems to me applicable to the present question: 

“The Secretary of the Navy represents the President, and exercises his power on 
the subjects confided to his Department. He is responsible to the people and the law 
for any abuse of the powers intrusted to him. His acts and decisions on subjects 
submitted to his jurisdiction and control by the Constitution and the laws do not re¬ 
quire the approval of any officer of another Department to make them valid and con¬ 
clusive. The accounting officers of the Treasury have not the burden of responsi¬ 
bility cast upon them of revising the judgments, correcting the supposed mistakes, 
or annulling the orders of the heads of Departments.” 

In the Real Fstate Savings Bank of Pittsburgh rs. The United States, 16 Court of 
Claims, Richardson, J., in delivering the opinion of the court, quotes section 191, Re¬ 
vised Statutes, and adds, “ In other respects, the Comptrollers are as much subject to 
the rules, regulatiotis, and general directions of the Secretary of the Treasury, and as 
much bound to obey and be governed by them, as are all other subordinate officers in 
the Treasury Department.” 

In conclusion, I would say that, upon the matter in controversy, the decision of 
the Secretary of the Treasury is binding upon the First Comptroller. 

I return herewith all inclosures. 

Very respectfully, your obedient servant, 

WAYNE MacVEAGH, 

Attorney-General, 


141 


IHE DATE WHEN ACCOUNTS OK CLAIMS ACCRUE MUST BE STATED. 


Treashiiy Department, 
Washington, D. C., May 7, 1877. 


To the Accounting Officers of the Treasury : 


I have to request that the date when accounts or claims accrue against the Treasury 
be stated in all settlements upon which warrants are to be issued. 

When there are several items in the same settlement it will he sufficient to give the 
first and last dates. 

Very respectfully, 


JOHN SHERMAN, 

Secretary. 


DECISION OF THE SECRETARY OF THE TREASURY IN RELATION TO THE USE OF APPROPKIA- 
TIONS FOR THE PAYMENT OF ACCRUED CLAIMS. 


1877. 

Department No. 55. 
Secretary’s Office. 


Treasury Department, 
Washington, April 20, 1877. 


The attention of the Secretary of the Treasury has been drawn to the question of 
the use of appropriations after the expiration of the time for which they are made, by 
the requisition of the Secretary of War, No. 2834, of March 21,1877, for $1,742, in favor 
of Malachi V. Plank and others, based upon a report of the Third Auditor, allowed and 
certified by the Second Comptroller. The Secretary of the Treasury is not called upon 
to consider the validity of this claim, but must know that an apiiropriation exists ap¬ 
plicable to its payment before issuing a warrant therefor; and if of the opinion that 
there is no such appropriation, he must decline to issue a warrant for payment of the 
claim. If he grant a warrant not in pursuance of an appropriation by law, he vio¬ 
lates his duty, and is responsible for it.” (5 Op. Attorneys-General, 641.) 

This is in execution of the powers conferred upon the Secretary by section 248 of the 
Revised Statutes, to grant warrants “ in pursuance of appropriations by law,” and 
does not conflict with the provisions of section 191, which relate to balances ” of ac¬ 
counts, and not to warrants nor appropriations. 

As many other cases depend upon the construction of the law apiilicable to this 
case the Secretary has given it the most careful consideration with a view to settle 
the rules that will govern him in the issuing of warrants in similar cases. 

The claim is for a violation of a contract made in September, 1872, between Captain 
Foster, A. Q. M., and four carpenters, for work to be done by them until the Ist day of 
June, 1873, at Fort Buford, Dakota Territory. Owing to the want of funds these men 
were discharged and were paid to January 17, 1873. If their contract was a valid one 
their claim accrued June 1, 1873, and they had then a clear remedy in the Court of 
Claims. In July, 1875, Mr. Brodhead, Second Comptroller, decided that he had not 
sufficient authority to allow the claim. In April, 1870, upon re-exaraination, Mr. Car¬ 
penter, Second Comptroller, decided that the contract was not authorized by law, and 
upon this decision Secretary Bristow refused to reopen the claim. No law is referred 
to, and I know of none, that authorizes a second reopening of the claim by any ac¬ 
counting officer. If this may be done, there is no end to the hearing of such claims. 

Section 191 provides that the balances stated by the Auditor and certified by the 
Comptroller shall be conclusive upon the executive branches of the Government. 
These “ balances” can only be increased or diminished by Congress. Invested with 
such authority and sanction, these decisions ought to be binding also on the claimant, 
and especially upon the officers who make them and their successors in office. 

The Secretary can see in this case no reason for a revision of the findings already 
made, 


♦ 



142 


It is also objected to the issuiug of a warrant in this case that the balance of the 
appropriation out of which it is made payable has been cov'cred into the Treasury. 

Section 5 of the act approved June 20, 1874 (18 Stat., 110), x^rovides that all unex* 
pended balancesof appropriations(withcertainexcej)tions) which shall have remained 
on the books of the Treasury for two fiscal years, shall be carried to the surx)lu8 fund and 
covered into the Treasury. This section was adopted, after the fullest consideration 
by (h)ngress, exx>ressly to cut off the jjayment of accrued claims, by covering into the 
Treasury, after two years, the balance of the appropriation from which they might 
hav'c been paid. The plain purjiose of this act was to confine the officers of the Gov- 
'ernment to the allowance and iiayment of liabilities within three fiscal years. Dur¬ 
ing that period the apxiroj^riation was available, and not afterwards. 

Section 2 of the act approved June 16, 1874 (18 Stat., 75), provides: “That all bal. 
ances of ai^projiriations, for whatever account, made for the service of the depart¬ 
ments of the Quartermaster-General and of the Commissary-General of Subsistence, 
ju'ior to July 2, 1872, which on the 30th day of June, 1874, shall remain on the books 
of the Treasury, shall be carried to the surj^lus fund,” with certain excej>fcion8. This 
act was modified at the same session so as to require certain claims which accrued 
before the time stated to be certified to the Secretary of the Treasury. 

Congress has sought, by several other acts passed since the close of the war, to limit 
and control the action of officers in passing accounts. By section 3678, Revised Stat¬ 
utes, all sums a|>xiropriated must be ai)plied solely to the objects for which they are 
respectively made, and for no other. By another section no money can be expended in 
one fiscal year in excess of the amount api)rox»riated for that fiscal year; and con¬ 
tracts for the future x>ayment of money in excess of ajipropriations are forbidden. 

In the several laws referred to it was clearly the intention of Congress to establish 
a i)ublic ]iolicy that would confine accounting officers to the adjustment or j)ayment 
of claims accruing for services rendered, or duties performed, or j)roporty purchased, 
or contracts accrued during a limited i)eriod, and to the adjustment of the accounts 
of disbursing officers, the general design being to cut off the allowance and i)ayment 
of long-accrued or j)ast-duo claims. This policy is so wise that every executive officer 
ought to contribute to maintain it. 

The Treasury Dex)artment is admirably organized to pass upon accruing demands 
upon the Government and upon the accounts of disburing officers. All its machinerj'^ 
and (ffiecks are adapted to this duty, and no serious complaint has been or is likely 
to be made, of the proper discharge of this duty. But when claims long past due are 
iwesented ujion er,parte evidence to offiejers who have no means of calling witnesses, 
no powers to cross-examine them, no modes of testing the sufficiency of testimony, or 
its ci'edibility, none of the safeguards of an oj)en court of j ustice, the jjassage of fraudu¬ 
lent claims is unavoidable. Congress has by law provided a Court of Claims, where, 
within a limited period, all demands founded ujion contracts may bo xiresented and 
openly tried and decided. If this remedy in any case should bo insufficient, claimants 
can appeal to Congress, which may grant either a new trial in the courts or a re-exami¬ 
nation in the Dex)artments, or directly furnish such relief as it deems right and xu'oper. 
The Treasury Department is not a court of claims, and the reason for withholding 
the ordinary i)owors of such a court became apparent to Congress by actual errors 
that ha<l occurred. 

Several classes of ap^iropriations have been excex)ted from the operation of the law 
of June 20,1874, already referred to, growing out of their peculiar nature, and founded 
upon manifest reasons, as follows : 

First. Permanent specific aj)propriations. 

Second. Approxmations for rivers and harbors, and various public buildings and 
improvements, which, from their nature, must be continuous, extending through sev¬ 
eral years. 

Third. The pay of the Navy and Marine Cor{)s, as, from the nature of the service, 
it must often be i)erformed in distant seas during cruises for three years. 




143 


rourtli. Claims arisinj; under certain sections of the treaty wii»h Great Britain of 
May 8, 1871. 

Fifth. Contracts existinj^ June 20, 1874. 

The only excei»tions that it is material now to notice are the first and hfth. 

The tirst exce])tion is “ that this provision shall not ap])ly to ])ermaneut 8j)ecific 
appro})riations.’’ 

A specihc ay)propriation is one where the amount, the object, or the person is desig¬ 
nated particularly or 4n detail. It may be, and usually is, i)ermanent in terms, because 
not limited as to time, like an annual appropriation ; but there is a wide distinction 
between a permanent specific appropriation and a permanent annual appropriation. 

A permanent annual appropriation contemplates that a liability will accrue in the 
future, from time to time, and that when it accrues it maybe paid fi-om the Treasury, 
subject to the same general laws as to time, i)lace, and manner that apply to other 
annual api)ropriatious. Any other construction would permit the most dangerous 
abuses by allowing the payment from a permanent appropriation of a claim that in 
any court would be barred by the lapse of time. 

The mere fact that an appropriation is, in form, a permanent appropriation, instead 
of the usual annual ap})ropriation, should not give it greater force or take it out of 
the general rules as to appropriations. Such an appropriation, from the nature of it, 
may not in form be covered into the Treasury, but a claim ought not to be paid out 
of it at a different time nor be passed upon in a different mode than if it were payable 
out of a current annual ay»propriation. A claim for captured cotton, or for a mule, or 
horse, or steamboat lost in the public service, should have no preference over a claim 
for salary not 2 )resented in time. It is no hardship to refer such claims to the Court 
of Claims. 

To exj)and an exception in favor of a specific approi)riation, so as to cover all per¬ 
manent approj^riatious, would be to defeat the 2 )laiii intent of the law. These per¬ 
manent annual appropriations are contained in sections 3687, 3688, and 3689, Revised 
Statutes. They include, among others, the appropriation for the expenses of the col¬ 
lection of the revenue from customs, which is an ai)y>ropriation in a permanent form 
of a fixed sum for the service of each fiscal year. They include the approjiriation for 
the interest on the public debt, which is also, inform, a j)ermauent appropriation 
annually, out of the customs revenue, vof a sum fixed by the public securities. They 
include, also, a multitude of permanent indefinite aj)i»ropriations declared to bo jier- 
manent annual appro 2 )riatiou 8 . An amount necessary for each year in the future, for 
certain purposes, is authorized to be taken from the Treasury, and these annual ap¬ 
propriations are subject to the same rules, limitations, and qualifications as the usual 
annual appropriations made by Congress. Any other construction of the act would 
defeat its object. Money would be taken from the permanent annual appropriation 
for horses and steamboats lost in the 2 )ublic service, and applied to i^ay for horses 
lost twenty years ago ; money would be taken from the appropriations for the customs 
service, and used for the payment of claims that accrued twenty years ago, and for 
the interest thereon. Thus old claims would be paid out of permanent annual appro¬ 
priations, and would be barred neither by lapse of time nor by adverse decisions, 
while (iurrent a 2 )propriations would be covered into the Treasury. 

The Secretary is of the opinion that this is not a fair construction of the law, but 
that the words “])ermanent specific appropriation ’’ should be confined to appropria¬ 
tions such as 2 >rivate bills, where nothing is left to executive oflicers for (examination 
or iinpiiry exceed to identify the party, or to comply with some specific duty pointed 
out by the specific appropriation. 

The fifth exception is “thatthis section shall not operate to prevent the fulfillment 
of contracts existing at the date of the 2 )assago of this act.” 

Was this contract existing on the 20th of June, 1874? This question Avas decided 
by Mr. Tayler, First Comptroller, July 15, 1874, adversely to the claim of the peti- 


144 


tiouers, and this decision was published hy the Department, in a circular letter of in¬ 
structions, for the information and guidance of all concerned. Mr. Tayler says : 

“It is evident Congress used the word ‘ contract’ in a limited sense; certainly not 
in a very broad one. I am of the opinion that Congress meant valid written con¬ 
tracts existing, and in the course of execution and unfulfilled June 20, 1874. It is 
clear that Congress did not mean all unpaid liabilities sounding in contract, for that 
would include everything, and be inconsistent with limits which Congress evidently 
intended to impose.” 

This is clearly the correct construction of the law. If the phrase “ existing con¬ 
tract” means a contract violated and ended long before, it would authorize the pay¬ 
ment of the French spoliation claims, or claims growing out of contracts during the 
Mexican war, or the war of the rebellion. The act was passed expressly to protect 
the Treasury from old claims presented after the appropriation had terminated, and 
to correct alleged abuses by officers in paying accrued claims upon ex parte showing. 
The exception must not be so construed as to defeat the manifest purpose of the act. 
The contracts excepted are continuous and subsisting contracts requiring acts to be 
performed, and not contracts broken and ended, or matured into accrued liabilities. 
The statute cuts off the payment of the clearest claims two years after the expiration 
of the approj)riation, such as the salary of the President, or a Supreme judge, ora 
member of Congress, and much more, the multitude of doubtful claims that grow by 
time. All proper claims are likely to be promptly made and paid. Some just claims 
may arise and be delayed by neglect or want of prflof, but, to provide for these, and 
at the time to give the claimant the benefit of the finding by the Auditor and Comp¬ 
troller, the Secretary of the Treasury is directed, “ at the beginning of each session, 
to report to Congress, with his annual estimates, any balances of appropriations for 
specific objects affected by this section that may need to be reappropriated.” This is 
the precise reference required to secure the payment of the judgments by the Supreme 
Court or Court of Claims. 

It follows, therefore, that the Secretary is not authorized to draw any money from 
the Treasury in payment of this claim, or in payment of any claims covered by either 
permanent or ordinary annual appropriations that do not clearly fall within the lim¬ 
itation fixed by the act of June 20, 1874, or within the exceptions named; and the 
officers charged with the preparation and issue of warrants will be required to ob¬ 
serve this rule. 

JOHN SHERMAN, 

Secretary. 


BRIEFING AND REFERRING OFFICIAL COMMUNICATIONS. 

1881. ^ Treasury Department, 

Department No. 60. V OFFICE OF THE SECRETARY, 

Secretary’s Office. ) 7>. C., J/a</2fi, 1881. 

The following instructions for the information and guidance of all officials of this 
Department in regard to briefing and referring official communications are hereby 
promulgated in lieu of those issued January 6, 187J: 

Every letter, report, or other paper addressed to the Secretary or an Assistant Secre¬ 
tary of the Treasury, or intended to be placed on file, should show on the inside the 
name or title of the officer addressed, the date when written, and the signature of the 
writer, and be paged. 

Communications on letter paper should be folded in three (3) folds, and those on 
foolscap paper in four (4) folds, and briefed by the writer, or sender, on the first or 
upper fold as follows: 

I. The place where the communication was written, and the date. 

II. The name and official designation, if any, of the writer. 

III. A brief of the subject-matter, embracing everything of importance, particularly 
the names or firms mentioned. 



145 


At the top of the fold a space of an inch should be left hlauk, aod the number of 
inclosures should he noted at the bottom. When communications occupy hut half a 
sheet, a half sheet only should he used. The several officers of this Department will 
see that no papers are filed until hriefecf as above directed. 

In-forwarding reports, accounts, certificates of deposit, and papers of a like charac¬ 
ter, no letters of transmittal should be sent, unless where an explanation or statement 
of facts which could not otherwise appear is actually necessary. 

Communications in reply to letters from the Department should show the initials on 
the upper left-hand corner of such letters. 

When communications are referred from an office, the reference should he made on 
the first fold if there be sufficient space 5 otherwise, on the following fold. Indorse¬ 
ments should not he made on separate pieces of paper and attached in any way, un¬ 
less all the folds of a paper are full, and in that case the added paper should he securely 
attached in such manner as not to cover a previous indorsement or place where one 
might have been made. 

WILLIAM WINDOM, 

Secretary. 


CIRCCIAR RELATING TO ALLOWANCES FOR TRAVELING EXPENSES. 

Treasury Department, 
Washington, August 1, 1874. 

The following provisions of the act entitled ^‘An act making appropriations for the 
support of the Army for the fiscal year ending June thirtieth, one thousand eight 
hundred and seventy-five, and for other purposes,” approved June 16, 1874, is hereby 
published for the information and guidance of the officers and employes of this De¬ 
partment : 

Provided, That only actual traveling expenses shall be allowed to any person 
holding employment or appointment under the United States, and all allowances for 
mileages and transportation, in excess of the amount actually paid, are hereby de¬ 
clared illegal; and no credit shall be allowed to any of the disbursing officers of the 
United States for payments or allowances in violation of this provision.” 

In accordance with the foregoing provision, persons traveling upon the official busi¬ 
ness of this Department will hereafter be allowed their “ actual traveling expenses” 
usual and essential to the ordinary comfort of travelers, embraced in the following 
items of expenditure : 

I. Actual fares on railroads, steamboats, and other vessels, by the shortest practi¬ 
cable route, the hire of special transportation where there are no regular means of 
conveyance, street-car, or omnibus, or transfer-coach fare to and from depots and 
hotels, and, where there are no such conveyances, moderate and necessary hack-hire, 
and reasonable fees to porters and expressmen. 

II. Sleeping-car fare for one double berth for each person, or customary state-room 
accommodation on steamboats and other vessels, one seat in parlor car, and lodgings 
and actual board in hotels at a rate not greater than $5 per day. Hotel bills and re¬ 
ceipts will be taken in all cases where it is practicable to obtain them, and accom¬ 
pany the account as a voucher. 

No charge will be allowed for hotel bills when the detention is unnecessary for the 
performance of the duties for which travel is required. 

An affidavit that the account is just and true in all respects, and that the expenses 
charged therein were actually and necessarily incurred, must accompany each bill. 
In all cases the account must contain the items of expenditure; and a copy of the 
order under which the travel was made must accompany it. 

CHARLES F. CONANT, 

Acting Secretary, 


1874. 

Department Xo. 74. 
Secretary’s Office. 


\ 


10438 P B- 10 



146 


Treasury Department, First Comptroller’s Office, 

Washingion, I). C., March IH, 1886. 

Hon. C. S. Fairchild, 

Activg Secretary of the Treasury : * 

Sir : The letter of Mr. M. E. Bell, Supervising Architect of the Treasury, of the 6th 
instant, addressed to you, in regard to the construction put upon section 3477 hy my 
predecessor and others, and which you this day referred to me for an opinion, has been 
carefully considered. 

Similar questions have been presented to me for my opinion from time to time since 
I have had charge of this ofiSce. I have regarded and do now regard the provisions 
of section 3477 very positive in their terms, as well as very wise and judicious. I 
fully concur with my predecessor, Judge Lawrence, in his construction of that sec¬ 
tion, to wit, that a power of attorney to collect money due by the Government must 
recite the warrant for payment, and that a power of attorney given before the issu¬ 
ing of a warrant for payment amounts to nothing, and is invalid. My construction 
of this section is that it applies to all sums due by the Government,be the same defi¬ 
nite or indefinite. 

The wisdom of this provision is commented on in the case of Goodman vs. Niblack, 
102, U. S., p. 556. One of the reasons given in that opinion is to protect the Gov^ern- 
ment, and they say : 

“ First. The danger that the rights of the Government might be embarrassed by 
having to deal with several persons instead of one, and by the introduction of a 
party who was a stranger to the original transaction.” 

They further say in the same opinion : 

“ The obvious reason of this is that there can be no purpose in such cases to harass 
the Government by multiplying the number of persons with whom it has to deal, nor 
any danger of enlisting improper influences in advocacy of the claim, and that the 
exigencies of the party who held it justified and required the transfer that was 
made.” 

See the whole of the opinion. 

I beg also to refer you to sections 3620 and 5488 of the Revised Statutes, and the 
circular issued by this Department, August 24, 1876, Department Circular 107, as to 
the manner of dealing with public money. That circular says: 

“ In accordance with the provisions of the above sections (.3620 and .5488) any pub¬ 
lic money advanced to disbursing officers of the United States must be deposited im¬ 
mediately to their respective credits, with either the United States Treasurer, some 
assistant treasurer, or designated depositary other than a national-bank depositary, 
nearest or most convenient, or, by special direction of the Secretary of the Treasury, 
with a national-bank depositary,” except in certain cases. 

The circular further says : 

Any check drawn by a disbursing officer upon moneys thus deposited must be in 
favor of the party, by name, to whom the payment is to be made, and payable to 
“order” or “bearer,” with certain exceptions. The case under consideration is not 
one of those exceptions. 

Thus it will be seen that the disbursing officer must make the check payable to 
the party liy name to whom the payment is to be made, and that to collect that check 
the payee must indorse the same, and no power of attorney can be given for its col¬ 
lection, as no Avarrant has issued prior to the issuing of said check. 

I cannot consider the inconveniences which may arise under this construction. I 
can only construe the law as I find it. Hence my opinion is that section 3477 must 
be construed as above indicated, and as it was construed by my predecessor, Judge 
Law'Diiice, and 1 do not concur in the opinion given by Attorney-General Brewster in 
regard to the same matter. 

The letter of the Supervising Architect is herewith returned. 

Very respectfully, 


M. J. DURHAM, 

Comptroller, 


147 


Department of Justice, 

Office of the Solicitor of the Treasury, 

Wsishinfjton, D. C., June 18, 1886. 

Sir : I am iu receiyit of your letter of the 5tb instant, and the accompanying 
papers, relative to the settlement of accounts for the construction and repair of public 
buildings by the First Comptroller and the Commissioner of Customs. 

Yon inquire whether in my opinion there is in the act organizing the office of Com¬ 
missioner of Customs and defining his duties, anything that would interfere with the 
transfer to the First Comptroller of accounte for the construction and repair of public 
buildings which have been heretofore settled in the office of Commissionerof Customs. 

The office of Commissioner of Customs was created by section 12 of the act of 
March 8, 1849. The provisions or this section are carried into the Revised Statutes as 
sections 316 and 317. The latter section prescribes that “TheCommissioner of Cus¬ 
toms shall examine all accounts settled by the First Auditor relating to the receipts 
from customs, including accounts of collectors and other officers of the customs, and 
certify the balances arising thereon to the Register.” This section was amended by 
act of February 27, 1877, by tlie addition of this sentence : “And shall perform all the 
acts and exercise all xhe powers relating to the receipts from customs and the accounts 
of collectors and other officers of the customs or connected therewith, devolved by 
section 269 upon the First Comptroller in regard to other receipts and other ac¬ 
counts.” 

By section 277, Revised Statutes it is made the duty of the First Auditor to re¬ 
ceive and examine all accounts accruing in.the Treasury Dejiartment, and all accounts 
relating to the receipts from customs, including accounts of collectors and other officers of 
the customs, ^’c. Of these, by section 269, “All accounts relating to the receipts from 
customs ” are excepted from the jurisdiction of the First Comptroller; but his juris¬ 
diction of accounts of collectors and other officers of customs would seem to be re¬ 
served; but section 317 removes all difficulty by giving the Commissioner jurisdic¬ 
tion in express terms of all accounts settled by the First Auditor relative to the 
receipts from customs, including “accounts of collectors and other officers of the 
customs.” 

These sections are all pari materia, and must be construed together. Hence to avoid 
all conflict and ambiguity, and give a proiier and consistent effect to section 269, 
which excepts from the general jurisdiction of the First Comptroller of all accounts 
settled by the First Auditor those relating to receipts from “ customs,” it may be 
fairly held that the words “ accounts of collectors and other officers of the customs,” 
as used in sections 277 and 317, mean the accounts of collectors and other officers 
of the customs relating to receipts from customs. 

That part of section 317 which is within brackets adds nothing to the class of ac¬ 
counts transferred to the Commissioner by the exception of section 269. It merely 
authorizes him to perform with relation to accounts for receipts of customs such acts 
of accounting as the First Comptroller performs in regard to other receipts of the 
Treasury. 

I am, therefore, of the opinion that the law organizing the office of Commissioner 
of Customs and defining the duties of that officer does not interfere with or embar¬ 
rass the proposed transfer to the First Comptroller of accounts for the construction 
and repair aud for personal services and miscellaneous expenses of public buildings 
which have been heretofore settled in the office of the Commissioner of Customs. 

This, in my judgment^ is not only a fair and legitimate construction, but would 
lead to a safer practice iu the settlement of such accounts (than now exists under a 
divided jurisdiction), aud therefore, in order to avoid imperfect examination and con¬ 
fusion of accounts aud expenditures iu excess of the amount appropriated, it is ad¬ 
visable that the revision of all. accounts for the construction aud repair of public 
buildings should be confined to one jurisdiction. 


Very respectfully, 

Hon. Secretary of the Treasury. 


A. McCUE, 

Solicitor. 


148 


[Indorsement.] 


June 24,1886. 


Respectfully referred to the First Auditor with the information that accounts of 
disbursing agents and others for moneys disbursed on advances made after the close 
of the current fiscal year from general appropriations for the construction of custom¬ 
houses, appraisers’ stores, and marine hospitals, and from annual appropriations here¬ 
after to be made for pay of assistant custodians and janitors; fuel, lights, and water 
for public buildings; furniture and repairs of same for public buildings ; re])airs and 
preservation of public buildings; heating apparatus for public buildings, and inspector 
of furniture and other furnishings for public buildings will bo settled by the First 
Auditor and the First Comptroller, in accordance with the opinion of the Solicitor 
of the Treasury of the 18th instant, copy of which is transmitted herewith. 

Accounts for disbursement of moneys which have been or may be advanced from 
the annual appropriations herein enumerated for the service of the current or prior 
fiscal years will be settled by the First Auditor and Commissioner of Customs, as 
heretofore. 


C. S. FAIRCHILD, 

Acting Secretary. 


[Circular.! 

BEGILATI0?1S GOVERNING ATTORNEYS AND AGENTS PRACTICING BEFORE THE TREASURY 

DEPARTMENT. 

Treasury Department, 

Office of the Secretary, 
Washington^ D. C., Fehruary 6, 1886. 

The act of July 7, 1884 (23 Stat., 258), making appropriations to supply deficiences 
in appropriations for the fiscal year ending June 30, 1884, and for prior years,provides 

‘‘That the Secretary of the Treasury may prescribe rules and regulations governing 
the recognition of agents, attorneys, or other persons representing claimants before 
his Department, and may require of ouch x^ersons, agents, and attorneys, before being 
recognized as representatives of claimants, that they shall show that they are of good 
character and in good repute, possessed of the necessary qualifications to enable them 
to render such claimants valuable service, and otherwise competent to advise and 
assist such claimants in the jiresentation or their cases. And such Secretary may, 
after due notice and opi)ortunity for hearing, suspend and disbar from further prac¬ 
tice before his Department any such person, agent, or attorney, shown to be incom¬ 
petent, disreputable, or who refuses to comply with the said rules and regulations, or 
who shall, with intent to defraud, in any manner willfully and knowingly deceive, 
mislead, or threaten any claimant or jirospective claimant, by word, circular, letter, 
or by advertisement.” 

In accordance therewith, the following rules and regulations are established by the 
Secretary of the Treasury: 

1. A list of all x)ersons entitled to practice as attorneys or agents before the Treas¬ 
ury Department will be kept in the office of the Secretary of the Treasury. On this 
list may be placed the names of members of the bar in good standing, but the Secre¬ 
tary of the Treasury may require from any such member evidence that he is in good 
standing at the bar. 

2. An agent before being enrolled may be required to file a certificate of a judge of 
a United States, State, or Territorial court, or a United States district attorney, that 
the agent is of good moral character, and competent to render claimants valuable 
service, and to advise and assist them in the presentation of their claims. 

3. No attorney or agent now debarred from practice in this Department, or any 
other of the Executive Departments, will be placed upon said list until the charges 
upon which he was so debarred shall be removed or satisfactorily answered. 


1886. 

Department No. 13. 
Division of W., E., and A. 



149 


4. The head of any Bureau may require an attorney or agent to present satisfactory 
evidence that the claimant has authorized him to prosecute the claim, hut no draft 
will he delivered to such attorney or agent, unless he files a power of attorney, duly 
witnessed and acknowledged, expressly authorizing him to receive it. 

5. The revocation of a power of attorney, or other authority to prosecute a claim, 
hy a claimant or his legal representatives, will not he recognized, unless hy decision 
to that effect hy the proper accounting ofiQcer. But in cases of suspended claims, any 
agent or attorney who has failed, or shall hereafter fail, to take action thereon within 
three months aft^r the suspension of the claim, shall he deemed to have abandoned 
such claim, and the right of the claimant to employ another attorney shall he abso¬ 
lute. 

6. No agent or attorney who appears hy substitution filed after these regulations 
go into force will he recognized, unless by written consent of the claimant thereto, 
dated after the date of the substitution, and naming the person substituted. 

7. No power of attorney filed after the adjustment of a claim or account hy the 
accounting officers will he recognized, unless it shows that the claimant was fully 
cognizant when he executed it of the adjustment and of the balance found due him. 

8. When a firm engaged in prosecuting claims shall he dissolved, or when persons 
associated as attorneys in a power of attorney shall contest the right of either to re¬ 
ceive a draft, the members or survivors of such firm, or the associates in such power 
of attorney, must file with the Secretary of the Treasury an agreement showing 
which of such members, survivors, or associates may continue to prosecute the claims, 
or may receive a draft; otherwise, only the claimant will he recognized ; and in no 
case will a final settlement of the account, or any steps toward the transmission of a 
draft to the claimant, he delayed more than sixty days hy reason of the non-filing of 
such agreement. 

9. If a head of a Bureau has reason to believe, or if complaint he made to him, that 
an attorney or agent is guilty of any of the offenses set out in the above act, or of 
any violation of these rules, he shall report the case forthwith to the Secretary of the 
Treasury. The Secretary of the Treasury will then mail to the usual address of such 
attorney or agent notice of the charges preferred against him, informing him that 
they will ho investigated at the time stated in the notice, which time in no case 
shall he less than thirty days from the date of the notice. If on the investigation it 
shall appear that the charge is sustained, the Secretary of the Treasury will disbar 
or suspend such attorney or agent, and, until reinstated, he will not he recognized as 
an attorney or agent before the Treasury Department or any Bureau thereof. Such 
investigation will he upon written or oral testimony, as the Secretary of the Treasury 
may direct. 

10. These regulations shall go into force on and from the 1 day of March, 1886 ; and 
shall apply to all unsettled claims then pending in this Department, or which may 
thereafter he presented or referred to this Department for adjudication, hutshallnot 
he construed to abrogate any existing rules or orders of the accounting officers relat¬ 
ing to the fees of attorneys or claim agents practising before their respective offices. 


DANIEL MANNING, 

Secretary. 


[Circular.l 

REGriATIOi\S GOVERNING ATTORNEYS AND AGENTS PRACTISING BEFORE THE TREASURY 

DEPARTMENT. 

Treasury Department, 



Office of the Secretary, 
Washington, I). C., October 14, 1886. 


In view of the embarrassment to the public service growing out of the many con¬ 
tests which the Department is called upon to decide between different attorneys claim¬ 
ing recognition in the same case, and contests between claimants and their attorneys 



150 


■with reference to the proper measure of compensation to be allowed the latter, rule 
4 of the regulations governing attorneys and agents practising before the Treasury 
Department, issued February 6, 1886, is hereby amended so as to read as follows, the 
same to take effect on and after December 1, 1886: 

The head of any Bureau may require an attorney or agent to present ^satisfactory 
evidence that the claimant has authorized him to prosecute the claim, but, in all 
cases of the allowance of a claim, the draft or check for the payment of the same will 
he delivered to the claimant in person, or sent to him by mail at his actual post-ofiSce 
address. 

C. S. FAIRCHILD, 

Acting Secretary. 


ADVERTISING FOR PROPOSALS. 


jggg . Treasury Department, 

Department No. 19. > OFFICE OF THE FIRST AUDITOR, 

Washington, D. C., February 18, 1886. 

The attention of disbursing officers is called to the following section of the Revised 
Statutes: 


^‘Sec. 3709. All purchases and contracts for supplies or services, in any of the De¬ 
partments of the Government, except for personal services, shall be made by adver¬ 
tising a sufficient time previously for proposals respecting the same, when the public 
exigencies do iiot require the immediate delivery of the articles, or performance of 
the service. When immediate delivery or performance is required by the public ex¬ 
igency, the articles or service required maybe procured by open purchase or contract 
at the places and in the manner in which such articles are usually bought and sold, 
or such services engaged, between individuals.” 


Hereafter no credit will be given or allowance made, in any account which shall be 
examined by this office, for the purchase of any article or the payment for any serv¬ 
ice, except personal services, unless the voucher therefor is accompanied by a certifi¬ 
cate, signed by an officer having knowledge of the facts, that advertisement was duly 
made for proposals therefor, and showing the date and mode of such advertising ; or, 
unless such article was purchased or such service engaged in a case of public exigency 
requiring immediate delivery or performance, and the fact of such exigency be estab¬ 
lished by a, certificate signed by the officer granting the authority therefor. 

I am, very respectfully, your obedient servant, 

JAMES Q. CHENOWETH, 

I ' 

Fh'st Auditor. 

Approved. 


M. J. DURHAM, 

Comptroller. 


De 


1886. 
)artmeiit No 
Superinfendent 


. 165. } 
nt. S 


[Circular.] v 

PURCHASE OF SUPPLIES. 

Treasury Department, 

Office of the Secretary, 
Washington, D. C., December 9, 1886. 

To Heads of Bureaus and Chiefs of Divisions of the Secretarifs Office, 

Treasury Departmen t: 

Section 3709 of the Revised Statutes, to which your attention is especially invited, 
provides that ‘‘All purchases and contracts for supplies or services, in any of the De¬ 
partments of the Government, except for personal services, shall be made by adver¬ 
tising a sufficient time previously for proposals respecting the same, when the public 




151 


■exigencies do not require the immediate delivery of the articles or performance of the 
service. When immediate delivery or performance is required hy the public exigency, 
the articles or service required may be procured by open.purchase or contract, at the 
places and in the manner in vphich such articles are usually bought and sold, or such 
services engaged, between individuals.” 

In this connection you are requested to state fully on the requisitions issuing from 
your office the necessity which may call for the immediate purchase or delivery of 
the articles therein described, in order that the Department may be enabled to deter¬ 
mine whether the purchase should be authorized under the exigency clause, as stated 
in the statute above quoted. 




HUGH S. THOMPSON, 

Assistant Secretary, 


ACCOUNTS OF DISBURSING OFFICERS AND OTHERS. 

1886. ) Treasury Department, 

Department No. 109. > First Auditor’s Office, 

' Washington, D. C., August 20, 1886. 

In auditing accounts of disbursing officers, all accounts of corporations paid in cash 
must be receipted by an officer of such corporation, authorized to receipt for money 
belonging thereto, evidence of which authority must either accompany the voucher 
or be filed in the Department. Receipts for small sums paid to corporations, such as 
railroad, telegrajffi, turnpike, transfer, express, steamboat, hotel, newspaper, and ice 
companies, when it is impracticable to obtain the signature of the proper officer of the 
corporation, may be signed by the local agent authorized to receive and receipt for 
money at the places where services were rendered or articles purchased. 

Where an account is paid by draft on the Treasurer or snbtreasnrer, in the name 
of the corporation as payee, and such fact stated on the voucher, with the number of 
the draft, authority for signature will not be required. 

Individual accounts must be receipted by the individual; firm accounts, by a mem¬ 
ber of the firm, or be paid by draft, as in the case of corporations. 

M. J. DURHAM, 

First Comptroller. 

H. A. LOCKWOOD, 
Acting Commissioner of Customs. 

E. P. BALDWIN, 

Acting First Auditor. 

Approved. 

C. S. FAIRCHILD, 
Acting Secretary of the Treasury. 


[Circular letter.] 

SYSTEM TO BE OBSERVED IN THE EXAMINATION OF ACCOUNTS, ETC. 

Treasury Department, 

First Auditor’s Office, 

Washington, D. C., September 16, 1886. 

I direct that the following regulation be strictly enforced in this office : 

I. Chiefs of divisions must exercise personal sn]>ervision of all matters pertaining 
to their respective divisions, and report to the Audi lor every violation on the part of 
any clerk or subordinate of any regulation of the Treasury Department or of this 
office. 

II. Clerks upon whose desks accounts are placed involving any question of law, or 
based upon any Congressional statute heretofore unadjndicated in this office, must, 






152 


"before proceeding with their examination, refer the matter to their respective chiefs 
for direction and instruction in the premises, 

III. In order that a more perfect system may he observed in the examination of ac¬ 
counts, all corrections, proposed changes, and inquiries with reference to the subject- 
matter of au account, or as to the law upon which an account is based, or precedents by 
which it is to be judged, must be submitted by the clerk in charge of the particular 
account to the chief of his division, who will, in the exercise of his judgment, refer 
the matter to the head of the office for an opinion. 

IV. It is expressly enjoined upon eraployds of this office that no information be 
given out concerning the work of the office without written iiermission of the Auditor. 

V. Clerks are hereby forbidden from holding any intercourse with attorneys or 
other persons concerning the business of the office during office hours, unless in¬ 
structed so to do by the Auditor. * 

VI. Clerks must in no case seek information from other offices of this or any other 
Department of the Government without first bringing the matter to the attention of 
their chief and having his permission in the premises. 

VII. The Deputy Auditor is the executive officer of this office, and in all matters 
pertaining to the business of the office authorized to speak and act in the name of 
the Auditor. 

JAS. Q. CHEx>OWETH, 

First Auditor. 


ACCOUNTS FOR PERSONAL AND OTHER SERVICES AND SUPPLIES REQUIRE VOUCHERS FOR SAME 
TO DE ACCOMPANIED RY CERTIFICATES OF SERVICE PERFORMED OR SUPPLIES DELIV¬ 
ERED. 


[This circular is identical with Department Circular No. 112, issued November 8, 

1881.] 


1886. 

Department No. 157, 


I 


Treasury Department, First Auditor’s Office, 

Washington, D. C., November 10, 1886. 

Special attention is called to the following provisions of the statutes relating to 
the purchase of articles for the use of the United States; or for services rendered under 
provisions of law or regulations of the Treasury Department: 

Sec. 3648. “No advance of public money shall be made in any case whatever. 
And in all cases of contracts for the performance of any service, or the delivery of 
articles of any description, for the use of the United States, payment shall not ex¬ 
ceed the value of the service rendered, or of the articles delivered previously to such 
payment. It shall, however, be lawful, under the special direction of the President^ 
to make such advances to the disbursing officers of the Government as may be nec¬ 
essary to the faithful and prompt discharge of their respective duties, and the fulfill¬ 
ment of the public engagements,” 

This slatute is mandatory and binding upon all who serve the Government for 
salary or fees ; and also for all purchases of articles for delivery to the United States; 
carefully re^^tricting payment made to amount of service rendered, or articles pur¬ 
chased and duly delivered before such pagment. 

Hereafter, specific evidence of delivery of any and all articles purchased for the 
public use will be required for file with the vouchers presented to this office for audit. 

The rendition of a bill, with receipt, for moneys claimed as due for purchase made, 
will not be deemed evidence of delivery in any case. 

Persons or corporations demanding payments in advance for gas, water, or other 
service, or supplies for the public use, are notified that, under the restrictive provis¬ 
ions of the statutes, no account can be certified by this office except for service, &c.y 
rendered at the date of presentation of such account. 

Disbursing officers, who are charged with payments for articles purchased, or ser¬ 
vices rendered to the Government, are notified that suspensions or disallowances will 



153 


be made in all accounts rendered by them for such articles, or service, until full evi¬ 
dence is filed that the service has been rendered, and that the articles have been de¬ 
livered to the proper custodian or agent of the Government. 

All officers legally responsible for the custody of public property are required by law 
to keep careful account of the same and to charge themselves therewith. 

The certificate of delivery of property purchased for use of the United States will 
be required in all cases where practicable, duly signed by the legal custodian thereof. 
Where property is delivered to other parties than those above indicated for transpor¬ 
tation, or for a subsequent delivery, the certificate will be signed by the actual cus ¬ 
todian to whom delivered. 

JAS. Q. CHENOWETH, 


Approved. 

Approved. 


First Auditor . 


M. J. DURHAM, 

First Comptroller . 

DANIEL MANNING, 

Secretary . 


[Circular.] 

REQUISITIONS FOR PRINTING, BINDING, & c . 

[Superseding all previous regulations on the subject.] 

1885. > Treasury Department, 

DivEiwr^?S?fp.?'and OFFICE OF THE SECRETARY, 

Washington , D . C ., May 9 , 1885 . 

To all Officers , Clerics , and Employes of the Treasury Department : 

To secure uniformity and economy in publishing circulars, reports, &c., in printing 
blanks, and in printing and binding blank books, and to prevent confusion in their 
use, a strict compliance with the following regulations is hereby enjoined upon all 
officers of the Department: 

I. Blank books should be ordered at least two months, and blanks and other print¬ 
ing one month, before needed for use. 

II. A year’s supply of established forms of books and blanks should be ordered at 
a time. 

III. No requisition shall be for more than one form. 

IV. No requisition will be advanced or made special, except in case of absolute and 
unavoidable necessity. 

V. The title of each blank book will be written on requisition, but directions for 
making books will appear in detail on the copy , and must specify—1. The number of leaves 
or openings required. 2. The style of binding desired, i . e ., whether ^Russia ends 
and bands; t half Russia, patent back; t half Russia, plain, cloth sides; t half Russia, 
plain, paper sides; or $ board covers, cut flush. .3. Specific instructions for titling, 
paging, indexing, tagging, canvas covering, &c. 


VI. Blank books and blanks must conform as nearly as practicable to the following 
standard sizes of paper (or fractional divisions thereof) used at the office of the Pub¬ 
lic Printer: 



Inches. 


Inches. 

Double folio. 

.22 by 34 

Royal. 

.19 by 24 

Imperial. 

.22iby 31 

Medium.. 

.18 by 23 

Super-royal. 

.20 by 28 

Folio. 

.17 by 22 

Double demy. 

.. 204 bv 32 

Demy. 

.16by 20i 

Double cap .. 

..17 by 28 

Cap. 

.14 by 17 

Double cap. 


Cap. 

.13 by 16i 


Suitable for books of 250 leaves or more, 
t Suitable for books of from 175 to 250 leaves. 

I Suitable for books of from 88 to 175 leaves. 

§ Suitable for books of less than 88 leaves, which are not subjected to much handling. 

















154 


VII. Each blaak book must have printed, on the back or side, its title, the serial 
number of the volume, the name of the division and office in which it is to be used, 
and the name of the Department; and, whenever practicable, the heading of each 
page will distinctly show the character of the transactions to be entered, and the 
sub-headings of columns should be sufficiently full to clearly indicate their purpose. 

VIII. To avoid the mutiiafion of the books of the Department, loose sheets of each 
form should be kept on hand, to be used as printer’s copy when ordering new supplies. 

IX. Printed books can, under the law, be bound only in cloth or sheep. When 
sheep binding is deemed necessary, the particular style desired should be sx)ecified on 
the requisition^ i. e., either full sheep, (light or dark;) half sheep, (light or dark,) cloth 
sides; or half sheep, (light or dark,) paper sides. Directions for titling should ac¬ 
company the material to be bound; and, when it is deemed important to have letter¬ 
ing, &c., agree with the previous volumes of a series, a sample ought also to be sent 
with the material. 

X. Every blank, when printed, must have a serial number and a brief heading, and 
should also contain the name of the office (with the name of the division, in case of 
the Secretary’s office) in which it is to be used. 

XI. Each circular, circular letter, report, or other printed document, must have a 
brief heading showing its contents or the use to which it is to be applied. 

XII. In ordering blanks, the numbers only need be written on requisitions. Neces¬ 
sary instructions for the printer should appear on the copy. 

XIII. When it is desired that a form be printed in other than ordinary black ink, 
the particular color or kind should be specified on the copy. 

XIV. All copy should be carefnlly and thoronghly x)repared—to avoid, as far as 
possible, alterations in proof ; and, to enable the Public Printer to furnish the esti¬ 
mates of cost required by law, the coi)y must invariably accompany requisitions. 

XV. Proofs should be promptly examined and returned to the Division of Sta¬ 
tionery, Printing, and Blanks, in the envelopes or jackets in which they are received from 
the qyr inter. 

XVI. Heads of bureaus, in making requisitions for their annual and other reports 
authorized to be printed, should not order more copies than necessity actually de¬ 
mands. The api)rox)riation for jirinting and binding for the Department is limited, 
and rigid economy is required in its expenditure. 

In order that these instructions may be intelligently carried out, the clerks in each 
bureau of the Department and division of the Secretary’s office to whom the duty of 
preparing copy and making requisitions is assigned, should be required to familiarize 
themselves with the technicalities and details of the work. 

DANIEL MANNING, 

Secretary. 


EXTRACTS FROM THE LAW RELATING TO PUBLIC PRINTING AND BINDING. 

“All printing, binding, and blank books for the * * * Executive >* * * j) 0 . 

partments, shall be done at the Government Printing Office, except in cases otherwise 
provided bylaw.”— {Sec. 3786, Revised Statutes.) 

“The forms and style in which the x)rintiug or binding ordered by any of the De¬ 
partments shall be executed, the materials and size of ty^ie to be used,"shall be de¬ 
termined by the Congressional Printer, having proper regard to economy, workman¬ 
ship, and the purposes for which the wmrk is needed.”—( 8 Vc. 3790, Revised Statutes.) 

7 * it # xxiat it shall not be lawful for the head of any Executive Department, 
or of any bureau, branch, or office of the Government, to cause to be printed, nor 
shall the Public Printer print, any document or matter of any character whatever ex¬ 
cept that which is authorized by law and necessary to administer the public busi¬ 
ness, nor shall any bureau officer embrace in his annual or other report to be jirinted 
any matter not directly pertaining to the duties of his office as prescribed bv law ” 
{Act July 7, 1884.) 

“ The head of each Department * * * shall furnish to the Congressional Prin¬ 

ter copies of the documents usually accompanying his annual report, on or before the 


155 


first day of November in each year, and a copy of his annual report on or before the 
the third Monday in November in each year.”—(^ec. 196, Revised Statutes.) 

II n # # That no expensive maps or illustrations shall be printed without the 
special order of Congress .”—(Act June 23, 1874.) 

a # * # hereafter no binding shall be done for any Department of the Gov¬ 

ernment except in plain sheep or cloth, and no books shall be printed and bound ex¬ 
cept wnen the same shall be ordered by Congress, or are authorized by law, except 
record and account books, which may be bound in Russia leather, sheep fleshers and 
skivers, when authorized by the head of a Department. * * *”—(Aet June 20,1878.) 


[Circular.] 


REQUISITIONS FOR PRINTING, BINDING, &c. 
[Amendatory of Circular No. 61 of 1885.] 


Treasury Department, 
Office of the Secretary, 
Washington, D. C., January 11, 1887. 
To all Officers, Clerics, and Employes of the Treasury Department: 


1887. 

Department No. 3. 
Division of S., P., and B 




Owing to the overtaxed condition of the Public Bindery, it becomes necessary to 
extend the time allowed for furnishing blank books and other material. Existing 
regulations on the subject are accordingly modified as follows: 

I. Four months will hereafter be required for making blank books. 

II. Binding orders, where there is no printing, will require three months. 

III. Two months should be allowed for the preparation of all blank forms. 

Except in case of absolute necessity, no requisition will be made special; and officers 
and clerks of the Department responsible for the ordering of printing supplies will 
see that the requirements of this circular are fully complied with. 

A table showing the different sizes of paper used at the Public Printing Office is 
appended for the information and guidance of officers and clerks in ordering record- 
books and blank forms, and the sizes specified therein (or fractional divisions thereof) 
should be conformed to as nearly as practicable. 

DANIEL MANNING, 

Secretary. 


Table of standard sizes of paper used at the Office of the Public Printer. 



For blanks. 

! For blank 
books. 

Quarto ......................................................._ 

10 X16 inches.. 
C13 XlOJ inches.. 



^ 14 X 17 inches. 

^ 17 X 28 inches. 

16 X 21 inches. 
21 X 32 inches. 

Doublo cap 

(14 X 17 inches.. 
C16|x2G inches.. 
(17 x28 inches.. 

16 X20J inches.. 
20h X 32*” inches.. 

17 X 22 inches.. 
22 X 34 inches.. 

18 X 23 inches.. 

19 X24 inches.. 

20 X28 inches.. 
22^X31 inches.. 

Dfimv __................................................. 

Double demy ....-.. 

Folio ....................................................._ 

Double folio .............................................. 


Mpdinm _ _................____ 

i 18 X 23 inches. 

19 X 24 inches. 

20 X 28 inches. 
23 X 31 inches. 

"Rnyfll ________ 

Snpfir.rnyal. _...................................... 

Tmpflrial_.............................. 



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INDEX. 


Subject. 


Land: 

Restriction on purchase of. 

Assent of States to purchase of. 

title to be approved by Attorney-General. 

consent of State legislature to purchase of. 

selection of sites for public buildings. 

comtnis'ioners must lile oath or affirmation.. 

title papers to be furnished the Attorny-General. 

may be acquired by purchase or condemnation. 

penalties for injury to public property. 

unproductive property may be leased. 

Appropriations: 

warrants shall specify the. 

estimates for salaries must be based upon law. 

application of.. 

ex7)e^n8es of commissions, &c., not to be paid without special. 

contingent not to be used except by order of Secretary. 

contingent, not to be jiaid for clerical service. 

estimates for, how made. . 

no ex})enditures in excess of. 

for public buildings available immediately. 

balances of, how disposed of. 

balances of, may be included in surplus-fund warrant. 

balanct s remaining two years. 

])ermanent specihc, exce^ited. 

for collecting revenue from custons remaining two years. 

estimates for, to be transmitted to Congress by Secretary.... 

for public buildings available until completion. 

balances of, when to be covered into the Treasury. 

must be expended within the limitations of law. 

increase of expense limited to 10 per cent. 

authority to purchase site, &c., not to be held as making_ 

Disbursing agents: 

must render distinct accounts... 

must keep an accurate entry of each transaction.. 

must settle accounts within fiscal year. 

must pay moneys to Treasurer and forward receipt. 

must render accounts monthly. 

penalty for failure to render accounts. 

lienalty for failure to make returns or reports. 

must deposit moneys with Treasurer. 

may draw for same only as it may be required. 

only in favor of ])erson to whom payment is made .. .. 

transfers to, shall be by draft or warrant. 

suits ro recover money from. 

failure to account or to pay over. 

to be reported to Solicitor of the Treasury. 

to be reported annually to Congress. 

penalty for receipting for larger sums than paid. 

})enalty for unlawfully depositing, converting, loaning, &c.. 
penalty for failure of Treasurer, &c., to safely keep moneys.. 

penalty for loaning, using, converting, &c. 

penalty for failure to deposit when required. 

l)rovisions of the live preceding sections to apply to all. 

conversion of funds to his own use. 

penalty for acting as agent, &c., to prosecute claims. 

exchange of funds by, restricted. 

must account for premium on sales of notes, drafts, &c. 

accounts of clerks, &c., to be approved in open court. 

checks of outstanding three years to be covered in. 

voucher for draft remaining unpaid three years or more. 

holder of check entitled to payment. 

accounts of, unchanged for three years. 

checks of, outstanding three years to be reported. 


Page. 

Isection, 

R. S. 

3 

3736 

3 

1838 

3 

355 

3 

355 

3,4 


3,4 


4 


4 


4,5 


5 


5 

3675 

5 

3662 

5 

3678 

5, 6 

3681 

6 

3683 

() 

3682 

fi 

3663 

6,8 

3679 

6 

3684 

6 

3690 

7 

3691 

7 




7 


7 


8 


8 


8 


8 


8 


8 

3623 

9 

3643 

9 

250 

9 

3621 

9 

3t>22 

10 

5491 

10 

1780 

10 

3620 

10 

3620 

10 

3620 

10 

3620 

10 

3624 

10,11 

3633 

11 

• 3633 

11 

272 

11 

5483 

11 

5488 

11,12 

5489 

12 

5490 

12 

5492 

12 

.5493 

12 

5496 

12,13 

5498 

13 

3651 

13 

3652 

13,14 


14 

306 

14 

307 

15 

308 

15 

309 

15 

310 


16071 


157 






























































































158 


Subject. 


Disbursing agents—Continued. 

may issue duplicate check when original is lost, &c. 

check of, when dead, or out of service. 

bonded otficers may be designated as, bj^ the Secretary. 

Commissions: 

not to be allowed unless authorized by law. 

not to exceed one quarter of one per cent.. .. - 

may be fixed by Secretary . 

limited to one-eighth of one per cent. 

limit fixed at three eighths of one per cent. 

may be paid outside of Washington. 

not to be allowed assistant treasurers. 

customs officers at certain places not entitled to. 

Contracts: 

shall be made by advertising. 

bidders may be present at opening of proposals. 

not to be made unless authorized by law. 

penalty for entering into, in excess of appropriation. 

not to be entered into in excess of appropriation. . 

limitation of payments to be made on. 

transfer of prohibited. 

for supplies limited to one year. 

members of Congress not to be interested in. 

with incorporated companies, not affected by s ction 3739 ... 

condition to be inserted in. 

consideration for procuring, penalty. 

may be declared null and void. . 

compensation for procuring prohibited ., 

with member of Congress, penalty. 

to be deposited with proper accounting officer. 

Employes: 

unauthorized payments to prohibited.j 

double salaries prohibited. i 

payment to for extra services. .. 

additional pay or extra allowance.. 

extra compensation to prohibited. 

restriction on employment of.i 

not to be employed beyond provisions of law. 

to be paid from specific appropriations only. 

not to be detailed from places outside of the Dist. of Col. 

.to be apportioned among the several States and Territories.. 

4)ight hours to constitute a day’s work.i 

in Departments, to work seven hours per day.; 

no payments to persons in arrears to the United States. 

persons honorably discharged to have [)refereuce.' 

formerly in Department, not to prosecute claims.^ 

penalty for trading in public property, &c.| 

3')reseuts or donations to superiors prohibited.! 

giving or receiving money for political purposes.I 

may be employed by Supervising Architect . ..> 

pay of assistant messengers, firemen, &e.j 

JMiscellaneous: j 

work on public buildings may be deferred... .j 

plans and estimates by whom to be ai)proved.I 

all accounts, &c., to be settled in Treasury Dex)artment. 

advances of public moneys prohibited..»... 

imoueys to be deposited without deduction.. 

proceeds of sale of old material. 

assignments and transfers void unless, &c. 

employment of attorneys or counsel. 

all parties to conspiracy liable to penalty, &c.. 

embezzling, stealing, &c., of public property. 

receiving, concealing, &c., of stolen public property. 

judgments, &c., against the United States, subject to offset.. 

no advertising without authority. 

to be paid for at commercial rates. 

printing to be done at Government Printing Office. 

advertising in District of Columbia. 


•age. 

Section, 
R. S. 

15,16 

3646 

16 

3647 

16 

255 

16 

1765 

16 

3657 

16 

3658 

16,17 

3654 

17 


17 


17, 18 

3597 

18 


19 

3709 

19 

3710 

19 

3732 

19 

5503 

19 

3733 

19 

3648 

20 

3737 

20 

3735 

20 

3739 

20 

3740 

20, 21 

3741 

21 

1781 

21 

1781 

21 

1782 

21,22 

3742 

22 

3743 

22 

1760 

22 

1763 

22 

1764 

22 

1765 

23 

170 

23 

in 

24 


24,25 


25 


25 


23 

3738 

25 


22,23 

1766 

23 

1754 

24 

190 

23, 24 

244 

23 

1784 

24 


26 


26 

. 

8 


8 


8,9 

23() 

19,20 

3648 

26 

3617 

26 

3618 

26,27 

3477 

27 

189 

27 


27 


27.28 


28 


28 

3828 

28,29 

. 

29 

3786 

29 

. 



































































































159 


Subject. 


Miscellaneous—Continued. 

telegrams. 

actual traveling expenses only to be paid. 

not to apply to attorneys, marshals, &c., of U. S. courts 

mileage allowed officers of the Army and Navy. 

mileage to Arm.y officers limited to 4 cents per mile. 

payments to certain railroads to be withheld. 

land-grant railroads. 

settlement of Pacific Railroad accounts.. 

inspection of fuel in District of Columbia. 

rent of buildings in District of Columbia. 

Superintendents : 

appointment, &c. 

appointment of disbursing agent. 

plans, and execution of work. 

testing stability of foundation. 

leveling, grading, &c.'. 

progress of work to be reported. 

photographic views to be procured and forwarded. 

inspection of building, &c. 

must devote attention to and inspect work and materials, &c. 

erection of temporary office or other building, &c. 

renting office rooms, &c. . 

furniture for office. 

fence around site, erection of, &c. 

stationery, books, blanks, <Src.. 

responsibility for and sale, ifcc., of public property... 

traveling expenses, &c.. 

employment of mechanics and laborers, hours of service, <fec. 

contingent force, employment of, &c. 

rules and regulations for employes. 

leaves of absence. 

official letters. 

contracts... 

expenditure without authority. 

appropriations.. 

contracts, interest in, prohibited.. 

advances of personal funds prohibited. 

advertising supplies, x^roposals, &c. 

official papers and records, preparation of. 

estimate of funds... 

vouchers, certification of..•. 

forms of. 

vouchers for pay-rolls.. 

vouchers for traveling expenses. 

vouchers for advertising. 

vouchers for purchases in open market. 

vouchers for final payment under contract, &c.. 

vouchers for extras under contract, &c. 

vouchers. Government property, not allowed in part payment. 

vouchers, general instructions in regard to. 

abstract of vouchers, how prepared. 

letter-press copy-book to be kept. 

letters sent and received, register of. 

time-book, mode of keeping, &c. 

requisition-book, mode of keeping, &c. 

voucher-book, mode of keeping, &c. 

material-book, mode of keeping, &c. 

journal to be kept. 

daily report to be made. 

monthly report.- - -. 

book of instructions to be referred to before writing . 

when applicable to superintendents of repairs. 

Custodians: 

the Government building to be in charge of.... 

engineers, firemen, and janitors, under his direction. 

instructions to engineers and fireman. 

heating apparatus, engines, pumps, and elevators. 


Page. 

Section, 

R. S. 

29 

5266 

29,30 


29,30 


30 


30,31 


31 

5260 

31 


32 


32 

3711 

33 

Section. 

35 

1 

35 

2 

35 

3 

35 

5 

36 

6 

36 

7 

36 

8 

36 

9 

36 

10 

36 

11 

36. 37 

11 

37 

12 

37 

13 

37, 38 

14 

38, 39 

15,16 

39 

17 

39 

18 

39,40 

19 

40 

20 

41 

21 

41 

22 

41,42, 44 

23,31 

42 

24 

42 

26 

43 

27 

43 

28 

43,44 

29, 30 

45 

32 

45,46 

33 

48 

34 

48-52 

35 

52-54 

36 

55,56 

37 

56 

38 

56 

39 

56 

40 

56 

41 

56 

42 

57 

43 

57 

44 

58 

45 

58,59 

46,47 

59,60 

48 

61 

49 

61 

50 

61, 62 

51 

62-66 

52 

66-68 

53 

68-88 

54 

88 

55 

89 

56 

91 

1 

91 

2 

91,92 

3 

92 

4 




















































































160 


Subject. 

Page. 

Section. 

C ustodians—Continued. 

fl n ti uf* j q.pi f.nrs__.............. 


5 

Tip.r»pi.Q.^fi.rv rAnn.ir<si f.n rpnortprl .. ___ 


6 

OTily cnf*t<^dian8 t<^ inn,nr pixppsiiflitiiirp.s __ __..._.... 

9:1, 94 

7 

authority must be obtained before incurring expenditures... 
estimates .-. 

94 

94,95 

8 

9 

specifications ....*..... 

95 

10 

nnmppititiV#'' bids slmilhi bft obtfl.irif^d __ __......_ 

95. 9fi 

11 

proposals ........... 

9f) 

12 

il-dvprtisp.iTiPi'nts and p.irp.nlar Ipittp.rs ______ .... .. 

96, 97 

13 

bonds and contracts.. ....________ 

97 

14 

leases...-. 

97,98 

15 

sale of furniture and old material.. 

fnftlj fiirnitnrp.j and eanppits____...._ 

98 

98,99,100 

16 

17,18,19 

safes and locks... 

100 

20 

voucbera . . ....... 

100,102 

21 

extra pay, advances, failure to account, appropriations __ 

102 

22 

repairs and preservation of public buildings ... 

102,108 
103 

23 

heatino', hoisting, and ventilating apparatus ..... 

24 

vaults, safes and locks for public buildings........ 

103 

25 

furniture and repairs of same for public buildings... 

103.104 

26 

fuel, lights, water, &c.,for public buildings. 

104 

27 

pay of a.aaiatfint e.uatodill'na qnd ja,nitnrs...... 

104,105 

28- 

expenses of collecting the revenue from customs.... 

105 

29 

official letters to be properly addressed... 

105,106 
106 

30 

separate communications required...... 

31 

letters to be answered without delay...... 

106 

32 

letters to be briefed..... 

106 

33 

posting advertisements prohibited... 

107 

34 

rooms to be used for official purposes oulv---. 

107 

35 

assignment of rooms.. 

107 

36 

assignment plans... 

107 

37 

custodian’s lock-box key account .... 

‘ 108,110 
110 

38^ 

reports on letter boxes and drawers, safes, &c .... 

39 

returns of public property...;. 

110,112 

113 

40 

hot-water heating apparatus.. 

low-pressure steam heating apparatus.. 

114 


information in regard to safes and locks. 

114,116 


requisitions for books and blanks. 

117i118 
119,120 

121 


• sample forms for returns of public property... 


sample letters for transfer, selling, and dropping public prop¬ 
erty . 


sample pay-roll. .. 

122 


sample vouchers. 

123,128 

129 


Dispursing officers, &c.: 

American Institute of Architects, professional practice, &c ... 
instructions to disbursine: asrents .-... . 


130,132 


information for, in rendering accounts. 

' 132 


duplicate checks... 

133,134 
134 


instructions relative to public moneys and official checks_ 

instructions relative to payment of drafts and official checks, 
power of certain officers in the issue of requisitions, &c. 


136 


137 


the date wnen accounts or claims accrue must be stated. 

decision of Secretary in relation to use of appropriations, &c. 
briefing and referring official communications. 

141 

141 

. 

144 


circular relating to allowances for traveling expenses. 

145 


decision of First Comptroller relative to powers of attorney., 
transfer of certain accounts from Commissioner of Customs to 
First Comptroller... 

146 


147 


regulations for attorneys and agents. 

148,149 
150 


advertising for proposals. ... 


purchase of supplies. 

150 


auditing accounts of disbursing officers. 

151 


system to be observed in the examination of accounts. 

151 


certificate required of service performed or supplies delivered . 
requisitions for printing, binding, &c. 

152 


153,155 


i •••• ••••.. ...... ....... 

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